The St. Clair County Commi ssion met in regular session and as E911 Board on July 8, 20 14 in the County Commission Chambers of the St. Clair County Courthouse Annex #1 (Administrative Center) in Ashville, Alabama. Members Present: Members Absent: Others Present: Stanley D. Batemon, Chairman Jeff Brown, Commissioner District One Ken Crowe, Commissioner District Two Paul Manning, Commissioner District Three Jimmy Roberts, Commissioner District Four None Kellie L. Graff, Administrator Dan Dahlke, Engineer Kyle McDonnell, RPS Kellie Helton, Visitor Austin Nash, Jail Administrator Maria Cone, Juvenile Court Cary Ward, Sheriff s Department Paul Williams, Visitor Chester Adkins, Visitor Joe Acker, BREMSS Chris Key, RPS Gary Cone, Sheriff s Department Matt Cone, Ashville Police Department Freddie Turrentine, Sheriff s Department Thomas Dixon, Sheriff s Department Jeannie Canas, Sheriff s Department Cindy Stefaniak, Sheriff s Department Wayne Layton, Sheriff s Department Bart Lonergan, Sheriff s Department Paul Monk, Sheriff s Department Billy Murray, Sheriff s Department Owen Walton, Sheriff s Department Dale Isbell, Sheriff s Department Karen Thompson, Sheriff s Department Matt Coupland, Sheriff s Department John McWaters, Sheriff s Department Cathy Goodwin, Sheriff s Department Chris Long, Sheriff s Department Greg Long, Sheriff s Department James Sargent, Sheriff s Department Mike Doss, Sheriff s Department James Mullins, Sheriff s Department Kay McGinnis, Revenue Office Elizabeth Mealer, Revenue Office Rita Sumerel, Revenue Office Wanda Peterson, Revenue Office Todd Ray, Revenue Office Cooper, Sheriff s Department Aislinn Campbell, Revenue Office Sue Price, Revenue Office Patty Harris, Revenue Office Teresa Sanders, Revenue Office 1
Myrtis Moss, Jail Corren Davis, Probate Office Jim Hill, Judge Richard Harvey, Springville Fire Department James Sampley, County Chaplain Wayne Knight, Sheriff s Department Bryan Price, Revenue Office David Atchinson, Sheriff s Department Shy Cone, Visitor Ernie Cone, Visitor Chris Key, RPS John Bowlin, Jones, Blair, Waldrup & Tucker Richard Ashley, Pastor of Ashville Church of God Rick Oliver, Sheriff s Department Glenn Walton, Sheriff s Department Justin Cooper, Sheriff s Department CALL TO ORDER The Chairman d eclared a quorum present at 9:12 a.m. and called the meeting to order. APPROVAL OF AGENDA On a motion by Commissioner Manning, seconded by Commissioner Roberts, with all RESOLVED, that the Agenda be approved as presented. Chairman Batemon skipped down to item 1 and item 2 of New Business. NEW BUSINESS The first item of New Business was to discuss Resolution 2014-66 honoring Chief Deputy Cone on his retirement. On a motion by Commissioner Manning, seconded by Commissioner Crowe, with all RESOLVED, that Resolution 2014-66 honoring Chie f Deputy Cone on his retirement be approved. (Resolution to be made a part of these minutes as Attachment #1.) The next item was to discuss Resolution 2014-67 honoring Brenda Riddle on her retirement. On a motion by Commissioner Brown, seconded by Commissioner Crowe, with all RESOLVED, that Resolution 2014-67 honoring Brenda Riddle on her retirement be approved. (Resolution to be made a part of these minutes as Attachment #2.) The regular Commission recessed at 9:45 a.m. to go into E911 Board Meeting. CALL TO ORDER OF E911 BOARD MEETING The Chairman declared a quorum of the E911 Board present at 9:45 a.m. and called the meeting to order. APPROVAL OF AGENDA 2
On a motion by Commissioner Manning, seconded by Commissioner Crowe, with all RESOLVED, that the agenda be approved as presented. NEW BUSINESS The item of New Business was to discuss a c ontract with Regional Paramedical Services Inc. for c ountywide ambulance service. Chairman Batemon ask ed County Attorney James Hill if he had any comments about the contract. The County attorney said the only thing he would ask the Commission to do is approve it subject to getting the performance guarantee. Mr. Hill said that he has not seen the three way lease nor the titles to the vehicle s. Mr. Hill said that other than that, he feels comfortable with the contract. On a motion by Commissioner Manning, seconded by Commissioner Brown, with all RESOLVED, that the Contract with Regional Paramedical Service s Inc. f or c ountywide ambulance service be approved subject to getting the performance guarantee. (Contract to be made a part of these minutes as Attachment #3.) There being no further business of the E911 Board, the meeting adjourned, subject to call at approximately 9:50 a.m. on a motion by Commissioner Manning, seconded by Commissioner Crowe, will all voting aye. CALL BACK TO ORDER OF REGULAR MEETING The Chairman declared a quorum present at 9:50 a.m. and called the meeting to order. APPROVAL OF MINUTES On a motion by Commissioner Crowe, seconded by Commissioner Manning, with all RESOLVED, that the minutes of the regular meeting on June 24, 2014 be approved with the exception of those that are questioned by any Commissioner before the close of business today. ENGINEER S REPORT The first item of the Enginee r s report was to discuss the recommendation of the Engineer to hire Byron Burkes and Eugene Guess to replac e Billy Warren and Keaston Looney for vacant Seasonal Road Work er positions. The Engineer said that recently hired Billy Warren and Easton Loon ey didn t work out for various reasons. On a motion by Commissioner Manning, seconded by Commissioner Brown, with all RESOLVED, that the recommendation of the Engineer to hire Byron Burkes and Eugene Guess (effective July 13, 2014) to replace Billy Warren and Keaston Looney for the vacant Seasonal Road Work er positions be approved. The next item was to discuss the recommendation of the Engineer to award Bid #25 for 89 Aggregate and W10 Aggregate to Blount Springs. On a motion by Commissioner Brown, seconded by Commissioner Crowe, with all voting aye, it was 3
RESOLVED, that Bid #25 for 89 Aggregate and W10 Aggregate be awarded to Blount Springs. The next item was to discuss contracting out dump trucks to haul chert for Waldrop Road. The Engineer said that they have come to a point that they need extra trucks to haul chert. He said that they are so spaced out that contr acting dump trucks would help and t he l imit would be $14,500.00 for contracting the dump trucks. He said any amount above that would be done in house. On a motion by Commissioner Brown, seconded by Commissioner Crowe, with all voting aye, it was RESOLVED, that the recommendation of the Engineer to contract dump trucks for hauling chert on Waldrop Road be approved in an amount not to exceed $14,500.00. ADMINISTRATOR S REPORT The first item of the Administrator s report was to discuss the request of Jail Administrator Austin Nash for a temporary Full Time detention officer to fill in for John Kitchens who is out on Workers Compens ation. The Administrator said Mr. Kitchens could be out as much as 12 weeks. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the request of Jail Administrator Austin Nash for a temporary Full Time detention officer to fill in for John Kitchens who is out on Workers Compensation be approved. The next item was to discuss the request of EMA Director Ellen Tanner to transfer 19 Homeland Security purchased radios to the Riverside Police Department. On a motion by Commissioner Manning, seconded by Commissioner Brown, with all RESOLVED, tha t the request of EMA Director Ellen Tanner to transfer 19 Homeland Security purchased radios to the Riverside Police Department be approved. ( Letter to be made a part o f these minutes as Attachment #4.) The next item was to discuss the request of Property Manager Harold Hoyle for a budget amendment in the amount of $2,800.00 to Fund 116 (capital improvement) for air conditioning repairs to the Pell City Sheriff s office and central dispatch. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the request for approval of a budget amendment to Fund 116 (capital improvement) in the amount of $2,800.00 for air conditioner repairs at the Pell City Sheriff s office and Operations Center be approved. The next item was to discuss the request of Road Department employee Joe Smith for Decl aration of Emergency Sick Leave and FMLA (Family Medical Leave). On a motion by Commissioner Brown, seconded by Commissioner Crowe, with all 4
RESOLVED, that the request of Road Department employee Joe Smith for Declaration of Emergency Sick Leave and FMLA (Family Medical Leave) be approved. The next item was to discuss adjusting Project Engineer Blake Phillips from Pay Grade 34 to Pay Grade 36 effective immediately and to a Pay Grade 38 effective October 1, 2014. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the pay grade of Project Engineer Blake Phillips be adjusted from Pay Grade 36 to Pay Grade 38 effective immediately and to a Pay Grade 40 effective October 1, 2014. The next item was to discuss travel request s. On a motion by Commissioner Manning, seconded by Commissioner Brown, with all RESOLVED, that the travel request s be approved. (List to be made a part of these minutes as Attachment #5.) CHAIRMAN S REPORT Chairman Batemon said that we have been talking about the centerline project and he hopes th e Commission will continue the project. He said Bryan Price has been working on some thoughts with the Centerline Project. He said other than a bid, they have discussed RFP S but he also said there is another method called RFQ S. Bryan Price said there are two different directions the County can pursue. One is a RFP (Request of Proposal s) which can include qualifications and the price, and the second direction is RFQ (Request for Qualifications). Mr. Price said since this project is in the nature of professional servic es, we are requesting the Commission to approve me (Bryan Price), to do a n RFQ and award the work or bring it back to the Commissio n based on the qualifications of the Organization. He said that he is not v endor specific and will consider the cost, the critical nature of this information and quality of the product. Chairman Batemon said by going with the RFQ, it puts more effort o n Mr. Price to negotiate an amount whereas in a RFP, the price would be included in the RFP. The Chairman said Mr. Price will bring the amounts back to the Commission to approve. Mr. Price said the emphasis on RFP S are the dollar amounts and the emphases on RFQ S are the quality of the work from the professional. He said they are both important. The regular Commission recessed again at 10:03 a.m. to go back into the E911 Board Meeting. Chairman Batemon requested a motion to suspend the rules and add an item to the E911 Board agenda authorizing Bryan Price to solicit RFQ S instead of RFP S. Commissioner Brown made a motion to suspend the rules and Commissioner Crowe second the motion, with all RESOLVED, that the rules of order be suspended to add an item to the E911 Board agenda to discuss authorizing Bryan Price to solicit RFQ S instead of RFP S. Commissioner Brown made a motion to solicit RFQ S instead of RFP S, motion was second by Commissioner Roberts, and with all 5
RESOLVED, that Bryan Price be authorized to solicit RFQ S instead of RFP S on a centerline mapping project. There being no further business of the E911 Board, the meeting adjourned, subjec t to call at approximately 10:09 a.m. on a motion by Commissioner Brown, seconded by Commissioner Crowe, will all voting aye. CALL BACK TO ORDER OF REGULAR MEETING The Chairman declared a quorum present at 10:10 a.m. and called the meeting to order. OLD BUSINESS There were no items of Old Business. NEW BUSINESS The first item of New Business was to discuss a General Fund budget amendment in the amount of $1,600.00 to complete the purchase of two (2) enclosed trailers for emergency response. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the General Fund budget be amended in the amount of $1,600.00 to complete the purchase of two (2) enclosed trailers for emergency response. The next item was to discuss Change Order #2 for Baker Road Water Extension in the amount of $8,990.05. This will decrease the total contract to $364,209.95. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that Change Order #2 for Baker Road Water Extension in the amount of $8,990.05 be approved. The next item was to discuss entering into a five year contract for employment between St. Clair County and James D. Dahlke as County Engineer, subject to approval by the Retirement Systems of Alabama. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the 5 year contract for employment between St. Clair County and James D. Dahlke as County Engineer, subject to approval by the Retirement Systems of Alabama be approved. (Contract to be made a part of these minutes as Attachment #6.) The next item was to discuss entering into a contract for employment between St. Clair County and Clay Phillips as Assistant County Engineer, subject to approval by the Retirement Systems of Alabama. On a motion by Commissioner Manning, seconded by Commissioner Crowe, with all RESOLVED, that the three year contract for employment between St. Clair County and Clay Phillips as Assistant County Engineer, subject to approval by th e Retirement Systems of Alabama be approved. (Contract to be made a part of these minutes as Attachment #7.) There were no board appointments. 6
The next item for discussion was to approve payment of the monthly bills. Chairman Batemon said the bills total $196,411.56. On a motion by Commissioner Crowe, seconded by Commissioner Brown, with all RESOLVED, that the monthly bills be approved for payment with the exception of those that are questioned by the Commission before the close of business today. There being no further business, the meeting adjourned, subject to call, at approximately 10:13 a.m. on a motion by Commissioner Roberts, seconded by Commissioner Crowe, with all voting aye. Stanley D. Batemon, Chairman Jeff Brown, Commissioner Ken Crowe, Commissioner Paul Manning, Commissioner Jimmy Roberts, Commissioner 7