St. Marys City Commission Regular Meeting Agenda St. Marys City Hall May 19, 7:00 P.M.

St. Marys City Commission Regular Meeting Agenda St. Marys City Hall May 19, 2015 @ 7:00 P.M. 1. Call to order Pledge of Allegiance a) Commissioners present: Staff: Pearl Cordell Flerlage Awerkamp Huaracha Morrison Bryan Hostetler Moats Colson Drippe` Homan b) Others: Patrick Murtha, St. Marys Star Matt Cobb, Smoke Signal 2. Appropriation Ordinance No. 968 3. Review & Approve Proposed Minutes of May 5, 2015, Regular Meeting 4. Approve Agenda Items Added: 5. Old Business: a) Electrical Rate Discussion/KPP Vote: McInteer, Pearl, Drippe`, Awerkamp, Bryan b) 1 st Street Drainage c) Position #1 Recreation Board Appointment, term expires Jan 1, 2017 Page 1 of 2

d) Proposed Resolution No. 04-15 - Sidewalks e) Proposed Ordinance No. 1279 Bicycles & Skateboard f) 6. New Business: a) Street Light Proposal b) c) 7. City Manager Report 8. Adjournment from Regular Meeting at P.M. Next regular meeting will be June 2, 2015, 7:00 P.M. at City Hall. Page 2 of 2

1008 Regular City Commission Meeting of the City of St. Marys Tuesday, May 5, 2015 7:00 P.M., St. Marys City Hall The regular meeting of the St. Marys City Commission was convened and held according to law by Mayor Joe Bryan on Tuesday, May 5, 2015, at 7:00 P.M. at the St. Marys City Hall. The Pledge of Allegiance was recited. Present: Adam Moats Francis Awerkamp Joe Bryan Mike Drippe` Doyle Pearl Absent: None Also present: Maurice Cordell April Huaracha Tippi Flerlage Jim Hostetler Several others Appropriation Ordinance No. 966 After discussion, a motion was made by Moats and a second by Drippe` to approve Appropriation Ordinance No. 966. VOTE: AYE Drippe`, Awerkamp, Moats, Pearl, Bryan. Motion carried. Appropriation Ordinance No. 967 After discussion, a motion was made by Awerkamp and a second by Moats to approve Appropriation Ordinance No. 967. VOTE: AYE Drippe`, Awerkamp, Moats, Pearl, Bryan. Motion carried. Review Minutes The proposed April 21, 2015, regular meeting minutes were approved as presented. Items Added: Old Business (f) Park Items/Recreation Department Pearl and Awerkamp New Business (h) Executive Session to discuss non-elected personnel - Awerkamp OLD BUSINESS Reorganize City Commission Nominations for Mayor and Vice-Mayor This matter was tabled from the April 21, 2015 meeting until all Commissioners could be present. Mayor Bryan called for nominations for Mayor. Bryan nominated Moats. Bryan called twice more for nominations, no other nominations were heard. Bryan moved to elect Moats as Mayor, which was seconded by Drippe`. VOTE: AYE Awerkamp, Drippe`, Moats, Pearl, Bryan. Motion carried, Moats was elected Mayor. Mayor Bryan called for nominations for Vice-Mayor. Moats nominated Awerkamp. Bryan called twice more for nominations, no other nominations were heard. Moats moved to elect Awerkamp as Vice-Mayor, which was seconded by Bryan. VOTE: AYE Awerkamp, Drippe`, Moats, Pearl, Bryan. Motion carried. Awerkamp was elected Vice-Mayor. Moats assumed the Mayor s chair.

1009 Electrical Rate Discussion Awerkamp presented a list of goals and comments for the upcoming electric rate work session scheduled for June 16 th at 6:00 PM. Jerry McKenzie with MGT of America is scheduled to attend. Awerkamp welcomed additional questions and concerns from the Commissioners. Pearl noted costs associated with McKenzie s previous review of the electric rate structure in 2012. Awerkamp will provide McKenzie with the handout and request an estimate on charges for his services. 1 st Street Drainage Drippe` and Awerkamp provided a list of potential contractors and proposal for bidding the project, to include two options. This will be put out to bid after Drippe` more clearly refines some of the specifics. Pearl noted his concern with the amount of time spent on this drainage issue. Pearl and Cordell have been contacted by other residents with drainage problems that may also need to be addressed. Resolution No. 04-15 - Sidewalks Awerkamp and Bryan updated the Commission on the recent sidewalk replacement in the area of 4 th Street and Bertrand Avenue. The resident at 311 W Palmer has requested a 5 foot sidewalk instead of a 4 foot sidewalk. The resident agreed to pay for the concrete for the 1 foot difference and finishing that section. Concern was expressed of setting a precedent as the standard for residential sidewalks is 4 feet. Taking the City Attorney s concerns into consideration, no action was taken however; Awerkamp will continue to work on proposed Resolution No. 04-15. 2015 Concession Stand Agreement Only one application to operate the concession stand was received, and it was from Catherine Isermann, who operated the concession stand last year. Drippe` made a motion to approve the agreement as presented, Pearl seconded the motion. VOTE: AYE Awerkamp, Drippe`, Moats, Pearl, Bryan. Motion carried. Park Items/Recreation Department Pearl & Awerkamp Pearl asked that recommendations received from the Recreation Department that were approved by the City Commission last March be initiated as soon as possible. Previously approved items include the following: (1) Installing a backstop for a practice field at the Flats; (2) Organized parking on 5 th Street from Lasley to the main ball diamond at Riverside Park, (to include installing millings, striping, bumpers, etc.); (3) Repair the fireplaces, cosmetically, in the shelter houses (not necessarily to be functional); (4) Decking at the baby pool gets warm (can we apply a covering, etc.) (5) No Loitering and/or Anyone under 18 to be accompanied by an adult signage for the shelter houses to prevent more vandalism. Due to the number of kids enrolled in the summer ball program, there is not enough practice fields at Riverside Park. Awerkamp reiterated the need for patience as the park improvement area will be utilized after the grass is well established. Pearl stressed the need for communication between the city and the Recreation Department prior to any improvements to the new area. Cordell noted that Sean Juno, was hired as the Clubhouse Manager/Recreation Director, and begins work May 11 th.

1010 NEW BUSINESS Board Appointments The following Board Positions were advertised: Planning Commission, Position #6; Golf Course Advisory Board, Position #3; Park & Recreation Board, Position #2 and Housing Authority, Position #4. Two applications were received. Hearing no objections Mayor Moats appointed Michelle Martin to Position #2 on the St. Marys Park & Recreation Board, her term will expire January 1, 2019. Drippe` made a motion to confirm the appointment of Michelle Martin, Bryan seconded the motion. VOTE: AYE Awerkamp, Drippe`, Moats, Pearl, Bryan. Motion carried. Hearing no objections Mayor Moats appointed Eileen Pearl to Position #4 on the St. Marys Housing Authority Board, her term will expire April 1, 2019. Pearl made a motion to confirm the appointment of Eileen Pearl, Drippe` seconded the motion. VOTE: AYE Awerkamp, Drippe`, Moats, Pearl, Bryan. Motion carried. Ordinance No. 1278 Zoning Map Amendment Commissioner Awerkamp abstained from this discussion due to a conflict of interest. Notices were mailed as required and the St. Marys Planning Commission held a public hearing on April 27, 2015, for the purpose of receiving public comment regarding a request by Native Hardwoods, LLC., represented by Bob Awerkamp, to rezone an approximate 24.398-acre parcel located in Section 14, Township 10S, Range 12E, in Pottawatomie County, Kansas, from the Light Industrial District (I-1) to the Agricultural Zoning District (A-1). The purpose for the rezoning was to conform the land to its actual use (a tree farm) and that due to the drainage/location in the floodplain; the property would probably never be used for industrial purposes. The Planning Commission voted unanimously to recommend to the city commission that the Native Hardwoods, LLC. zoning map amendment request, which would rezone the property in question from the Light Industrial District (I-1) to the Agricultural Zoning District (A-1), be approved. Bryan made a motion to adopt Ordinance No. 1278 rezoning one tract of land from I-1, Light Industrial Zoning District to A-1, Agricultural Zoning District. Drippe` seconded the motion. VOTE: AYE Drippe`, Moats, Pearl, Bryan. Motion carried. Commissioner Awerkamp returned to the discussion. Ordinance No. 1279 Bicycles & Skateboards Cordell provided a draft ordinance regarding bicycles and skateboards. Members of the public spoke regarding the proposed ordinance. After clarification of the proposal and discussion, no action was taken and this was tabled to the May 19 th meeting. A concrete slab for skating in the Flats Park is being considered. Resolution No. 06-15 Second Amendment to the Agreement Creating the KPP Adopting this resolution would authorize city officers to execute the second amendment to the agreement creating the KPP. After discussion, a motion was made by Bryan and a second by Awerkamp to adopt Resolution No. 06-15 as presented. VOTE: AYE Drippe`, Awerkamp, Moats, Pearl, Bryan. Motion carried. Resolution No. 07-15 The Kansas Power Pool Second Amended Operating Agreement Adopting this resolution would enable the Mayor to sign the second amended KPP operating agreement. After discussion, a motion was made by Drippe` and a second by Pearl to adopt Resolution No. 07-15 as presented. VOTE: AYE Drippe`, Awerkamp, Moats, Pearl, Bryan.

1011 Motion carried. Cordell advised that Mark Chesney, General Manager of the Kansas Power Pool will be present at the May 19 th meeting to update the Commissioners on the status of KPP. 2015 Poppy Proclamation Mayor Moats read the Poppy Proclamation and proclaimed May as Poppy Month and May 15, 2015, as Poppy Day in our community. 2016 Budget Work Session Cordell requested the Commission check their calendars for availability for the budget work session(s). Normally, it is the last Tuesday in June, but this year there are five Tuesdays. Staff has no preference between the 23 rd or 30 th. Awerkamp - Executive Session to discuss non-elected personnel At 8:31 PM, Awerkamp made a motion to recess into executive session, for ten (10) minutes, with only the City Commissioners for the first five (5) minutes and including the City Manager for the last five (5) minutes to discuss a non-elected personnel matter. The motion was seconded by Bryan. VOTE: AYE Pearl, Moats, Awerkamp, Bryan, Drippe`. Motion carried. At 8:41 PM, Pearl made a motion to adjourn from executive session. Moats seconded the motion. VOTE: AYE Pearl, Moats, Awerkamp, Bryan, Drippe`. Motion carried. At 8:42 PM, Bryan made a motion to reconvene the regular City Commission meeting. Pearl seconded the motion. VOTE: AYE Pearl, Moats, Awerkamp, Bryan, Drippe`. Motion carried. No action was taken. City Manager Report Sean Kuno has been hired as the new Clubhouse Manager/Recreation Director and will start on May 11 th. Sean and Matt Campbell, Golf Course Superintendent will be invited to the next city commission meeting. May 13 th is Community Service Day with high school students volunteering. City Code Book is being updated, Commissioners are encouraged to make suggestions. Complaints have been received on certain properties in town, nuisance letters are being drafted for those addresses. As there was no further business, the meeting was adjourned at 8:45 PM, on a motion by Awerkamp and a second by Drippe` VOTE: AYE Pearl, Bryan, Moats, Awerkamp, Drippe`. Motion carried. The next regular City Commission meeting will be held Tuesday, May 19, 2015, at 7:00 P.M. at City Hall. April R Huaracha City Clerk

ORDINANCE NO. 1279 AN ORDINANCE TO AMEND CHAPTER XVI TRAFFIC, AMENDING ARTICLE 3. BICYCLES, BY AMENDING ARTICLE 16-302 AS SETOUT BELOW, OF THE CODE OF THE CITY OF ST. MARYS, KANSAS. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ST. MARYS, KANSAS: 16-302. BICYCLING AND SKATEBOARDING IN DOWNTOWN BUSINESS DISTRICT, OR UPON CERTAIN PUBLIC PROPERTY. a) It shall be unlawful to ride a bicycle or roller skates or riding in or by means of any coaster, toy vehicle, skateboard, or similar device, on the sidewalk in the business district of the City of St. Marys, Kansas, except where posted or while crossing a street on a crosswalk. However, nothing herein shall be constructed to prohibit an individual from walking or carrying any of the devices listed in this ordinance on the sidewalks adjacent to the streets in the business district or upon or within public property. b) For the purpose of this ordinance the business district will include the north and south sides of Bertrand Avenue from 4 th Street to 8 th Street. The east and west sides of 6th Street from Mission Street to Palmer Street, and the east and west sides of 5th Street from Mission Street to Palmer Street. Moreover, public property is defined as any property owned by the City of St. Marys, Kansas. c) When posted, it shall be unlawful to ride a bicycle or roller skates or riding in or by means of any coaster, toy vehicle, skateboard, or similar device, within or upon any shelter house, gazebo, basketball court, tennis court, or walking path at Riverside Park. d) Violation of any article of this section shall be punished as follows: the 1 st offense: $25, plus court costs; the 2 nd and every subsequent offense: $50, plus court costs. Moreover, it shall be unlawful for the parent, legal guardian, or other person lawfully entitled to the custody of any person under the age of eighteen (18) to allow that person to be in violation of Section 16-302 of the St. Marys Municipal Code, St. Marys, Kansas. e) If any child under the age of eighteen (18) years shall operate any of the devices listed in this ordinance in violation of the provisions, any police officer of the city may take possession of such device and take the same to the police headquarters in the city, and there keep the same until the parents or guardian of such child are notified and until arrangements are made by such parent or guardian to comply with the requirements of this chapter. 2. This ordinance will be published once in the official city newspaper and upon publication will be in full force and effect. PASSED AND APPROVED BY THE GOVERNING BODY OF THE CITY OF ST. MARYS, KANSAS this 19 th DAY OF MAY, 2015.

CITY OF ST. MARYS, KANSAS ATTEST: ADAM MOATS, MAYOR APRIL HUARACHA, CITY CLERK

Request for Sealed Bids The City of St. Marys is soliciting sealed bids to replace curb and gutter (project A), and to fix a drainage problem on 1 st Street (project B), both of which are located just north of the railroad track. Bidders may submit a bid for both or either of the abovementioned projects. Please contact City Hall at 437-2311, or visit the city s website: www.smks.info, for additional bidding information. Bids must be submitted at City Hall by Noon on May 29, 2015, and will be opened at 3:00 p.m. that same day, and presented to the City Commission at their 7:00 p.m. meeting June 2 nd, at City Hall.

St. Marys City Request For Bids Project: Replace curb and gutter and fix drainage on 1st Street, just North of the RailRoad track. Details: There are two proposals options in this bid request. Please bid one or both. Drawings and details are included in the following pages. If you wish to recommend any changes or ideas to these proposals, please include these changes or ideas in the bid as Additional Option to the original bid. Timeline: Bids must be in by noon on May 29, 2015. Bids will be opened at 3 pm on May 29th and presented to the City Commission at the City Meeting on June 2nd.

Option A: East Side Only Drawing and Details 1st Street Drainage Option A Drawings:

1st Street Drainage Option A Details. The subcontractor will be responsible for the following. #1. Replace approximately 60' of curb and gutter on East Side of 1 st Street (markings will be made in red paint) and elevate new curb and gutter approxiamtely 3 at driveway to improve drainage to new drain pipe inlet. #2. Remove approximately 12' of existing driveway on East side (see markings) and replace with new concrete at correct elevations to match new curb and gutter. Note: a future sidewalk will be installed in this area so driveway must have less slope where the future sidewalk will intersect. #3. Install new drain pipe inlet with screen on south side of driveway #4 Remove and replace existing drain pipe and install new 12 drain pipe in approximately the same location as the existing pipe. #5. Contractor is responsible for contacting dig safe, Union Pacific Railroad (see note), and must be aware of a buried fiber optic line in the vicinity of the 12 pipe section. Note: if necessary, the City of St. Marys can assist in contacting the Railroad. #6. Insure the new drain line gravity flows. #7. Contractor must supply estimated project dates, timeline of the project, and days the street will be closed to traffic. The project can be completed as early as possible, but no later than August 14 th, 2015. Materials: #1. If the contractor wishes to provide the new pipes and screen, please give description of the materials to be used and also specify the cost for these items in the bid. #2. If needed, the city can provide the pipe and screen needed. Please specify on the bid if pipe and screen are not included. #3. City will provide, install, and remove all necessary traffic signs. The City will be responsible for providing the following work: #1. After new 12 pipe is installed, City will do final grade and seed over the new pipe. #2. Removal of two trees along path of the existing 12 pipe.

Option B: East Side Only Drawing and Details 1st Street Drainage Option B Drawings:

1st Street Drainage Option B Details: The subcontractor will be responsible for the following. #1. Replace approximately 60' of curb and gutter on East Side of 1 st Street (markings will be made in red paint) and elevate new curb and gutter approximately 3 at driveway to improve drainage to new catch basin. #2. Remove approximately 12' of existing driveway on East side (see markings) and replace with new concrete at correct elevations to match new curb and gutter. Note: a future sidewalk will be installed in this area so driveway must have less slope where the future sidewalk will intersect. #3. Install new catch basin on the East side of the road. #4. Install 12 pipe across 1 st. St. and connect to the existing 15 pipe section on the west side. Proper fill must be installed over 12 pipe, staying 6 below the street surface. #5. Remove and replace approximately 9 of curb and gutter on the west where the new 12 section crosses. #6. Remove and replace existing 15 pipe from the connection point of the 12 pipe to the south railroad ditch section. #7. Contractor is responsible for contacting dig safe, Union Pacific Railroad (see note), and must be aware of a buried fiber optic line in the vicinity of the 15 pipe section. Note: if necessary, the City of St. Marys can assist in contacting the Railroad. #8. Insure the new drain line gravity flows. #9. Contractor must supply estimated project dates, timeline of the project, and days the street will be closed to traffic. The project can be completed as early as possible, but no later than August 14 th, 2015. Materials: #1. If the contractor wishes to provide the new pipes, swedge, and catch basin, please give description of the materials to be used and also specify the cost for these items in the bid. #2. If needed, the city can provide the pipe, swedge, and catch basin needed. Please specify on the bid if pipe and catch basin are not included. #3. City will provide, install, and remove all necessary traffic signs. The City will be responsible for providing the following work. #1. After new 12 pipe and fill are installed, City will provide and install asphalt over street. #2. Final grade and seed over the new pipe on the west. #3. Removal of trees where the 15 pipe section is replaced. #4. Cleaning debris from the 15 pipe section that is not being replaced (upstream of the swedge).