ASC X12I/TG3/2010-04 MEETING OPEN Motor Task Group TG3 Transportation Subcommittee (X12I) Tuesday, January 19, 2010 Virtual Meeting via Teleconference in Preparation for Seattle, WA Trimester Meeting X12I/TG3 met via teleconference on Tuesday, 19 January 2010. Chair Bill Lohse, ABF Freight/Data-Tronics, called the meeting to order at about 11:00 EST and made brief administrative remarks. Eight participants introduced themselves. Mr. Lohse led discussion of the following agenda items. MINUTES APPROVED Members reviewed the TG3 minutes from the September 2009 meeting prior to the Cincinnati trimester meeting and unanimously approved them as published. CUSTOMS UPDATE Bill Delansky, U.S. Customs and Border Protection (CBP), reported that Kim Santos, the TG9 (Customs) chair for many years, has retired. Mr. Delansky has been given responsibility for the M1 Multi-modal manifest project in addition to his responsibilities for Motor clearance, and will be sharing time between the two offices. CBP will continue to fix problems related to the M1 application that were identified last year. CBP has also undertaken a comprehensive review of all implementation guides (IGs) to ensure they meet all Department of Homeland Security (DHS) requirements. Once the fixes have been completed, CBP will perform comprehensive testing with industry prior to deployment of the fixes to production. There is no firm date for external testing to begin, but Mr. Delansky reported the fixes should be completed in the March April 2010 timeframe, and internal government testing is already on-going. CBP will roll out applications piecemeal as they are completed with the ultimate goal of complete deployment in production by calendar year-end. 1
GS1 UPDATE Mr. Delansky reported that an integrated application to provide Free and Secure Trade (FAST) functionality in the Automated Commercial Environment (ACE), affecting mainly motor vehicle manufacturers auto carriers, was deployed last October; it replaced a free-standing application that predated the ACE application. No new enhancements to ACE have been deployed since that time. CBP deployed electronic transponder functionality directly into the ACE application on 24 October 2009, and deployed three fixes to the application in November. A new error began appearing after the deployment of those fixes; a tilde (~) character in the 355 TS causes errors in the VEH segment of the response transaction (309 TS). The error only occurs when only transponder data is sent in the original 355 transaction. Bill Birkle, Schneider, provided an update on activities at the Global Standards One (GS1). GS1 is continuing to focus on developing use cases for its Business Requirements Analysis Document (BRAD) for transportation planning in Europe. VICS LOGISTICS UPDATE Mr. Birkle also provided an update on the Voluntary Inter-industry Commerce Solutions (VICS) activities. VICS is focusing on how to promote use of its completed work, and is attempting to encourage adoption of business processes it has developed and the documents developed to support those processes. STEERING COMMITTEE UPDATE Doug Anderson, Kleinschmidt and X12I chair, provided an update on activities at the steering committee. DISA, the X12 secretariat, conducted elections for X12 chair and vice-chair at the September 2009 trimester meeting in Los Angeles. Cathy Sheppard, an independent healthcare consultant, was elected chair; Gary Beatty, Deloitte, was re-elected vice-chair. Both are members of X12N Insurance. The steering committee agenda includes a discussion of raising the X12 dues, although Mr. Anderson doubted a dues increase would be approved; income from dues is currently high. The steering committee has announced it will merge the Marketing task group and the Business Development task group. The updated X12I constitution will be submitted to the steering committee during the Seattle meeting; Mr. Anderson doubted there would be any problem that would prevent the steering committee from approving it. 2
The June X12 trimester meeting will be conducted virtually, with the exception of X12N Insurance; it will meet face-to-face 6 9 June 2010, in Dallas, TX. DISA had been assessed a penalty for not meeting its room block commitment for the meeting in Seattle, but negotiated the penalty away by agreeing to come back to the Sheraton Seattle in 2011 and possibly in 2013. Mr. Anderson reminded those on the call that June 2010 trimester meeting will be conducted as a virtual meeting. Details, including exact dates for the meetings, remain to be finalized, but X12N Insurance has notified DISA that it will conduct a physical meeting in June. The X12 budget is in reasonably good shape, mostly as a result of income generated from TR3 (Implementation Guides) being sold to health care providers. Mr. Anderson reported that the previously reported trend of larger companies leaving X12 and smaller companies joining, is continuing, with the net result that while the membership is about constant (approximately 360), income from membership fees (which is based on the member s revenue) is declining. X12 has begun the process that will result in the CICA design rules becoming an ANSI international standard. XML/CICA UPDATE X12I/TG1 XML, will not meet during the Seattle meeting, and no TG1 work groups will meet. Since the.chm file containing the CICA data constructs had not been updated since the interim meeting, TG1 did not review any Data Maintenance (DM) items. ATA/ITLC UPDATE Mr. Lohse reported there was no update on the status of the motor industry implementation guides developed by the American Trucking Associations (ATA). As reported in the September 2009 minutes, the ATA Information Technology and Logistics Council (ITLC) met in August 2009. Its next meeting will take place in May 2010 in conjunction with the ATA National Accounting and Finance Council (NAFC) at Amelia Island, FL. 3
REFERRED DATA MAINTENANCE TG3 reviewed 47 referred DMs, with the following disposition: 25 Deferred to another X12I sub-committee 17 Deferred pending output 3 Approved 2 Disapproved. Table 1 summarizes TG3 s position on the DMs referred to X12I. Table 1. X12I/TG3 Disposition of Referred DMs DM number TG3 Motor 007106 Defer pending output 009106 Defer to TG1 034206 Defer pending output 036206 Defer to TG1 074306 Defer to TG5 049107 Disapprove 109207 Defer pending output 125207 Defer to TG1 126207 Defer to TG1 128307 Defer to TG1 129307 Defer to TG1 134307 Defer to TG1 135307 Defer to TG1 136307 Defer to TG1 008109 Defer pending output 011109 Defer pending output 012109 Defer to TG1 014109 Defer pending output 024209 Defer pending output 025209 Defer pending output 026209 Defer pending output 027209 Defer pending output 028209 Defer pending output 029209 Defer to TG4 030209 Defer to TG4 031209 Defer to TG4 4
Table 1. X12I/TG3 Disposition of Referred DMs DM number TG3 Motor 032209 Defer to TG4 033209 Defer to TG4 034209 Defer to TG4 035209 Defer to TG4 036209 Defer to TG4 037209 Defer pending output 038209 Defer pending output 069309 Approve 070309 Defer to TG4 071309 Defer to TG4 072309 Defer to TG4 074309 Defer to TG4 076309 Defer pending output 077309 Defer pending output 002110 Approve 006110 Approve 012110 Disapprove 013110 Defer to TG6 014110 Defer pending output 015110 Defer pending output 017110 Defer to TG6 A brief discussion ensued regarding DM 049107, which proposes to separate code values from a specific version release of the X12 standard. Mr Anderson noted that X12C will sponsor an information session to discuss this DM during the trimester meeting in Seattle. Mr. Anderson also lead a brief discussion regarding a group of new non-pickup codes submitted for addition to DE 1650 and 1651 for use in the ATL segment of the 214 TS. TG3 approved submission of these codes to move forward for balloting, and Mr. Anderson will submit the appropriate code maintenance requests (CMRs) to do so. Don Kozacki, CBP, and Mr. Anderson discussed submission of several DMs that CBP has identified as necessary to bring CBP s IGs in line with its current business processes. Mr. Anderson will discuss details off-line with Mr. Kozacki, and will submit the DMs as needed. 5
NEW BUSINESS NEXT STEPS There was no new business discussed. Mr. Lohse noted that the next TG3 meeting will take place during the June virtual meeting, the exact date and time will be announced later. The following meeting will take place during the trimester meeting in Cincinnati, Ohio, in October 2010. Mr. Lohse adjourned the meeting. Respectfully submitted, Frank B. Napoli, X12I Secretary 6