ONSLOW COUNTY BOARD OF COMMISSIONERS MEETING June 6, 2011 Jacksonville City Hall, Council Chambers 815 New Bridge Street, Jacksonville, NC 7:00 PM REGULAR MEETING CALL TO ORDER Chairman W.C. Jarman INVOCATION Pastor Jon Wrightson shall pronounce the invocation. PLEDGE OF ALLEGIANCE Mr. David Cotton, Assistant County Manager will lead the audience and the Board in the Pledge of Allegiance. ACKNOWLEDGMENT OF ELECTED OFFICIALS PRESENT CHAIRMAN S REMARKS We ask that all in attendance please set your cell phones to silent or vibrate mode. The Board offers the public two opportunities to speak during the meeting. Comments during the first public comment period should be limited to three minutes each and must be directly issueoriented with the agenda items for this meeting. The second public comment period is at the end of the meeting and may be on any issue upon which the Board of Commissioners has control. Any comments where the primary purpose is to promote a business or candidacy shall not be allowed. During the second public comment period citizens can address the Board for up to five minutes each. In accordance with the Board's adopted Rules of Procedure, Commissioners shall reserve responses, if any, for the Commissioner comment period on the agenda. ITEM 1 Chairman: ADOPTION OF AGENDA With no other items being considered separately, a motion to adopt the Meeting Agenda is in order. Specific Action Requested: Adopt the Meeting Agenda. 1
ITEM 2 APPROVAL OF ITEMS ON CONSENT AGENDA The Chairman will ask any Board Members with questions or concerns about any agenda item to identify the item, which will be removed from the Consent Agenda and considered separately toward the end of the meeting. If an item is identified, no vote is necessary to move the item for separate consideration. The Chairman will call for a motion to approve the Consent Agenda. CONSENT AGENDA The Consent Agenda includes routine items that may be acted upon in a single vote. Any Commissioner may remove items from the Consent Agenda for separate discussion and consideration later in the agenda. A. Budget Amendments The following budget amendments for Fiscal Year 2010-2011 are requested for your approval on June 6, 2011: B95-B101 Specific Action Requested: Approve budget amendments B95-B101 B. Releases and Refunds I. Releases for Holly Ridge, North Topsail Beach, Richlands, Surf City, and Swansboro II. Refunds for Holly Ridge, North Topsail Beach, Richlands, and Swansboro Specific Action Requested: Approve Releases and Refunds. C. Tax Collectors Report Specific Action Requested: Accept the Tax Collectors Report. D. ABC Board Travel Policy Pursuant to S.L. 2010-122, on May 16, 2011 the Onslow County Board of Commissioners granted permission for the Onslow County ABC Board to adopt a travel policy for employees and Board members which conforms to the Onslow County Government policy. As required, the Onslow County ABC Board has reviewed and verified that the enclosed policy conforms to the Onslow County Government travel policy. This verification must be done annually, pursuant to the requirements of the new law. Therefore, the ABC travel policy is being submitted by the ABC Board to the Onslow County Board of Commissioners for its consideration and final approval pursuant to S.L. 2010-122 [G.S. Sec. 18B-700(g)(2)]. Specific Action Requested: Consider a motion to approve the Onslow County ABC Board travel policy as a conforming policy to that of Onslow County Government and direct the Clerk to the Board of Commissioners to send certified copies of this approval to both the 2
North Carolina ABC Commission and the Onslow County ABC Board, all pursuant to the requirements of G.S. Sec. 18B-700(g)(2). E. Northwoods Compass Appointment & Case Management System Rapidly rising caseloads and a high volume of public assistance applications (29,000 in the last 12 months) generate an unmanageable high workload for the DSS Economic Services Division. This also creates delays and errors in client services and other customer service issues. Traditionally, this task is addressed through staff increases, a high-dollar, long-term commitment by the county. Implementation of a computerized case management system would address this need by providing the tools to dramatically increase worker productivity and reduce or eliminate future staffing needs. On May 11, 2011, the Board of Commissioners voted to approve a procurement strategy involving "piggy-backing" the purchase of the Northwoods Compass Appointment & Case Management System on an existing Surry county contract as well as purchasing the required hardware on existing state contracts utilizing unexpended DSS FY 10-11 funds. Installation would be covered in the FY 11-12 budget under a service contract. Proper legal notice has been published and the contractor, a registered vendor, has agreed to extend the same or more favorable pricing as on the Surry County contract. The requested amount of $376,162.00 is under requisition numbers 2011-00003443 and 2011-00003444. Specific Action Requested: Approve the waiver of competitive bidding under GS Sec. 143-129 (g) and procure the Northwoods Compass Case Management software through the Surry County contract and authorize the Chairman to sign any appropriate documents. F. Animal Cruelty Investigator Badge Mr. Tom LaBuda was recently appointed as an Animal Cruelty Investigator for Animal Services by the Onslow County Board of Commissioners. North Carolina Statute Chapter 19A-45 requires that his badge be approved by the Board of Commissioners. A proposed sketch has been submitted for approval. Specific Action Requested: Investigator. Approve Badge for Animal Cruelty G. Appointment of replacement member to Onslow County Public Facilities Company Board of Directors In 2006, Onslow County Public Facilities Company was created under Section 501(c)(3) of the Internal Revenue Code. As defined in the Articles of Incorporation, the corporation is specifically organized and shall operate exclusively for the purpose of promoting the general welfare of the citizens of Onslow County, North Carolina by assisting the County 3
in carrying out its governmental functions through the acquisition, construction and operation, sale or lease of real estate and improvements, facilities and equipment for the use and benefit of the general government. The current Board of Directors consists of Mr. Jeffrey Hudson as President; Ms. Ellen McMillan as Vice-President; Mr. Alvin W. Barrett, Jr. as Secretary/Treasurer. With the pending retirement of Alvin Barrett, Jr., a replacement will need to be appointed to the Board for the vacancy this will create. It is recommended that Mr. David Cotton, Assistant County Manager, be named as the replacement to the Onslow County Public Facilities Company Board of Directors. Specific Action Requested: Appoint Mr. David Cotton to the Onslow County Public Facilities Company Board of Directors as a replacement for Mr. Alvin W. Barrett, Jr. H. Approval of Minutes from the following Regular Meetings: April 18, 2011 May 2, 2011 May 16, 2011 Specific Action Requested: Approve minutes from Regular Meetings. ITEM 3 PRESENTATIONS A. Proposed Budget FY 2011-2012 Mr. Jeff Hudson, County Manager will present the Proposed FY 2011-2012 Budget. ITEM 4 PUBLIC COMMENT Citizens have an opportunity to address the Board for no more than three minutes per speaker on topics which concern the agenda items of this meeting. ITEM 5 GENERAL ITEMS A. ETJ Expansion Authorization City of Jacksonville The City of Jacksonville and Onslow County have initiated a process to identify and resolve problems associated with split jurisdiction parcels where portions of each parcel are in both Jacksonville ETJ and Onslow County. This split jurisdiction creates zoning and building issues when development or additions are proposed. Eight split-jurisdiction parcels have been identified. Because of how jurisdictional boundaries are laid out, seven are being handled by the City withdrawing its ETJ, placing the entirety of each parcel under County jurisdiction. City action in this regard is expected at the City Council s June 7 4
meeting. County staff will follow-up with zoning these parcels once the City has acted. One parcel, illustrated on the attached map, is at the terminus of a cul-de-sac in a subdivision that is otherwise entirely in the City ETJ. It makes logistical sense to allow the entirety of this parcel to be under Jacksonville ETJ. A resolution authorizing Jacksonville to extend its jurisdiction over the entire parcel is attached. The property owner has been notified of this proposed action. Land Use Administrator Angie Manning will be available for any questions the Board may have. Specific Action Requested: Consider adoption of resolution authorizing the City of Jacksonville to extend its extraterritorial jurisdiction over the subject property. ITEM 6 APPOINTMENTS A. Onslow Civic Affairs Committee This item was deferred from the May 16, 2011 Regular Meeting. The Onslow County Board of Commissioners is requested to appoint two representatives to the Onslow Civic Affairs Committee. Representatives should have a demonstrated or stated interest in the civic infrastructure of Onslow County and should be committed to advancing the mission of the Onslow Civic Affairs Committee. The Onslow County Civic Affairs Committee respectfully makes the following recommendations to the Board of Commissioners: Seat # 5 Reappoint Ms. Jennifer Johnson, for a term to expire September 30, 2011. Seat #6 Amend Craig Wagner s term to expire September 30, 2011 so that it corresponds with the term for Seat 6. Seat #7 Reappoint Mr. Eldridge Paige, for a term to expire September 30, 2011. All applications are on file and have been certified by the Clerk s office. No other individuals have expressed an interest in serving at this time. Specific Action Requested: Consider reappointment of Ms. Jennifer Johnson, Seat # 5 for a term to expire September 30, 2011; Amend Craig Wagner Seat#6 term to expire September 30, 2011; Reappoint Mr. Eldridge Paige, Seat #7 for a term to expire September 30, 2011. 5
B. Onslow County Fire/Rescue Commission The Fire/Rescue Commission has 11 categorical members appointed by the County Board of Commissioners. Three positions are to be considered by the Board of Commissioners: Licensed Insurance Agent with no affiliation with a Fire/Rescue Agency, Citizen At-Large with no affiliation with a Fire/Rescue Agency, and Member of Onslow County Board of Commissioners or the Board s designee. The Board is being asked to consider the following: Name Seat/Category Expire Mr. Bill Howard #8- Licensed Insurance Agent March 7, 2014 with no affiliation with a Fire/ Rescue Agency Mr. Brian K. Sanders #7 - Citizen At-Large March 7, 2014 with no affiliation with a Fire/ Rescue Agency Nominations may be submitted from the floor for the one vacancy, Onslow County Board of Commissioner or the Board s designee. Staff has prepared ballots for use by the Commissioners should the Board so desire. Specific Action Requested: Consider the appointment of Mr. Bill Howard for a three-year term to expire March 7, 2014, and appointment of Mr. Brian K. Sanders for a three-year term to expire on March 7, 2014. C. Richlands Planning Board The Town of Richlands has requested the Board of Commissioners to consider Mr. Anthony Barr and Mr. Robert Daniel Gray to continue serving as the Extraterritorial Jurisdiction (ETJ) representatives on the Richlands Planning Board. No other citizens have expressed an interest in serving on this Board. This vacancy has been advertised on the internet and cable TV. Member Category Term Expiration Date Mr. Anthony Barr Robert Daniel Gray Extraterritorial Jurisdiction Extraterritorial Jurisdiction 3 years June 19, 2014 3 years June 19, 2014 All applications are on file and have been certified by the Clerk s office. Specific Action Requested: Consider the appointment of Mr. Anthony Barr and Mr. Robert Daniel Gray for a three-year term to expire on June 19, 2014 6
ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 CONSENT AGENDA ITEMS, if necessary PUBLIC COMMENT - Citizens have an opportunity to address the Board for no more than five minutes per speaker on any issue upon which the Board of Commissioners has control. MANAGER S COMMENTS COMMISSIONER S COMMENTS ADJOURNMENT 7