AVE MARIA STEWARDSHIP COMMUNITY DISTRICT COLLIER COUNTY REGULAR BOARD MEETING DECEMBER 5, 2017 9:00 A.M. Special District Services, Inc. The Oaks Center 2501A Burns Road Palm Beach Gardens, FL 33410 www.avemariastewardshipcd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile
AGENDA AVE MARIA STEWARDSHIP COMMUNITY DISTRICT Ave Maria Master Association (office/fitness center) 5076 Annunciation Circle, Suite 103 Ave Maria, Florida 34142 REGULAR BOARD MEETING December 5, 2017 9:00 a.m. A. Call to Order B. Pledge of Allegiance C. Proof of Publication Page 1 D. Establish Quorum E. Additions or Deletions to Agenda F. Comments from the Public for Items Not on the Agenda G. Approval of Minutes 1. November 7, 2017 Regular Board Meeting Minutes...Page 2 H. Old Business 1. Discussion Regarding Entry Fountain Repair Audience Comments 2. Update on Bus Stop Location Audience Comments 3. Update on Emergency Services Station Audience Comments I. New Business 1. Status Report on Hurricane Irma Systems, Road, Landscaping & Available Aid Audience Comments 2. Consider Resolution No. 2017-12 Adopting a Fiscal Year 2016/2017 Amended Budget...Page 8 Audience Comments 3. Consider Resolution No. 2017-13 Adopting a Fiscal Year 2016/2017 Amended Budget for Master Irrigation Utility System.Page 18 Audience Comments 4. Presentation Regarding Mosquito Control Audience Comments J. Administrative Matters 1. Legal Report 2. Engineer Report 3. Manager s Report a. Financials..Page 21 K. Board Members Comments L. Adjourn
Naples Daily News Nov. 27, 2017 Miscellaneous Notices NOTICE OF REGULAR MEETING AVE MARIA STEWARDSHIP COMMUNITY DISTRICT The Regular Meeting of the Board of Supervisors (the "Board") of the Ave Maria Stewardship Community District is scheduled to be held on Tuesday, December 5, 2017, at 9:00 a.m. at the Ave Maria Master Association located at 5076 Annunciation Circle, Suite 103, Ave Maria, Florida 34142. The meeting is open to the public and will be conducted in accordance with provisions of Florida law for independent special districts. A copy of the agenda for this meeting may be obtained from the District's website or by contacting the District Manager toll free at 1-877-737-4922. This meeting may be continued to a date, place and time certain, to be announced at the meeting. There may be occasions when one or more Supervisors will participate by telephone. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Manager toll free at 1-877-737-4922 at least forty-eight hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1-800-955-8770, for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the record of proceedings is made, including the testimony and evidence upon which such appeal is to be based. Meetings may be cancelled from time to time without advertised notice. Todd Wodraska District Manager AVE MARIA STEWARDSHIP COMMUNITY DISTRICT www.avemariastewardshipcd.org November 27, 2017 No.1832287 Page 1
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 A. CALL TO ORDER The November 7, 2017, Regular Board Meeting of the Ave Maria Stewardship Community District was called to order at 9:00 a.m. at the Ave Maria Master Association located at 5076 Annunciation Circle, Suite 103, Ave Maria, Florida 34142. B. PLEDGE OF ALLEGIANCE C. PROOF OF PUBLICATION Proof of publication was presented indicating that notice of the Regular Board Meeting had been published in the Naples Daily News on October 30, 2017, as legally required. D. ESTABLISH A QUORUM A quorum was established with the following: Board of Supervisors Chairman Seat #1 Thomas Peek Present Vice Chair Seat #2 Liesa Priddy Absent Supervisor Seat #3 Robb Klucik Present Supervisor Seat #4 Jay Roth Present Supervisor Seat #5 Thomas Diflorio Present District Staff in attendance were: District Manager Todd Wodraska Special District Services District Manager Kathleen Dailey Special District Services General Counsel Alyssa Willson (via Hopping, Green & Sams telephone) General Counsel Jonathan Johnson (via telephone) District Engineer Ted Tryka Agnoli, Barber & Brundage, Inc. Owner Representative David Genson Also present were the following: Luisa Rosales, the Property Manager; Calton Lloyd of Integra Realty Resources; and the following District residents: Bill Farley, Debbi Oswald, Kelly Gervasio, Rhonda Hatten, Tommy Guscinski, Sue Schweizer, Olga Sheats and Becky Bestaul. E. ADDITIONS OR DELETIONS TO THE AGENDA Page 2
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 Mr. Klucik requested the addition of a discussion on the bus stop situation. Mr. Wodraska suggested that it brought up under Board Member Comments, since it is not District business. There was a consensus of the Board to handle it that way. F. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA Mr. Guscinski asked about attorney travel and thought it would be more cost effective if the attorney would call in to the meetings rather than appear in person. Mr. Peek responded that the agenda usually has enough new items that it is valuable to have the attorney present but, if appropriate, the Board could consider the suggestion in the future. Mr. Klucik asked the District s Attorney and the District Manager to send information regarding the legal bills and the costs of transportation. Mr. Johnson responded that he does look at agendas on whether HGS should be physically present, similar to today s meeting, and he will look at past costs. G. APPROVAL OF MINUTES 1. October 3, 2017, Regular Board Meeting The October 3, 2017, Regular Board Meeting Minutes were presented for approval. Mr. Klucik stated that he would like the record to reflect that the night meeting on October 3, 2017 had the highest attendance in recent history, and he noted the minutes show that 10 residents attended the May meeting, 4 residents attended the August meeting, 13 residents attended the September meeting, and 15 residents attended the evening meeting in October. A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously approving the minutes of the October 3, 2017, Regular Board Meeting, as presented. H. OLD BUSINESS 1. Consider Resolution No. 2017-11 Adopting a Revised Lake Policy Resolution No. 2017-11 was presented, entitled: RESOLUTION 2017-11 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING A POLICY GOVERNING USE OF DISTRICT LAKES AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE. Ms. Willson explained the revisions and clarifications stating that the general public may only fish in District lake #TN1A from public access points and residents may fish from Page 3
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 property in which they have a leasehold or fee interest. District resident Sue Schweizer asked about signage regarding where allowed to fish and it being a catch and release process. Mr. Peek stated that this would be discussed under Item #I6 on the agenda. A motion was made by Mr. Roth, seconded by Mr. Peek and passed unanimously to adopt Resolution No. 2017-11, as presented. 2. Discussion Regarding Entry Fountain Repair Mr. Wodraska explained that maintenance of the fountain had been a constant challenge. Mr. Tryka stated that a quote had been received from Jim Shannon, Inc. in the amount of $28,200 to repair both fountains. He explained that debris keeps getting caught up in the fountain and the new repair will have a mechanism to keep debris out. He stated that maintenance would need to be coordinated and it should be installed within 90-120 days. A motion was made by Mr. Klucik, seconded by Mr. DiFlorio and passed unanimously approving the repair of both fountains by Jim Shannon, Inc. in the amount of $28,200, as presented. I. NEW BUSINESS 1. Discussion Regarding Hurricane Irma Systems, Roads, Landscaping & Available Aid Mr. Wodraska stated that a FEMA account had been established for reimbursement with costs estimated at a minimum of $350,000. He briefly explained the FEMA process and noted that there is a meeting this afternoon with FEMA representatives to go over the reimbursement process. 2. Consider Resolution No. 2017-12 Adopting a Fiscal Year 2016/2017 Amended Budget Resolution No. 2017-12 was presented, entitled: RESOLUTION NO. 2017-12 A RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2016/2017 BUDGET ADMINISTRATION, OPERATION AND MAINTENANCE AND DEBT. Mr. Wodraska stated that this was a look back on the previous year and went over the expenses. A motion was made by Mr. DiFlorio, seconded by Mr. Roth to adopt Resolution No. 2017-12, as presented. Page 4
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 Mr. Klucik asked about the excess of $890,000 in the debt services fund. Mr. Wodraska stated that he was not certain and that he would have to get back to the Board with an answer. Mr. Wodraska stated that the Board could wait to approve the amended budget at the meeting scheduled for December 5 th. The motion was withdrawn and Mr. Wodraska indicated he would bring clarification back to the next meeting. 3. Consider Resolution No. 2017-13 Adopting a Fiscal Year 2016/2017 Amended Budget for Master Irrigation Utility System Resolution No. 2017-13 was presented, entitled: RESOLUTION NO. 2017-13 A RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2016/2017 BUDGET FOR THE MASTER IRRIGATION UTILITY SYSTEM Mr. Klucik asked for an explanation for the $71,097 deficit on page 18 of the meeting book. Mr. Wodraska noted that he would bring this item back at the December meeting. 4. Annual Audit Consider Approval of 2-Year Renewal Option Grau & Associates Mr. Wodraska indicated that this action would exercise the option to renew as a competitive bid had been done in the past. Mr. Peek added that Grau & Associates had been doing a good job. A motion was made by Mr. Roth, seconded by Mr. DiFlorio and passed unanimously approving the 2-year renewal option with Grau & Associates. Land 5. Consider Revised Appraisal due to Scrivener s Error on Developer Donated Mr. Wodraska went over the background of the Ave Maria Development (AMD) land contribution issue and introduced Carlton Lloyd of IRR, who explained that there was an error in the report presented at the August meeting, as the acreage description of two properties was transposed, which meant the August appraisal report showed an incorrect land value that was resulting in a lower value of the property, which was valued at approximately $12 Million higher than the actual appraised value. The corrected report with the lower appraised value was adopted at this meeting. Mr. Wodraska explained that Page 5
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 the value of the appraised land is still more than necessary to satisfy Ave Maria Development s obligation to contribute land in lieu of assessments on certain property. A motion was made Mr. Roth, seconded by Mr. DiFlorio approving the revised appraisal, as presented. The motion carried on a vote of 3 to 1 with Mr. Klucik dissenting. 6. Discussion Regarding Lake Signage Options Regarding the Fishing Policy Mr. Genson explained that rather than clutter each lake, the recommendation is to post the entrances of the development with signs stating no fishing allowed unless posted at lake entrances. Mr. Peek noted that this would give the Sheriff authority to enforce. Mr. Klucik asked that a similar notice be placed on the website. A motion was made by Mr. Klucik, seconded by Mr. Roth and passed unanimously regarding the installation of signs regarding the District s fishing policy. J. ADMINISTRATIVE MATTERS 1. Legal Report There was no Legal Report at this time. 2. Engineer s Report Mr. Tryka gave an update on the repairs due to Hurricane Irma. He explained that the repair cost for the flashing signs is $58,130 to Highway Safety Devices and asked for approval to proceed with the repairs. A motion was made by Mr. DiFlorio, seconded by Mr. Roth and passed unanimously approving the repairs to the flashing signs in the amount of $58,130, as presented. Mr. Tryka stated that the golf cart signage plan is still a work in progress and that he had met with the County on the issue in October. He indicated that the County had a lot of input. Mr. Tryka noted that bubblers in the District lakes had been brought up and they had stopped being used 8 years ago. He stated there were no issues with using them, but will get a quote to see what it would cost to get them back up and running. 3. Manager s Report a. Financials The financials were reviewed with the budget. Mr. Wodraska stated that the meeting on December 5 th would include the amended budgets and a landscape plan for tree replacement. Page 6
AVE MARIA STEWARDSHIP COMMUNITY DISTRICT REGULAR BOARD MEETING NOVEMBER 7, 2017 K. BOARD MEMBER COMMENTS Mr. Klucik expressed concern with the bus stop location and asked for an update. Mr. Genson explained that it is a back and forth issue and a meeting would be set up with the County to hash out the matter. Mr. Klucik asked for an update on the Emergency Services Station. Mr. Genson stated that he was continuing to work with Collier County on the improvements and the value for impact fee credits. He stated that the Fire District wants to be in the facility by the end of 2018. L. ADJOURNMENT There being no further business to come before the Board, Chairman Thomas Peek adjourned the Regular Board Meeting at 10:34 a.m. There were no objections. Secretary/Assistant Secretary Chair/Vice-Chairman Page 7
RESOLUTION NO. 2017-12 A RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2016/2017 BUDGET ADMINISTRATION, OPERATION AND MAINTENANCE AND DEBT. WHEREAS, the Board of Supervisors of the Ave Maria Stewardship Community District (hereinafter called District) is empowered to impose special assessments upon the properties within the District; and, WHEREAS, the District Manager has prepared an Amended Budget for fiscal year 2016/2017 for the administration, operation and maintenance and debt of the District. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT THAT: Section 1. The Amended Budget for Fiscal Year 2016/2017 attached hereto as Exhibit A is hereby approved and adopted. Section 2. The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution. PASSED, ADOPTED and EFFECTIVE this 5 th day of December, 2017. ATTEST: AVE MARIA STEWARDSHIP COMMUNITY DISTRICT By: Secretary/Assistant Secretary By: Chairman/Vice Chairman Page 8
Ave Maria Stewardship Community District Amended Final Budget For Fiscal Year 2016/2017 October 1, 2016 - September 30, 2017 Page 9
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RESOLUTION NO. 2017-13 A RESOLUTION OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2016/2017 BUDGET FOR THE MASTER IRRIGATION UTILITY SYSTEM WHEREAS, the Board of Supervisors of the Ave Maria Stewardship Community District (hereinafter called District) is empowered to impose special assessments upon the properties within the District; and, WHEREAS, the District Manager has prepared an Amended Budget for fiscal year 2016/2017 for the master irrigation utility system. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE AVE MARIA STEWARDSHIP COMMUNITY DISTRICT THAT: Section 1. The Amended Budget for Fiscal Year 2016/2017 for the District s master irrigation utility is attached hereto as Exhibit A is hereby approved and adopted. Section 2. The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution. PASSED, ADOPTED and EFFECTIVE this 5 th day of December, 2017. ATTEST: AVE MARIA STEWARDSHIP COMMUNITY DISTRICT By: Secretary/Assistant Secretary By: Chairman/Vice Chairman F:\ACTIVE (A - C)\CDD Ave Maria Stewardship\AMS Record of Proceedings\AMS Resolutions\AMS Resolutions - 2017\AMS Res 2017-13 Adopting a Final Budget Revision FY2016-2017 Master Irrigation Utility.doc Page 18
Ave Maria Master Irrigation Utility Amended Final Budget For Fiscal Year 2016/2017 October 1, 2016 - September 30, 2017 Page 19
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Ave Maria Stewardship Community District Budget vs. Actual October 2017 Oct 17 Budget $ Over Budget % of Budget Expenditures 01-1130 Payroll Tax Expense 61.20 612.00-550.80 10.0% 01-1131 Supervisor Fees 800.00 8,000.00-7,200.00 10.0% 01-1310 Engineering 0.00 50,000.00-50,000.00 0.0% 01-1311 Management Fees 5,851.33 70,216.00-64,364.67 8.33% 01-1312 Secretarial Fees 166.67 4,500.00-4,333.33 3.7% 01-1313 Website Management 208.33 2,500.00-2,291.67 8.33% 01-1315 Legal Fees 0.00 55,000.00-55,000.00 0.0% 01-1320 Audit Fees 0.00 8,200.00-8,200.00 0.0% 01-1330 Arbitrage Rebate Fee (2006) 0.00 1,500.00-1,500.00 0.0% 01-1441 Travel & Lodging 160.50 1,000.00-839.50 16.05% 01-1450 Insurance 10,791.00 11,760.00-969.00 91.76% 01-1480 Legal Advertisements 143.74 4,000.00-3,856.26 3.59% 01-1512 Miscellaneous 52.20 4,000.00-3,947.80 1.31% 01-1513 Postage and Delivery 98.59 1,750.00-1,651.41 5.63% 01-1514 Office Supplies 123.45 3,000.00-2,876.55 4.12% 01-1540 Dues, License & Subscriptions 175.00 500.00-325.00 35.0% 01-1541 Misc Filing, Notices, etc. 0.00 500.00-500.00 0.0% 01-1733 Trustee Fees 0.00 15,500.00-15,500.00 0.0% 01-1734 Continuing Disclosure Fee 0.00 8,000.00-8,000.00 0.0% 01-1735 Assessment Roll 0.00 15,000.00-15,000.00 0.0% 01-1803 Aquatic Replacement 0.00 3,000.00-3,000.00 0.0% 01-1808 Irrigation Repair 4,691.58 40,000.00-35,308.42 11.73% 01-1812 Signs 0.00 2,000.00-2,000.00 0.0% 01-1813 Storm Clean-up Electric 19,202.04 0.00 19,202.04 100.0% 01-1816 Electric (Streetlights,Landscap 0.00 80,000.00-80,000.00 0.0% 01-1817 Maintenance Street Sweeping 0.00 5,000.00-5,000.00 0.0% 01-1818 Striping & Traffic Markings 0.00 10,000.00-10,000.00 0.0% 01-1819 Street Light Maintenance 5,121.38 50,000.00-44,878.62 10.24% 01-1820 Maint Sidewalk/Curb Repairs 0.00 29,500.00-29,500.00 0.0% 01-1830 Maintenance Contracts 46,915.90 500,000.00-453,084.10 9.38% 01-1831 Tree Trimming 0.00 55,000.00-55,000.00 0.0% 01-1832 Maint Landscaping Storm Cleanup 24,150.00 25,000.00-850.00 96.6% 01-1833 Maint Landscaping Plant Replace 2,135.25 30,000.00-27,864.75 7.12% 01-1834 Mulch 0.00 80,000.00-80,000.00 0.0% 01-1838 Water Management & Drain 300.00 4,000.00-3,700.00 7.5% 01-1839 Entry Feature Water 0.00 1,000.00-1,000.00 0.0% 01-1840 Maintenance Misc. Utilities 0.00 5,000.00-5,000.00 0.0% 01-1841 Maintenance Irrigation Water 5,770.44 60,000.00-54,229.56 9.62% 01-1842 Maint Fountain/Repair 0.00 10,000.00-10,000.00 0.0% 01-1843 Maintenance Rodent Control 0.00 2,000.00-2,000.00 0.0% 01-1844 Maint Equipment Repair 78.60 0.00 78.60 100.0% 01-1845 Maint Signage Repair 0.00 8,000.00-8,000.00 0.0% 01-1846 Maint Storm Drain Cleaning 0.00 4,250.00-4,250.00 0.0% 01-1847 Mnt Drainage/Lke Mnt/Littorals 4,122.25 50,000.00-45,877.75 8.25% 01-1848 Maintenance Aerators 0.00 9,000.00-9,000.00 0.0% 01-1850 Maint-Preserve Maintenance. 16,642.00 40,000.00-23,358.00 41.61% 01-1853 Maintenance Small Tools 268.30 5,000.00-4,731.70 5.37% 01-1855 Maint Vehicle Lease/Fuel/Repair 0.00 5,000.00-5,000.00 0.0% 01-1856 Maint Mosquito Control 22,508.24 110,000.00-87,491.76 20.46% 01-1857 Maint Fish Stocking 0.00 5,000.00-5,000.00 0.0% 01-1858 Maint Temp EMS/Fire Facility 11,120.26 55,000.00-43,879.74 20.22% 01-1859 Maint-Administrative Supplies 0.00 500.00-500.00 0.0% 01-1862 Maintenance Technicians 6,542.19 70,000.00-63,457.81 9.35% 01-1863 Maint Base Management Fee 1,517.71 20,000.00-18,482.29 7.59% 01-1864 Maintenance Admin Payroll 2,696.35 30,000.00-27,303.65 8.99% 01-1890 Maint-Reserve Fund 0.00 27,500.00-27,500.00 0.0% 01-1891 Maint Contingency 0.00 15,000.00-15,000.00 0.0% Total Expenditures 192,414.50 1,711,288.00-1,518,873.50 11.24% Page 21