ACSA Region 2 Leadership Assembly Catta Verdera Meeting Room 1111 Catta Verdera Dr., Lincoln Friday, January 20, 2017, 10:30 a.m. 4:15 p.m. Meeting Summary Participants: Butte Charter: Stacie Schuman, Kelly Staley, Judy Bennett, Jeff Ochs, Josh Peete, Lisa Cruikshank CSY Charter: Christine McCormick El Dorado/Alpine Charter: David Swart, Darrien Johnson, Ron Thomas, Dave Scroggins, Carmen Glaister, Denise DeRosa, Sid Albaugh Nevada Charter: Tom Bivens, Teena Corker, Scott W. Lay, Theresa Talbott, Chris Roberts Placer Charter: Denny Rush, Jennifer Palmer, Jon Smith, Stan Parker, Tino Guzman, Stephanie Groat, John Kovach, Ryan Poulsen Plumas/Sierra Charter: Kristi Warren RL&M Charter: Bob Noyes, Rick Light, Georgianna Light, Kathleen McCreery Guests: Darcy Totten, ACSA; Martha Alvarez, ACSA, Julie Adams, Presenter 1.0 Call to Order Region President Denny Rush called the meeting to order at 10:30 a.m. Denny welcomed attendees and asked them to introduce themselves and share their current position and role in the region or charter. There were no additions to the agenda and Denny reminded attendees to be sure to sign-in. 2.0 Charter Question & Answer Segment 3.0 Lunch 2.1 Social Media Best Practices January s discussion focused on a group think on social media and what support Charters are interested in. Darcy Trotten, ACSA Communication Content Specialist, presented key information on creating and maintaining social media accounts. She also reviewed the things to avoid, what can and cannot be included with personal versus professional version. She worked with charters in attendance to set up social media and answered questions. She told attendees that if a tweet or Facebook post becomes controversial or draws press attention to contact the communications department at ACSA. They offer support in dealing with these issues. Use ACSA s Facebook page to find content for your social media tools. 3.1 Guest Speaker, Martha Alvarez, ACSA Governmental Relations Martha shared in-depth information on LCAP, school accountability, Early Childhood education changes, school facilities new funding, changes in Special Education funding and structure. Other key issues with the budget are pensions, teacher and administrator shortage, early childhood education, career-technical education and Federal impacts, i.e., school choice, ESSA regulations
reauthorization of higher education, Carl Perkins and Child Nutrition Acts. She also shared a brochure on legislative issues which is available from the Governmental Relations Department. 4.0 Professional Development Segment Presenter: Julie Adams Topic: Cultivating the Effective Leader's Brain & Increasing Instructional Leadership Capacity Part 2 A fun, fast-paced, research-based session that is very interactive and packed with ideas to implement immediately. Julie shared a recap of her previous presentation in September, then built on that foundation to present new ideas that could be implemented in districts and schools. Leadership Assembly Business Meeting 5.0 Action Items Region President Denny Rush called the Business Meeting to order at 3:30 p.m. 5.1 Approve Minutes from Sept. 16, 2016 Meeting MOTION: Motion to approve the September 16, 2016 Delegate Assembly minutes by Scott W. Lay, Nevada Charter, second by Sid Albaugh, El Dorado Charter. Motion approved 5.2 Treasurer s Report Sean reported we had adjusted the budget to reflect $500 to the Region Co Administrators committee to support the creation of an AP Network to support co-administrators in the region. And payment of second night s lodging at state Leadership Assembly so our representative to the Legislative Action Committee could attend an early meeting Wednesday morning. MOTION: Motion to approve the revised budget by David Scroggins, El Dorado Charter, second by Christine McCormick, CSY Charter. Motion approved. 5.3 Report by Region 2 Nomination Committee David Swart, Nomination Committee chairperson reviewed the process to acquire region ACSA members to serve on the region Executive Board. We had a vacancy for Delegate-at-Large as the current officers moved to the next position. Dave Scroggins of El Dorado Charter was nominated. MOTION: Motion to nominate Dave Scroggins as Delegate-at-Large by Sean Martin, El Dorado Charter, second by Teena Corker, Nevada Charter. Motion approved. 5.3.1 Approve slate of Region 2 officers David then read the recommended slate of region officers for the 2017-18 year: Christine McCormick, President Karen Chiechi, President-elect Scott W. Lay, Vice President, Legislative Action Dave Scroggins, Delegate-at-Large State Director Applications being accepted January 20, 2017 Region 2 Leadership Assembly Meeting Summary Page 2
Sean Martin, Treasurer [appointed] Judy Bennett, Secretary [paid position] MOTION: Motion to approve slate of officers as presented by Denise DeRosa, El Dorado Charter, second by Ron Thomas, El Dorado Charter. Motion approved 6.0 Consent Items 7.0 Report MOTION: Motion to approve consent agenda items by Bob Noyes, RL&M Charter, second by Denise DeRosa, El Dorado Charter. Motion approved. 6.1 Award Peer Scholarships 6.1.1 Greg Wohlman Christine reported we d received a peer scholarship application from Greg Wohlman, Placer Charter to attend the Every Student Counts Conference. 7.1 Region 2 Bylaw Review Committee Karen was unable to attend today s meeting so Sean reported the committee had held two conference calls and made primarily Most of it was editing some redundancy and updating language to match state recommendations. They will meet one more time and present the recommendations at the June Leadership Conference. 7.2 Leadership Development Committee David Swart David reported on this committee as our representative. Their job is to bring region and state bylaws into alignment. They ve had two meetings. Their recommendations will be presented to the state board of directors at next week s Leadership Assembly. Recommendations were: Recommendations: Leadership Assembly discussion at the January 26, 2017 meeting ACSA Board discussion at their January 27, 2017 meeting. Any actions taken place at the May 2017 board meeting will go into effect for the 2017/18 school year. The LDC recommends that terms of officer positions, which serve as representatives from the region at the ACSA Leadership Assembly, be consistent with the state officer positions. These positions at the region level are: President, President Elect, VP for Legislative Action, State Board Director, Committee/Council President and other directors (determined by the regular membership size of the region). Therefore, the following recommendations are offered for consideration. 1. No member may serve simultaneously in more than one officer position that serves as a regional representative at the Leadership Assembly. 2. Each region will need to assure, as a minimum, that they have a President, President-Elect, and VP of Legislative Action for representation at the Leadership Assembly. January 20, 2017 Region 2 Leadership Assembly Meeting Summary Page 3
3. Region Presidents shall serve a minimum of 1 year or a 2 year maximum term. It is recommended that as a best practice the President serve a 2 year term, but is not mandated. 4. Region President-Elect shall serve a minimum of 1 year or 2 year maximum term. The term of this position should tie directly to the term of the President. It is recommended that as a best practice the President-Elect serve a 2 year term, but is not mandated. 5. Vice President of Legislative Action term shall be 2 years. 6. Each region shall develop bylaws that state how vacancies in these positions will be filled and aligned with the terms. The LDC deliberated the following recommendations for consideration & discussion related to the term of an officer who retirees during their term: 7. State President, Region Presidents, and Committee Chairs/Council Presidents who retire during their term may complete the fiscal year in which they retire. 8. State President, Region Presidents and Committee/Council Chairs will be allowed to serve an additional year as past president or past chair (if a position of such exist). Although, these past president/chair positions will only be 1 additional year. 9. All other state, region, council and chair positions, in which one retires during their term, may complete the fiscal year only in which they retire. Work to be discussed and recommendations considered at the remaining 2-3 meetings of the LDC: 1. view remaining region bylaws and consider recommendations. 2. Review Council/Committee Action Plans submitted for perusal only and consideration for a best practice template for future years review. 3. Consider groups that are floating committees and the process to become a standing committee or council. 7.3 Region Director s Darrien shared that ACSA is working with Concordia University and other universities offering Tier 1 and 2 programs to increase student membership to provide PD and support for incoming administrators in the state. ACSA has hired a new Chief Business Officer, Dave Williams, replacing David Gasser who retired. State ACSA has contacted by school districts across the state due to a decrease in attendance of undocumented students. They have set up a tool kit on addressing this issue and it is available on the ACSA website or contact state ACSA. London Roberts is off due to an illness. Currently Naj Alikhan has taken over EdCal and Leadership magazine until her return. 7.4 Award Committee David reminded attendees about the ESS nominations. He asked them to look in their districts and charters for worthy nominations and to submit them to Judy by 2/17. January 20, 2017 Region 2 Leadership Assembly Meeting Summary Page 4
Send nomination packets to Judy in PDF format for all nominations going to state ACSA by next week. She will communicate with the charter presidents on how best to communicate nominees to their districts. The board recommends reducing the cost for the Gala 50% off for retired ACSA members. MOTION: Motion by Scott W. Lay, Nevada Charter, second by David Swart, El Dorado Charter. Motion approved 7.5 Region 2 Ambassadors Frank Chapman reported that as of this date we have contacted 104 new members for the 2016-2017 school year in Region 2. They continue to have ambassadors covering all areas of our region. Our ambassadors include Rick Light, Judy Rossi, David Davini, Joyce Boesch, Ron Feist, and myself, Frank Chapman, Lead Ambassador. 7.6 Council/Committee Vacancies All positions have been filled for this year. Council/Committee vacancies coming in July 2017 are: Retirement Committee Curriculum, Instruction & Accountability Council Elementary Education Council Human Resources Council Student Services & Special Education Council (complete current term ending 2018) ACSA/CAPEA 7.7 Member Services Dave Scroggins reported on the number of new members and he asked attendees to encourage non-member administrators in their districts to join ACSA. Right now it is 24 cents a day until June 30. Darrien shared the value of encouraging Tier 1 and 2 administrators to join as student members. 7.8 Women s Leadership Network Darrien reported that the keynote speaker will be Delaine Easton. Regions 2, 3, 4 will co-host. Each region will nominate a person to be recognized. 8.0 Discussion Items/Reports 8.1 Save the Date Region 2 Leadership 7Conference Denny and Sean reviewed the importance of the Leadership Conference. Newly elected officers should attend and the region covers their expenses, council/committee reps also attend. The event begins Wednesday evening with networking activities. Watch for registration materials the first week of April. 8.2 North State Spring Conference Judy reported that this year s conference has great keynotes and a new format. Discovery Education will host Hall Davidson as a keynote followed by lunch and sessions of hands-on of their January 20, 2017 Region 2 Leadership Assembly Meeting Summary Page 5
newest classroom products. This will be followed by the Tech Slam (previously held Saturday afternoon), followed by a Career Pathways session. Wes Smith will be keynote for the Friday evening conference event. Registration packets were mailed out this week. 8.3 Council/Committee Representatives (as time allows) Ron Thomas reported on the Co-Administrators Committee. They have produced 3 workshops. The next one will be January 28 in Sacramento. He encourages site administrators to invite their co-administrators to engage in PD. He invites any interested co-administrator to contact him for more information and check their Region 2 Update. Legislative Policy Committee Stan Parker reported they will hold their first meeting this spring and he will share a report with region members. Business Services Sid Albaugh reported that challenges continue to be increased pension costs and compensation for employees. Their committee are addressing ways to lessen impact on district budgets. Student Services & Special Education Council Christine reported this is an active and exciting council to work with. They have several projects ongoing to assist administrators. 9.0 Adjourn Meeting adjourned at 4:24 January 20, 2017 Region 2 Leadership Assembly Meeting Summary Page 6