COBBLE CREEK HOMEOWNERS ASSOCIATION, INC. EXECUTIVE BOARD MEETING February 8, 2017 CALL TO ORDER Stan Grigg called to order the Cobble Creek HOA Executive Board meeting at 6:00 PM. Stan started the meeting by adding two (2) additional agenda items Under New Business. San Sophia West Development and establish a new Landscape/Beautification Committee. ROLL CALL Board Members present were Stan Grigg-President, Paul Story-Vice President, Charlie Berger-Secretary and Mike Gane-Treasurer and Don Gladwell-Member at Large. Also in attendance was Karen Dunivan of Mountain Mansion Management. VISION, MISSION, & VALUES OF THE CC HOA BOARD Below is the Vision, Mission & Values statement of the CC HOA Board that was accepted the Board at the September 11, 2014 Special Board meeting. Cobble Creek Homeowners Association, Inc. Vision, Mission, and Values Statement VISION We envision a community of neighbors working together in voluntary association to achieve a higher quality of life and increasing home and property values. We envision a community that is considered by residents and non-residents alike to be a desirable place to live and enjoy family and friends. MISSION Our mission is to enhance the quality of life in our golf community through the management of common areas, enforcement of rules and covenants, support of initiatives that strengthen bonds among residents, and investment in improvements that benefit the greater good. VALUES In fulfilling our Mission and achieving our vision, we value honesty, fairness, firmness, equity, common sense, participation, respect, cooperation, and transparency in all our actions. RULES OF ORDER FOR HOA BOARD MEETINGS Read and explained by Stan Grigg. HOA MEMBER COMMENTS There were no member comments. 1
APPROVAL OF MINUTES FROM PREVIOUS MEETING Paul motioned to approve the meeting minutes from the December 11, 2016 Board meeting, Charlie seconded the motion. Motion passed. TREASURER S REPORT Mike made a motion to approve the treasurer s report, Paul seconded, and the motion passed unanimously. OLD BUSINESS -Ongoing projects Walking Path - The total cost for the walking path was $6,125.23. Photographing common areas Stan Grigg provided pictures taken by John Fox & Bill Crittendon of some of the easement areas. Stan Grigg will finish this process and electronic copies of all easement areas will be kept by Management in the official records. John Fox & Ron Ewing project flooding project due to faulty drain at the end of Black Canyon Way Paul Story will take on this project. Patio Homes & Spruce Point Overlap of fees with Cobble Creek HOA Further research indicated that this is a non-issue. The issue was tabled. NEW BUSINESS San Sophia West Development: The Board received design regulations from Tiff Hayden for San Sophia West Development. The DRC have approved the design regulations with an objection that there was no wording concerning the dimension of the upper level on to the 2 story homes. Generally, the upstairs of the homes on the north side of San Sophia Drive cannot exceed 50% of the total square feet on the first level, including the garage. The regulations were revised to include the requested change. The Board discussed some of the questions asked and answered by Tiff Hayden. 1. The road will built all the way to 6450 Rd before construction starts. 2. The design regulations have not yet been approved by the City of Montrose. Approval from the DRC and Executive Board was needed first. 3. The drainage culvert will be continued to 6450 Rd. 4. The original plat was for 25 homes and the plat has been revised to 36 lots. 5. There will be 2 story homes allowed on the north side of San Sophia Drive and 1 story homes allowed on the south side of San Sophia Drive. 6. The upstairs of the homes on the north side of San Sophia Drive "generally" cannot exceed 50% of the total sq. feet on the first level, including the garage. Paul Story made a motion to accept the San Sophia West Development design regulations as presented, Don Gladwell second the motion. There was discussion by the Board and questions taken from the floor. The motion passed unanimously. 2
COMMITTEE REPORTS: Hospitality Committee: Connie Majors (Chairperson), Pam Knight (Vice Chair), Gail Fox (Secretary), Barb Ashby, Sheri Crittendon, Jan Flory, Kathleen Kearney, Rich Moslet, Betty Moslet. Report: Stan talked about the information in the HOA Hospitality Information Brochure 2017 Comments/Concerns: None Long Range Planning Committee: Members: Paul Story, Don Gladwell, Lee Dusa, Dick Allison, Ron Ewing Report: The Long Range Planning Committee will make recommendations to the Board of items that need to be discussed with the golf course manager. Comments/Concerns: none Design Review Committee: Members: Mike Nolan, Chairman, Richard Anderson, Donna Nash, Rich Dickerson, Barb Sublette, Matt Brezonik, Michelle Callahan, Shannon Winter (Weststar representative) Report: No report was given by the DRC. Comments/Concerns: *Rules, Regulations, Policies, Guidelines The new regulation 3.0 adopted by the DRC on December 16, 2016 regarding placement of rain barrels on lots was read and discussed by the Board. Paul Story motioned to accept the new regulation as presented, Stan Grigg second the motion. The motion passed unanimously. Management will include a copy of the regulation 3.0 with the meeting minutes. Stan directed Karen to contact Shannon to get copies of all design regulations in electronic format and forward electronic copies to all Board members. *HOA Trash Impact Fee The $200 trash impact fee received by the HOA for new housing starts was discussed. Stan Grigg requested a proposal from Bonterra Landscaping to monitor and pick up trash that accumulates in the community. The Board approved the proposal and requested management to have Bonterra add some additional services. Karen was directed to contact Bonterra Landscaping and ask them to proceed once the additional services were accepted. *Covered dumpster DRC requirement for all lot owners building in CC 3
The Board discussed the requirement for all builders to have covered dumpsters or trash containers. The DRC had notified the builders of the requirement. ESTABLISH LANDSCAPE/BEAUTIFICATION COMMITTEE Committee membership: Mike Gane will chair this committee. Committee members will be Sheri & Bill Crittendon, Randy Griffin, Jessica Northrup, and Carol Gane. Comments/Concerns: Mike had contacted some homeowners that expressed an interest to serve on the committee. Mike presented the charter for the committee to the Board. Paul motioned to approve the charter as written, Mike seconded the motion. Motion passed. The Board thanked Mike for having the charter ready for the meeting. The committee will detail some site selections they would like addressed and provide the Board with their report. *Charlie Berger-landscape issue at USPS PO boxes at east end of San Sophia Dr. Paul Story stated that he had discussed this issue with the DRC and the impression was that the Developer was responsible for this area and Shannon Winter should be contacted. The Board asked the new Landscape/Beautification Committee to take this under consideration. SECURITY COMMITTEE: Committee membership: Don Gladwell will be the Board contact person for the new Security Committee. Randy Griffin will be the chairperson on this committee. Anyone interested in serving on the Security Committee should contact Don Gladwell at jdongladwell@gmail.com or Randy Griffin at rmgdallas@aol.com. This committee will re-address video surveillance of the community and other security issues. BOARD MEMBER S ASSIGNMENTS: Stan Grigg: Board point person with Flint Ogle, Weststar and attorney issues. Prepares Board meeting agendas. Final decision for email blasts sent by Management. Paul Story: DRC Board representative, secondary Flint Ogle contact, Long Range Planning Committee member. Point person for Landscape/Beautification Committee and Security Committee. Michael Gane: Landscape/Beautification Committee chair. Charlie Berger: Point person for the Board communications and the Hospitality committee. Board contact with Shannon Winter, CC Club House Manager, to schedule Board meetings. 4
Don Gladwell: Long Range Planning Committee member, CC HOA Bulletin Board maintenance, point person for the Security Committee. EXECUTIVE SESSION: A motion made by Stan and seconded by Paul at 7:52 pm to go into Executive Session pursuant to CRS 38-33.3-308 4 (e) Any matter the disclosure of which would constitute an unwarranted invasion of individual privacy; (f) Review of or discussion related to any written or oral communication from legal counsel and to return to open session only to adjourn. Motion passed. At 8:34 pm the Board came out of Executive Session. Topics of discussion in Executive Session were collections and violations. It was noted that there will be no term limits for committee members. Each new board should validate all committee members during the first Executive Board meeting after elections. ADJOURNMENT A motion was made at 8:36 pm by Paul and second by Stan to adjourn. Motion passed. Respectfully Submitted, Karen Dunivan, Mountain Mansion Management, LLC COBBLE CREEK GENERAL DESIGN REGULATIONS LANDSCAPES 3.0 PLACEMENT OF RAIN BARRELS ON LOTS IN COBBLE CREEK In 2016 Colorado law was changed to allow homeowners to have up to two rain barrels at their house. The law contains restrictions (e.g. maximum size) and allows home owner assocaitons to add further requirements. Any Cobble Creek homeowner wishing to place rain barrels on their property must have approval from the Cobble Creek Design Review Committee (DRC). Requests for approval should include at a minimum: A picture of the barrel; barrel dimensions, volume and color; height to be placed above ground level; and, location(s) to be placed. ADOPTED: 12/16/2016 5