MINUTES OF THE REGULAR FRANKFORT VILLAGE BOARD MEETING MONDAY, MARCH 16, 2009 President Jim Holland called the regular meeting of the Frankfort Village Board to order on Monday, at 7:00 p.m. Village Clerk Robert J. Kennedy called the roll. In attendance were President Jim Holland, Trustees Kevin Egan, Cindy Heath, Mike Stevens, Dick Trevarthan, and Doug Walker. Also in attendance were Police Chief Rob Piscia, Assistant Village Administrator Howard Sloan, and Attorney Jim Murphy. Trustee Todd Morgan, Administrator Jerry Ducay, and Attorney George Mahoney were absent. APPROVAL OF SPECIAL ORDERS - UNANIMOUS CONSENT AGENDA All items of the Omnibus Agenda are considered to be routine in nature and were enacted in one motion. There is no separate discussion of these items unless a board member makes a request, in which event, the item will be removed from the Consent Agendas and considered separately. Assistant Village Administrator Howard Sloan asked that the approval of bills be removed from the consent agenda and placed on the regular agenda for discussion. A. Approval of Minutes 1. Regular Meeting (March 2, 2009) B. Departmental Operations Committee Report 1. Surplus Property Disposal Approval Ordinance Accept the recommendation of the Departmental Operations Committee, waive the 1 st and 2 nd Readings and adopt an ORDINANCE (#2569) AUTHORIZING THE SALE OF CERTAIN SURPLUS PROPERTY VIA PUBLIC AUCTION BY THE VILLAGE OF FRANKFORT, WILL & COOK COUNTIES, ILLINOIS, authorizing the disposal of surplus Village of Frankfort property. 2. Intergovernmental Agreement: Will County Emergency Telephone System Board (ETSB) Resolution Accept the recommendation of the Departmental Operations Committee and adopt a RESOLUTION (#09-09) AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF FRANKFORT AND THE WILL COUNTY EMERGENCY TELEPHONE SYSTEM BOARD (ETSB), authorizing the execution of an Intergovernmental Agreement between the Village of Frankfort and the Will County 911 Emergency Telephone System Board (ETSB) for the funding of a 911 surcharge reallocation for fiscal year 2009.
Page 2 3. Jackson Creek Relocation: Bid Approval Accept the recommendation of the Departmental Operations Committee and award the Jackson Creek relocation project to low bidder S. A. Issert Construction Company in an amount of $884,303.25, subject to successful negotiation of tree pricing within the quantity bidding process. 4. Laraway Road and Pfeiffer Road Intersection Improvements Approval Resolution Accept the recommendation of the Departmental Operations Committee and adopt a RESOLUTION (#09-10) AUTHORIZING THE AWARDING OF A CONTRACT FOR THE LARAWAY & PFEIFFER ROAD INTERSECTION IMPROVEMENT PROJECT TO D CONSTRUCTION INC. OF COAL CITY, ILLINOIS, awarding the contract for the Laraway Road and Pfeiffer Road intersection improvements project to D Construction Inc. in the amount of $292,023.86. 5. 2009 Sanitary Sewer Lining Rehabilitation Approval Accept the recommendation of the Departmental Operations Committee and authorize an expenditure in the amount of $131,041.60 to Insituform Technologies USA of Lemont, Illinois, for cured-in-place sewer lining rehabilitation. C. Land Use and Policy Committee Report 1. Utility Findings-of-Fact Ordinance Approval Accept the Land Use and Policy Committee recommendation, waive the First and Second Readings and adopt an ORDINANCE (#2570) ESTABLISHING CERTAIN REQUIREMENTS FOR USE OF THE PUBLIC UTILITY SYSTEM OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS, establishing certain requirements for use of the Public Utility System of the Village of Frankfort. D. Plan Commission Report Summary 1. Frankfort Park District: Jackson Creek Park Lighting Variance - Ordinance and adopt an ORDINANCE (#2571) GRANTING A LUMINAIRE HEIGHT VARIANCE FOR CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (FRANKFORT PARK DISTRICT JACKSON CREEK PARK), granting a variance of the maximum permitted luminaire height from 50 feet to 60 feet for the western softball field located within Jackson Creek Park, east of Wolf Road between Laraway Road and Steger Road, in accordance with the reviewed plans. 2. Frankfort Park District: Commissioners Park Lighting Variance - Ordinance and adopt an ORDINANCE (#2572) GRANTING A LUMINAIRE HEIGHT
Page 3 VARIANCE FOR CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (FRANKFORT PARK DISTRICT COMMISSIONERS PARK), granting a variance of the maximum permitted luminaire height from 50 feet to 60 feet for the existing north soccer field located within Commissioners Park, in accordance with the reviewed plans and conditioned upon all light poles to be located outside of the ComEd right-of-way. 3. Morgan Accessory Structure and Lot Coverage Variance - Ordinance and adopt an ORDINANCE (#2573) GRANTING AN ACCESSORY STRUCTURE AREA VARIANCE AND A LOT COVERAGE VARIANCE TO CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (MORGAN RESIDENCE 20195 LA PORTE MEADOWS DRIVE), granting two variances: an accessory structure variance from 144 sq. ft. to 700 sq. ft., and a lot coverage variance from 20 percent to 22 percent, to permit the construction of a 25 x 28 outdoor sports court on the property located at 20195 LaPorte Meadows Drive, in accordance with the reviewed plans and conditioned upon no illumination of the court. 4. Frankfort Main Park: Falcon Football Storage - Major PUD Change - Ordinance and adopt an ORDINANCE (#2574) APPROVING A MAJOR PLANNED UNIT DEVELOPMENT (PUD) CHANGE FOR THE FRANKFORT PARK DISTRICT S MAIN PARK (400 W. NEBRASKA STREET, FRANKFORT, ILLINOIS), granting a major PUD change to Frankfort Park District s Main Park property, located at 400 W. Nebraska Street, to permit construction of a 600 sq. ft. storage facility, in accordance with the reviewed plans and conditioned upon the replacement of any trees damaged or removed during construction. 5. Five Tools Baseball Relocation Special Use: 9270 Corsair Road - Ordinance and adopt an ORDINANCE (#2575) GRANTING A SPECIAL USE PERMIT TO CERTAIN PROPERTY WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL & COOK COUNTIES, ILLINOIS (FIVE TOOLS BASEBALL ACADEMY 9270 CORSAIR ROAD, UNITS 2, 3, 10, 11, 12), granting a Special Use Permit for indoor recreation and entertainment to the property located at 9270 Corsair Road, Units 2, 3, 10, 11 and 12, for the operation of Five Tools Baseball Academy, in accordance with the reviewed plans and conditioned upon Building Department approval of the interior build-out plans, compliance with all applicable building codes, and compliance with all Will County Health Department requirements.
Page 4 6. Smooth Joe s: Special Use for a Carry-out Restaurant - Ordinance and adopt an ORDINANCE (#2576) GRANTING A SPECIAL USE PERMIT FOR A CARRY-OUT RESTAURANT TO CERTAIN PROPERTY LOCATED IN THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (SMOOTH JOE S GOURMET SANDWICHES & COFFEE HOUSE) (9645 LA GRANGE ROAD, SUITE 107), granting a Special Use Permit for a carry-out restaurant to the Crown Centre property, Suite 107, located at 9645 LaGrange Road, for the operation of a Smooth Joe s sandwich and coffee shop, in accordance with the reviewed plans and conditioned upon no employee parking north of the store. 7. West Properties Inc.: 23220 S. 104 th Avenue - 1.5-Mile Review Accept the Plan Commission recommendation and vote no objection to the proposed Will County A-1 zoning request for a Special Use Permit for indoor vehicle and equipment storage for the property located at 23220 South 104 th Avenue, conditioned upon indoor vehicle and equipment storage only; no on-site storage or cleaning of hazardous materials, including oil and gasoline, or their means of transport; and to encourage dedication of public right-of-way for 104 th Avenue in accordance with Frankfort Township requirements. 8. 2009 Village of Frankfort Zoning Map Adoption Adopt the Village of Frankfort Zoning Map, current as of March 2, 2009, as the official 2009 zoning map of the Village. Trustee Trevarthan asked who will monitor the lights at these park locations. Jeff Boubelik, Director of the Frankfort Park District, stated that the Park District has an employee designated to lock up the grounds and turn off the lights. A motion (#1) was made by Trustee Trevarthan, seconded by Trustee Stevens, to approve the Consent Agenda as presented. Village Clerk Robert Kennedy called the roll. Ayes; Trustees Egan, Heath, Stevens, Trevarthan, and Walker. Nays; None. Motion carried. MAYOR S REPORT Mayor Holland stated that presenting the colors this evening was Cub Scout Troop 270, Tiger Den 4. He introduced the Scouts and presented each boy with a badge. Mayor Holland reported that early this morning, 7 th and 8 th grade students from Hickory Creek Middle School participated in the annual Student Government Day. The day began at 8:30 at the Village Administration Building with a tour of the offices. They then visited the Fire Department, the Police Station and the wastewater treatment plant. Lunch was
Page 5 served at Culver s Restaurant and then on to the Prairie Park and the Public Works garage. Just prior to our regular Board meeting this evening, the students held a mock Board meeting. We were all impressed by the questions and excellent participation by these students. Thanks to Trustee Cindy Heath and Teacher Linda Thompson for their cooperation. Mayor Holland announced that applications for various committees within the Village of Frankfort are now available at the Village Administration building, 432 W. Nebraska St. All applications should be turned in by 4:00 pm on Friday, April 10, 2009. Committee appointments will be announced on or before the April 27 th Village Board meeting. Mayor Holland announced that the Village of Frankfort will mark Saturday, April 25, 2009 as its annual Earth Day/Arbor Day celebration. He invited all our residents and civic groups to join us. The event begins at 8:30 a.m. at the Village s Public works garage at 100 Sangmeister Road and concludes with a luncheon for all volunteers at noon at Founders Center, 140 Oak Street. He encouraged large groups to contact Mary Canino, Manager of Community Relations, prior to the event for appropriate planning. Mayor Holland reported that the American Reinvestment and Recovery Act, (Stimulus Bill) allowed $27,000,000,000 for highway projects. After a breakdown of funding, the Village of Frankfort will receive $190,000 based on the 2000 census. This money has certain restrictions accompanying it. The Mayor stated he is disappointed in the amount allocated to Frankfort, however, he stated that the Village will not cut back any of the routine maintenance projects or events. APPROVAL OF BILLS Assistant Administrator Howard Sloan reported that there was an error to a journal entry on the bills. The correct total amount of the bills is $321,972.67. A motion (#2) was made by Trustee Heath, seconded by Trustee Egan to approve the corrected bills in the amount of $321,972.67. Village Clerk Robert Kennedy called the roll. Ayes; Trustees Heath, Stevens, Trevarthan, Walker and Egan. Nays; None. Motion carried
Page 6 POLICE DEPARTMENT REPORT Chief Piscia reported on the fundraising event, St. Baldrick s Day, the reason for his new haircut. This event raised over $6000 to benefit research of childhood cancer. Chief Piscia reported that Will County Emergency Management Agency has a special needs registry. This registry allows residents to sign up those with special needs in case of a police or fire emergency. Chief Piscia thanked Trustee Heath on her hard work with Student Government Day. VILLAGE ADMINISTRATOR S REPORT No report. ATTORNEY S REPORT - No Report OTHER BUSINESS Trustee Egan Reported that the Village may hire a pair of engineering experts to review the RFQ regarding the quiet zone and noise abatement that the Canadian National will be providing. Trustee Walker Stated that regardless of the Federal stimulus package the Village of Frankfort will continue to spend on appropriate projects. He also asked the locations for early voting. Trustee Heath Reminded residents that voting starts tomorrow. She also complimented the students participating in the Student Government Day and gave the dates the Student Government Day will be aired on cable. Trustee Trevarthan Reported that the Village of Frankfort will receive money from the government for water projects and applications must be submitted soon. Trustee Stevens Complimented Trustee Heath on her hard work on Student Government Day. He really enjoyed the day and the students. Village Clerk Robert Kennedy Announced the times and dates for Early voting. He wished everyone a happy St. Patrick s Day. Deputy Clerk Alice Schomburg Wished everyone a happy St. Patrick s Day.
Page 7 PUBLIC COMMENTS Kathy Clair, a representative from Plaza Marketing Team, presented the Board with a request to place a collection center in Frankfort for charitable organizations. Mayor Holland explained that Village procedure is to bring such requests to a committee for review. ADJOURNMENT A motion (#3) was made by Trustee Trevarthan, seconded by Trustee Stevens, to adjourn the regular Board meeting of Monday,. Voice vote taken. All in favor. Motion carried. Meeting adjourned at 7:58 p.m. Robert J. Kennedy Village Clerk As Presented X As Amended /s/ Jim Holland, Village President /s/ Robert J. Kennedy, Village Clerk /s/ Alice Schomburg, Deputy Village Clerk