Board of Trustees November 13, 2014 Library Meeting Room 2 100 S. Water Street A. Call to Order/Roll Call a. John Ebert called the meeting to order at 5:32 p.m. b. Roll Call Board Members Present Ebert, Larsen, Rebecca Mankins, Dave Morstad, Cassandra Schug, Karrie Uttech Absent Bill Brashear, Cindy Gremmels, Erin O Neill; Library Staff Present Library staff, Peg Checkai, Sharri Lueck, Barb Antonopoulus, and Michelle Wyler, B. Appearances None C. Correspondence Robert Rupnow took the time to write a positive note about the library reference staff D. Approval of consent agenda a. Minutes i. Library Board of Trustees 11/13/14 b. Committee Reports i. Personnel & Policy ii. Buildings and Grounds iii. Finance c. Approval of Library Expenditures and Finance Director s Report i. Meetings Attended! Peg met with the Library Directors Council on 11/13/14. She shared updates with the Board from the meeting.! Peg also updated the Board on her attendance at a recent conference and her hopes that there could be additional shared resources as a result.! Peg shared that she had met with Stu Wilson. Stu felt that we should have some committees in place to begin the process of securing building donations.
! Peg requested Board volunteers for Polar Putt on Saturday, March 7 th or Sunday, March 8 th. Rebecca Mankins volunteered to help.! Peg reminded the Board that the architects from Studio GC will be at the library tomorrow, November 14, and Board members are encouraged to attend at 11:00 if possible ii. Library statistics iii. Library information iv. Building and Grounds Report! Peg reviewed some updates from buildings and grounds. The mirrors were taken off the walls and were sold to the highest bidder! The asbestos removal was completed in one day. d. Personnel/Staffing Dave Morstad made a motion seconded by Kurt Larsen to approve the consent agenda. The motion passed on a unanimous roll call vote. E. Unfinished business a. Peg updated the Board on 2015 budget! Peg shared with the Board a current salary structure for the City of Watertown.! Peg shared that the mayor met with her and with President Ebert to discuss the implications of the new salary structure on the library budget! As a result of the changes, if the current plan for staffing is followed, there will be a $20,137 budget deficit! The Board discussed possible ways to address the budget deficit.! Kurt Larsen made a motion to make a 3% salary increase for library staff consistent with what the city has offered. The motion carried on a unanimous roll call vote.! The budget deficit will be referred to the Finance Committee to further discuss and a recommendation will be brought back to the full Board for discussion and action. b. Update on 209-211 W. Main Street
! The Board reviewed two proposals for removing freon. One proposal was from Carew Heating for $125 and one was from Dale s Service and Refrigeration for $185.! John Ebert made a motion to go with the proposal from Carew Heating, and Dave Morstad seconded the motion. The motion carried on a unanimous roll call vote c. Consortium trio update! Peg updated the Board on changes d. Update on Washington County reimbursement! Washington County would like to see the matter referred to the Attorney General for a ruling! Peg shared that we could avoid suing Washington County by refusing to share resources until the dollars were paid but that that would not be in the best interest of library patrons! John Ebert suggested waiting for a ruling from the Attorney General s office! Kurt Larsen made a motion seconded by John Ebert to postpone taking any additional against Washington County until we have a decision from the Attorney General s office. The motion passed on a voice vote. F. New business a. 2015 Holiday dates Holiday dates were shared in Board packet and reviewed by the Board. Cassandra Schug made a motion seconded by Kurt Larsen to pass the Holiday dates as proposed in Board packet. The motion passed on a voice vote. b. 2015 Library Board meeting dates Library Board meeting dates were shared in Board packet and reviewed by the Board. Dave Morstad made a motion to approve the meeting dates as proposed in Board packet. Karri Uttech seconded the motion. The motion carried through a voice vote. c. Library disciplinary policy
! Peg shared that the Library has been having some chronic issues with having books not checked in and being put back on the shelves.! The Board suggested some process adaptations to help to make this process more efficient! Peg will follow up on some of the Board suggestions d. Library card policy for patrons living in temporary housing! Peg shared with the Board a policy to restrict check outs for individuals in temporary housing! The Board decided not to move forward on a policy of this nature at this time. e. Policy for purchasing video games! Kurt Larsen made a motion and Dave Morstad seconded the motion that the library will have a more inclusive policy for including m-rated video games in their collection. The motion carried by a voice vote. G. Strategic plan a. Peg reviewed and updated the Board on progress on Stu Wilson s (Library Strategies) plan.! John Ebert shared that he and Peg had extended to some potential donors which went positively.! Peg shared that we need to continue to focus on how to get the positive word out about the library to try to transition into the next steps.! John Ebert suggested a follow up with Stu Wilson might be helpful for the Board for next steps. H. 2014 budget I. Adjournment Cassandra Schug made a motion to adjourn. Kurt Larsen seconded the motion. The motion passed on a voice vote. Meeting adjourned at 7:22 p.m. Next meeting date: December 11, 2014, 5:30 p.m.
Minutes submitted uncorrected by Cassandra Schug, secretary