COLORADO of which it arises. With but few exceptions, PARLIAMENTARIAN Official Publication of the Colorado Association of Parliamentarians Volume XXXIII, Number 1 Summer 2010 Charles F Hefton President, Editor in Chief Pat Simpson. RP, Web Master www.coloradoparliamentarians.org/ 7 th Annual SUMMER INSTITUTE Streamline Your Business Meetings - Rarely Used Motions. Friday, July 9, 2010 3:00 p.m. to 9:00 p.m. Saturday, July 10, 2010 9:00 a.m. to 3:00 p.m. Junior League of Denver 6300 East Yale Avenue Denver, Colorado Scott Michael Burns, PRP, is a Sacramento- parliamentary based attorney and consultant. He first developed his practical parliamentary skills as a labor union activist and as a member and officer of a variety of non-profit organizations. In 1990, Scott met Hugh Cannon at a labor convention. Hugh introduced him to NAP and AIP and the rest, as they say, is history. Scott became a Registered Parliamentarian in 2002 and a Professional Registered Parliamentarian in 2005. He is also a member of the American College of Parliamentary Lawyers. Scott s clients range from small arts organizations to large labor unions and professional associations; his activities range from small board training to serving as parliamentarian for conventions of a thousand delegates or more. As an attorney, Scott specializes in public entity tort liability, public sector labor law, open meeting laws, and freedom of information/privacy. Robert s Rules of Order Newly Revised (RONR) includes a variety of seldomused motions that help expedite the flow of business or respond to unusual circumstances or contingencies. Because these motions are infrequently encountered, a chairman or parliamentarian who knows when and how to use them gains added confidence and the respect of their members. Members who know how and when to use these motions help make their meetings as efficient and productive as possible, but also have the ability to ensure that their rights are not sacrificed for the sake of expediency. During the Institute, we will learn how to use motions: Amend (by substitution) Informal consideration of a motion Consider Seriatim Discharge a Committee Fix the time to which to Adjourn Go into executive session Incidental main motions Object to the Consideration of a Question. Lay on the Table Points of Order and Appeals Points of Information Ratify Rescind Definitions A main motion introduces new business to the assembly. A subsidiary motion assists the assembly in treating or disposing of a main motion. Subsidiary motions include Postpone Indefinitely, Amend, Commit or Refer to a Committee, Postpone Definitely, Limit or Extend Limits of Debate, Previous Question, and Lay on the Table. A privileged motion does not relate to the pending business, but has to do with special matters of immediate and overriding importance which, without debate, interrupt the consideration of anything else. Privileged motions include Call for the Orders of the Day, Raise a Question of Privilege, Recess, Adjourn, and Fix the Time to Which to Adjourn. An incidental motion is said to be incidental to the other motion or matter out incidental motions are related to the main motion in such a way that they must be decided immediately, before business can proceed. Most incidental motions are undebatable. Incidental motions include Point of Order, Appeal, Suspend the Rules, Objection to the Consideration of the Question, Division of a Question, Consideration by Paragraph or Seriatim, Division of the Assembly, Motions relating to Methods of Voting and the Polls, Motions Relating to Nominations, Request to be Excused from a Duty, and Requests and Inquiries. A bring back motion is a motion to bring a question or motion again before the assembly. Bring back motions include Take from the Table, Rescind or Amend Something Previously Adopted, Discharge a Committee, and Reconsider. If there were no rules or established customs to guide an assembly of persons, and if each could talk on any subject as long and as many times as he please, and if all could talk at the same time, it would be impossible in most cases to ascertain their deliberate judgment on any particular matter. Experience has shown the necessity for rules, for a presiding officer to enforce them and preserve order, and for a recording secretary to keep a record of the business transacted by the assembly. - General Henry M. Robert For more information contact: Donna J. Thompson, PRP H = 303-220-5267 C = 303-378-5473 madprez@msn.com What s Inside President s C orner 2 Masthead 2 Calendar & Study Units 3 Summer Institute Registr ation Form 4 Officers and Committee 5
Colorado Parliamentarian Summer 2010 Page - 2 NAP CELEBRATING PRESIDENT S CORNER YEARS of excitement helping organizations of all sizes conduct business efficiently through education, advocacy of effective meeting procedures and the accreditation of meeting professionals. Tools that have stood the test of time as well as been improved helping to guide meetings is the National Association of Parliamentarians. We celebrate the many victories and accomplishments of the faithful who have blazed the trail such as Loretta Simonson - For 14 years, Loretta served on the board of the National Association of Parliamentarians including her term as President from 1993 to 1995. She was on the Parliamentary Research Committee as well as authoring articles for National Parliamentarian. As a nationally known Professional Registered Parliamentarian, she was a frequent instructor on parliamentary procedure. Loretta served as the President of the Colorado Springs Unit of the National Association of Parliamentarians twice from 1974 to 1975 and from 1998 to 1999. She was President of the Colorado Association of Parliamentarians from 1980 to 1982, where she was on the Honor Roll of Instructors. On October 11, 2009, Loretta passed away and we deeply miss her. I envision a strand of Christmas lights, each adding to the collective brightness reflecting the light, winding its way around the globe. We are a part of that strand. I see the Colorado Association of Parliamentarians as a chandelier of light, individual yet united to shine the light of parliamentary procedures to our world. Think for moment what light does. It drives out darkness. Even the smallest birthday candle in a darkened coliseum will push the darkness aside. I encourage you not to hide your light, but put it on a stand seen by all. We are a light and lights come in all styles and wattages 5-200 watts; some are long lasting for years; and some are frosted or clear. What light would you like to be, a 20 watt needing to apologize for a remark that caused the loss of a member or a 3-way - 200 watt faithful, committed, adding to the chandelier. Robert Louis Stevenson said, When a happy man comes into a room, it is as if another candle has been lighted. It has been my experience that the local Units of NAP provide great lights through learning opportunities. The many qualified members are more than willing to share a few minutes with you. The meetings are always informative and I usually learn something that will benefit me in a meeting situation. In closing, I am honored to serve as your President. I commit to you my best. I am available to service you in any area of your need. Let us all work for a better Association. If each one brings one, we will double our group this year. Charles F Hefton President, Colorado Association of Parliamentarians The Colorado Parliamentarian is the official publication of the Colorado Association of Parliamentarians. The CP is published quarterly. The Association does not necessarily endorse statements of opinion. Subscription rate is $5.00 per year. Send check, payable to CAP, along with name and address to the Treasurer. Editor-in-Chief: Charles F Hefton Treasurer: Wanda Sypher, RP Email articles to Charles@mylifebuilders.com Snail mail address: PO Box 336534 Greeley, CO 80633
Colorado Parliamentarian Summer 2010 Page - 3 PARLIAMENTARY STUDY UNITS The study units offer informal study of parliamentary procedures in small groups allowing for maximum participation. Learning in all study units is hands on and led by qualified knowledgeable instructors. Boulder Unit 4 th Monday 7:00 p.m. Masonic Lodge, Boulder Ella Travis 303-494-9229 etravis1@comcast.net Colorado Beta Gaveliers Unit 2 nd Tuesday 10:15 a.m. Englewood Public Library 1000 Englewood Parkway, Englewood Norma Beasley, President 303-756-4766 beasley492@hotmail.com Colorado Gamma Gaveliers Unit 3 rd Tuesday 9:30 a.m. Denver District 2 Police Station 39th and Holly, Denver, CO Roxanne Garlington, President 303-898-8861 roxanneg@juno.com Colorado Springs Unit 4 th Tuesday 9:30 a.m. Falcon Police Station, 7850 Goddard Street Colorado Springs, CO 80920 Mary Mills, RP 719-488-9833 marymac6060@msn.com Greeley Unit 3 rd Monday 11:00 A.M. to 12:30 p.m. Cache Bank & Trust 4601 W 20th St., Greeley Janie Lichtfuss, RP 970-587-4030 janiekipp@earthlink.net Professional Parliamentary Research Unit 5 th Tuesday or Thursday 11:00 a.m. Village Inn West, Castle Rock Louis Fasulo, RPRP 303-279-3569 loufgin@juno.com Colorado Omega Gaveliers Unit 3 rd Monday 7:00 P.M. Leyden Chiles Wickersham American Legion Post 1, 5400 East Yale Ave, Denver, CO Alice Langley 303-694-3126 langleyakkj@netzero.net CALENDAR CAP MEMBERSHIP MEETINGS NOVEMBER 13, 2011 FALL MEETING CAP BOARD MEETINGS July 9, 2010 11 a.m. - 1 p.m. February 12, 2011 12 p.m Bylaw Amendment Deadline January 2011 Public Education Workshop October TBA March - TBA Colorado Parliamentarian Deadlines Summer Issue June 7, 2010 Fall Issue October 12, 2010 Winter Issue January 18, 2011 Spring Issue March 17, 2011 Nominating Committee Deadline January 17, 2011 Have you already started to fill in your 2010 and 2011 calendars? If so, be sure to put these important future events and their respective dates into your calendar right away: - August 27-29, 2010 National Training Conference, St. Paul, MN - September 23-27, 2011 NAP Biennial Convention, St. Petersburg, FL - And when anyone asks about the next edition of RONR, tell them that (Edition) 11 will be published in 11.
Colorado Parliamentarian Summer 2010 Page - 4 Hosting its Junior League of Denver 6300 East Yale Avenue Denver, CO 80222 Streamline Your Business Meetings Rarely Used Motions. Presenter: Scott Burns PRP*, California State President Scott Burns is a Sacramento-based attorney and parliamentary consultant. He first developed his practical parliamentary skills as a labor union activist and as a member and offer of a variety of non-profit organizations. In 1990, Scott met Hugh Cannon at a labor convention. Hugh introduced him to NAP and AIP and the rest, as they say, is history. Scott became a Registered Parliamentarian in 2002 and a Professional Registered Parliamentarian in 2005. He is also a member of the American College of Parliamentary Lawyers. Scott s clients range from small arts organizations to large labor unions and professional associations; his activities range from small board training to serving as parliamentarian for conventions of a thousand delegates or more. As an attorney, Scott specializes in public entity tort liability, public sector labor law, open meeting laws, and freedom of information/privacy. He is also a dealer in rare books and ephemera, but has no first editions of RONR at the moment. Whether you are a credentialed parliamentarian, a regular member, provisional member or just someone seeking a better understanding of parliamentary procedure don t miss this opportunity bring your colleagues, bring your friends and come. FRIDAY JULY 9, 2010 SATURDAY JULY 10, 2010 8:30 A.M. COFFEE 2:30 P.M. 3:00 P.M. REGISTRATION 9:00 A.M. 11:45 A.M. INSTRUCTION 3:00 P.M. 5:30 P.M. WELCOME, INTRODUCTIONS, & INSTRUCTION 11:45 A.M. 1:00 P.M. LUNCH (ON YOUR OWN) 5:30 P.M. 7:00 P.M. DINNER (ON YOUR OWN) 1:00 P.M. 3:00 P.M. INSTRUCTION 7:00 P.M. 9:00 P.M. INSTRUCTION 3:00 P.M. CLOSING Meals: On your own many restaurants within walking distance. Coffee, tea, soft drinks and snacks furnished. Reservations and Fees: CAP Member $70 Non-CAP Member $80 No Refunds! RSVP with check payable to CAP - by June 30, 2010 to Linda J Gerwatowski CAP Assistant Treasurer 1445 Big Valley Dr, Colorado Springs, CO 80919 CAP 7 TH ANNUAL SUMMER INSTITUTE JULY 9 10, 2010 DEADLINE: June 30, 2010 Name: Address: City: State: Zip: Phone: e-mail: CAP MEMBER $70 NON-CAP MEMBER $80 LATE REGISTRATION/ONSITE $80 No Refunds! Mail Registration Form and Check to : Linda J Gerwatowski CAP Assistant Treasurer 1445 Big Valley Dr, Colorado Springs, CO 80919 MAKE CHECK PAYABLE TO CAP One name per form-form may be duplicated. For information contact: Pat Simpson, 303-861-3062 email: patricia@kingsburysimpson.com
Colorado Parliamentarian Summer 2010 Page - 5 Colorado Association of Parliamentarians 2010 2011 OFFICERS AND STANDING COMMITTEE CHAIRMEN President..Charles Hefton Vice President...Patricia Simpson, RP Secretary..Cheryl Oleyar, RP Treasurer.. Wanda Sypher, RP Assistant Treasurer..Linda Gerwatowski COMMITTEE CHAIRMEN: Budget & Finance Wanda Sypher, RP,...Linda Gerwatowski Bylaws...Gloette Hess, PRP Communications & Marketing.Gayla Stone, PRP Member Education Donna Thompson, PRP Membership..Susan Cameron Planning & Development..Pat Simpson, RP Public Education...Lola Fehr, RP Supplies Mary Bahde, PRP Youth..MaryAnn Tebedo, PRP Historian... Janie Lichtfuss, RP Editor of CAP.. Charles Hefton Parliamentarian...Louis Fasulo, RPRP SPECIAL COMMITTEE CHAIRMEN Yearbook.Donna Thompson, PRP Nominating...Joyce Teter, PRP WELCOME to Kevin Tebedo CS UNIT COLORADO GAMMA GAVELIERS UNIT Rosanne Garlington President, Dorothy White, Loretta Richardson, Glo Hess. COLORADO BETA GAVELIERS UNIT Norma Beasley President, Paula Lasky, Gail Crafton, Cathy Darnell. GREELEY UNIT Janie Lichtfuss, RP President, Lola Fehr, Arthur Vansickle Annual Meeting APRIL Thanks to Judy Armstrong for a great time as she taught Facebook Have any of you implemented some of the ideas and concepts? COLORADO SPRINGS UNIT Mary Mills, President, Linda Sardlin, Wanda Sypher, To receive the Colorado Parliamentarian electronically, please email Charles@mylifebuilders.com with your email address.
Charles Hefton, Editor PO Box 336534 Greeley, CO 80633 FIRST CLASS