CITY COUNCIL MEETING

CITY COUNCIL MEETING VOTING MEETING AGENDA TUESDAY, MAY 9, 2017, 3:00 PM FOLLOWING THE HCFD#2 MEETING Council Chambers, 201 South Cortez Street Prescott AZ 86303 (928) 777-1100 Harry Oberg, Mayor Jim Lamerson, Mayor Pro Tem Steve Blair, Councilman Greg Lazzell, Councilman Billie Orr, Councilwoman Steve Sischka, Councilman Jean Wilcox, Councilwoman The following Agenda will be considered by the Prescott City Council at its Voting Meeting pursuant to the Prescott City Charter, Article II, Section 13. Notice of the meeting is given pursuant to Arizona Revised Statutes, Section 38-431.02. One or more members of the Council may be attending the meeting through the use of a technological device 1. CALL TO ORDER 2. INTRODUCTIONS 3. INVOCATIONS Rabbi Jessica Rosenthal, Temple B'Rrth Shalom 4. PLEDGE OF ALLEGIANCE Councilwoman Orr 5. ROLL CALL 6. ANNOUNCEMENTS 7. PROCLAMATIONS A. Proclaiming May 14-20, 2017, as National Police Week B. Proclaiming May 21-27, 2017, as Emergency Medical Services Week 8. PRESENTATIONS A. 2017 Annual Granite Creek Cleanup Update, presented by Michael Byrd Generated 5/5/2017 12:38 PM

Voting Meeting 05/09/2017 Page 2 9. CONSENT AGENDA Items listed on the Consent Agenda may be enacted by one motion and one vote. If discussion is required by members of the governing body, the item will be removed from the Consent Agenda and will be considered separately. A. Approval of minutes for the City Council meetings held on April 25, 2017 B. Approval of payment to OCLC, Inc., in the amount of $19,500.00 for Fiscal Year 2017 annual shared library bibliographic records subscription C. Adoption of Resolution No. 4381-1590 approving an Intergovernmental Agreement (IGA) with Yavapai College for the Northern Arizona Regional Training Academy (City Contract No. 2017-292) D. Approval of Final Plat, FP16-001, for Yavapai Hills, Unit 9, Phase 5A, Encompassing 72 Lots on 49 Acres [APN 103-18-001C; Property Owner: YHD North, LLC] E. Award of multi-year contracts for collision repair to Downtown Paint and Body, and Preferred Auto Body in an annual estimated amount of $25,000.00 per year (City Contract Nos. 2017-229.1 and 2017-229.2) F. Adoption of Ordinance No. 5030-1568 for the sale of right-of-way and to grant a temporary construction easement, for the SR89 widening project to the Arizona Department of Transportation ORDINANCE NO. 5030-1568 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAI COUNTY, ARIZONA, AUTHORIZING THE SALE OF CITY REAL PROPERTY AND GRANT A TEMPORARY CONSTRUCTION EASEMENT TO THE STATE OF ARIZONA AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY AND ALL DOCUMENTS TO EFFECTUATE SAID SALE AND GRANTING OF EASEMENT. G. Adoption of Ordinance No 5031-1569 authorizing the sale of Ingress/Egress Easements to Arizona Eco Development LL.C, in four locations across the Peavine Trail at its Northernmost Terminus ORDINANCE NO. 5031-1569 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PRESCOTT, YAVAPAI COUNTY, ARIZONA, AUTHORIZING THE SALE OF INGRESS/EGRESS EASEMENTS TO ARIZONA ECO DEVELOPMENT, LLC, AND AUTHORIZING THE MAYOR AND STAFF TO EXECUTE ANY AND ALL DOCUMENTS TO EFFECTUATE SAID SALE AND EASEMENT TRANSACTIONS.

Voting Meeting 05/09/2017 Page 3 H. Approval for the Fire Department to apply for various Fiscal Year 2018 grant funding opportunities I. Approval of City Contract No. 2017-301 with Titan Power to Replace Battery Backup Unit at Prescott Regional Communication Center, in an amount not to exceed $74,640.30 using Arizona State Contract Pricing ADSPO12-026687 J. Approval of City Contract No. 2017-298 with Amer-X Security to replace access control systems at various Police Department facilities, in an amount not to exceed $109,127.85 using Arizona State Contract Pricing ADSP016-00006003 K. Award of City Contract No. 2017-297 for the annual Technical Support and Maintenance Contract with Wonderware West, for the SCADA Software System for 2017-2018, in the amount of $12,674.86 L. Award of City Contract No. 2017-296 to Badger Meter, for the purchase of radio read water meters in a total amount not to exceed $83,926.00 using City of Glendale cooperative pricing (Contract No. IFB14-36) M. Assignment of City Contract No. 2017-167A1 with Farnsworth Wholesale Company to Fortiline, Inc., for the purchase of water works supplies on an as-needed basis Recommended Action: MOVE to approve Consent Agenda Items 9.A. through 9.M. 10. LIQUOR LICENSE AGENDA A. SPECIAL EVENTS 1. Approval of a Series 15 Special Event Liquor License Application for Prescott Firefighters Charities; Event Location: The Grand Highland Hotel Holiday Courtyard, 154 South Montezuma Street; Applicant: Alcuin Matthew Fifield; City Application No. 17-027S; Date/Time of Event Liquor Sales: Friday, June 2, 2017, 6:00 p.m. to 10:00 p.m. Recommended Action: MOVE to forward special event liquor license application 10.A.1 to the Arizona State Liquor Board with a recommendation of approval/denial.

Voting Meeting 05/09/2017 Page 4 11. REGULAR AGENDA A. Public Hearing and adoption of Resolution No. 4384-1593 for the City of Prescott s Community Development Block Grant (CDBG) Program Draft PY2017 Annual Action Plan Recommended Action (separate motions): (1) MOVE to close the Public Hearing; and (2) MOVE to adopt Resolution No. 4384-1593. B. (1) Award of City Contract No. 2017-299 to Fann Contracting for Construction of the Acker Park Stormwater Detention Basin in an amount of $1,069,723.75; (2) Approval to permit temporary rock crushing activity within the Acker Park Stormwater Detention Basin for a duration of sixty (60) days Recommended Action (separate motions): (1) MOVE to award City Contract No. 2017-299; and (2) MOVE to approve temporary rock crushing activity for no more than 60 days. C. Award of City Contract No. 2017-287 to Fann Contracting, Inc., for the Chino Valley 5 Million Gallon Water Tank Project, in the amount of $3,476,232.00 Recommended Action: MOVE to award City Contract No. 2017-287. D. Adoption of Resolution No. 4380-1589, cancelling and superseding Resolution No. 4368-1577, to amend the Water Management and Calendar Year 2017 Alternative Water Allocation Policy Recommended Action: MOVE to adopt Resolution No. 4380-1589. E. City Council meeting schedule for June 2017 Recommended Action: MOVE to approve the revised City Council meeting schedule for June 2017 set forth in the Council Agenda Memo. 12. ADJOURNMENT EXECUTIVE SESSION Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:

Voting Meeting 05/09/2017 Page 5 i. Discussion or consideration of personnel matters (A.R.S. 38-431.03(A)(1)); (i) Discussion or consideration of records exempt by law (A.R.S. 38-431.03(A)(2)); (ii) Discussion or consultation for legal advice with the city s attorneys (A.R.S. 38-431.03(A)(3)); (iii) Discussion or consultation with the city s attorneys regarding the city s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid litigation (A.R.S. 38-431.03(A)(4)); (iv) Discussion or consultation with designated representatives of the city to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. 38-431.03(A)(5)); (v) Discussion, consultation or consideration for negotiations by the city or its designated representatives with members of a tribal council, or its designated representatives, of an Indian reservation located within or adjacent to the city (A.R.S. 38-431.03(A)(6); (vi) Discussion or consultation with designated representatives of the city to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. 38-431.03(A)(7)). Confidentiality Arizona statute precludes any person receiving executive session information from disclosing that information except as allowed by law. A.R.S. 38-431.03(F). Each violation of this statute is subject to a civil penalty not to exceed $500, plus court costs and attorneys fees. This penalty is assessed against the person who violates this statute or who knowingly aids, agrees to aid or attempts to aid another person in violating this article. The city is precluded from expending any public monies to employ or retain legal counsel to provide legal services or representation to the public body or any of its officers in any legal action commenced for violation of the statute unless City Council takes a legal action at a properly noticed open meeting to approve of such expenditures prior to incurring any such obligation or indebtedness. A.R.S. 38-431.07(A)(B). CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Prescott City Hall on at m. in accordance with the statement filed by the Prescott City Council with the City Clerk. Dana R. DeLong, CMC, City Clerk