ELK COUNTY BOARD OF COMMISSIONERS APPROVED MINUTES January 30, 2017 10:30 a.m. FENCE VIEWING: Road 32 & Grain, Sec 34, Twp 30, Range 13 Regularly Scheduled Meeting 1:10 p.m. - Call to Order Minutes Approval January 9, 2017 Regular Meeting January 23, 2017 Special Meeting Minutes 1:15 p.m. Public Forum 1:25 p.m. Department Reports (Department Head meetings: 8 AM; Thursdays when requested by Dept. Heads) Old Business: Rural Fire - tower on Jim Perkins land Rural fire dispatch and communications Phone System Contract New Business 2:00 p.m. Shari Kaminska 4 County Mental Health Discussion 2:15 p.m. New Employee Drug Screenings 2:30 p.m. Kristen Hutchison Courthouse Security 2:45 p.m. Annex Building 3:00 p.m. -- Road Supervisor Position 3:15 p.m. Commissioner Meeting Date Change 3:30 p.m. Executive Session Computer Security 3:45 p.m. Policy Handbook 4:00 p.m. Executive Session Abatements: PP2017-03, PP2017-04, RE2017-01, RE2017-02 Presentation of Claims Other Adjournment Future Events: Commissioners Present: Shari Kaminska, District I Alan Coble, District II David Evans, Chairman County Clerk: Kerry E. Harrod County Counselor: Paul Dean
Others: Byrdee Miller, Emg Prep L.W. Ross Ken Mitchell, EMS Barbara Clubine Don Sanders, Road Dept. Joe Love, Maintenance Teresa Wells, Appraiser Dept. Kristen Hutchinson, District Court Kim Dupuis, EMS Stephanie Ollenborger, Reg of Deeds Darin Ashenfelter Phil Jarred, Auditor Doug Ritz, Rural Fire William Bischof, Recycling John Walker, Sheriff Dept. Kandy Dowell, Health Dept. Fran Wray, IT Dept. Call to Order: Chairman David Evans called the meeting to order at 1:00 p.m. in the Commission Room of the Courthouse. Commissioner Kaminska, Coble, and Evans were present, as well as, County Clerk Kerry Harrod and County Counselor Paul Dean. Minutes Approval Commissioner Kaminska moved to approve the regular meeting minutes of January 9, 2017 and Special meeting minutes of January 23, 2017. Commissioner Coble seconded the motion. Motion carried 3-0. Agenda Adjustment Commissioner Kaminska moved and Commissioner Coble seconded the motion to add the auditor and the fence viewing to the January 30, 2017 agenda. Motion carried 3-0. Public Forum Marty Coffman voiced his opinion of Road 22 between Hawk and Junebug. The commission said that they would look into the condition of the road. Commissioner Kaminska was glad to hear Commissioner Evans and Commissioner Coble attended the new commissioners training. Auditor Auditor Phil Jarred informed the commission he had finished the 2015 audit and explained his findings. Commissioner Kaminska moved and Commissioner Coble seconded the motion to accept the audit report. Motion carried 3-0. Commissioner Kaminska moved and Commissioner Coble seconded the motion to engage Jarred Gilmore Phillips to prepare our 2018 budget at a cost not to exceed $1,300 plus expenses for the budget. Motion carried 3-0. Commissioner Kaminska moved and Commissioner Evans seconded the motion to engage Jarred Gilmore Phillips to conduct our 2016 audit at a cost of $15,045. Motion carried 3-0. Ashenfelter/Murabito Fence Viewing Regarding a fence dispute in NE/4 of Section 34, Township 30, Range 13, Commissioner Kaminska moved and Commissioner Coble seconded the motion that the top wire is not in compliance with the fencing statute and the water gap is also out of compliance, and that those two items need to be addressed within 30 days which would be March 1, 2017. Motion carried 3-0. Commissioner Kaminska moved and Commissioner Coble seconded the motion that Mr.
Murabito will maintain the south half of the fence and Mr. Ashenfelter will maintain the north half of the fence. Motion carried 3-0. Four County Mental Health Commissioner Kaminska stated Four County Mental Health would like to have a satellite office in Elk County and if we were going to go ahead with the Elk County Annex Building Project they would like to have their office located there. Kaminska stated that this would be a benefit for Elk County, and Judge Kristen Hutchison and Undersheriff John Walker agreed. New Employee Drug Screening County Counselor Paul Dean stated only new hires would be screened, and this excludes elected officials. EMS No business to discuss. Appraiser Teresa Wells informed the commission that they would be advertising to fill the position. Emergency Prep. Byrdee Miller presented the new alert system paperwork to the commission for Chairman David Evans to sign. When the system is set up she will send out a test to make sure everything is in working order. Recycling Bill Bischof stated they are having trouble with their truck and he has gotten some estimates for the repair work. The commission feels they do not want to put that much money into such an old truck that keeps breaking down. They suggested Bill start looking for a newer truck under $5,000 for the recycling department. Bill will look into how much salvage price would be for the old recycling truck. Courthouse Security Judge Kristen Hutchison presented the commission with a plan that would move all of District Court to the 2 nd floor of the courthouse. This plan would be more cost effective than other plans that have been discussed. The deadline for security guidelines to be met is July 2017. There will be an anti gun policy in place for the Court and it will be enforced. The commission would like Judge Hutchison to get bids on the remodeling of the 2 nd floor as the plan shows. County Counselor Paul Dean will prepare the ad to go into the paper regarding the remodeling job after the spec sheet is prepared. Maintenance Joe Love stated the wall in the Moline Road Shop has been repaired. Register of Deeds No business to discuss.
Road Don Sanders presented bid sheets for 2 trucks for the road department. They have one truck broke down and one is still in the shop getting repaired at this time. Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve the purchase of a 2016 Ford in the amount of $32,865.12 and a 2017 Ford for the amount of $36,435.00 from Kline Motors. Motion carried 3-0. Circle C Paving will be here the 2 nd week of February to look at some roads in the county. The John Deere grader is back from getting repaired and the Caterpillar grader will be back next week sometime. Don will make out a report regarding work done by a landowner on Mule road. Rural Fire Doug Ritz said he has not received the titles on the new trucks yet. They had 24 people at the last fire meeting. Doug also stated there will be a Republican Party meeting February 1, 2017 at 6:30 p.m. in the Courthouse. Tax Sale Bids County Counselor Paul Dean said the County Clerk will be receiving closed bids for the required abstract work and they will need to be presented to the commission at the February 13, 2017 meeting. IT Dept. Fran Wray stated the new phone system should be in February 10, 2017. Fran needs to have access to all offices February 3 rd and February 10 th to install the system. Fran needs to purchase 5 new 20 inch computer monitors for the courthouse to replace old ones. Commissioners said they have no issues with these requests. Annex Building Discussion was held regarding the Annex Building. Commissioner Kaminska moved and Commissioner Coble seconded the motion to apply for the KDHE Brownfield Program on the Annex Building which is an environmental assessment at no cost to the county. Motion carried 3-0. Commissioner Kaminska moved and Commissioner Coble seconded the motion to have a special meeting February 6, 2017 at 1:00 p.m. regarding the Annex Building and other county business. Motion carried 3-0. Commissioner Kaminska moved and Commissioner Coble seconded the motion to go to break until 4:30 p.m. Motion carried 3-0. Executive Session Commissioner Kaminska moved and Commissioner Coble seconded the motion to go into executive session for 10 minutes with Fran Wray and County Counselor Paul Dean to discuss security measures. Motion carried 3-0. Back in session at 4:40 p.m. no action was taken.
Executive Session Commissioner Coble moved and Commissioner Kaminska seconded the motion to go into executive session with Don Sanders and County Counselor Paul Dean regarding non elected personnel for 13 minutes. Motion carried 3-0. Back in session at 4:55 p.m. Commissioner Kaminska moved and Commissioner Coble seconded the motion to hire Don Sanders as the road supervisor and to increase his pay from $16.86 to $20.00 an hour. Motion carried 3-0. Commissioner Meetings No action was taken. Sheriff John Walker stated the dispatchers have gone to 12 hour shifts with every other weekend off and seem to be very happy with the change. John also gave the commissioners a copy of the sheriff s proposed wage scale. Policy Handbooks Commissioner Evans would like to start reviewing the policy handbook to look for changes that might need to be made. Executive Session Commissioner Kaminska moved and Commissioner Coble seconded the motion to go into executive session with County Clerk Kerry Harrod and County Counselor Paul Dean to discuss non elected personal for 10 minutes. Motion carried 3-0. Back in session at 5:45 p.m. no action was taken. Flint Oak Deed Paul Dean will take care of getting this finished. Saltwater Lines Commissioner Kaminska asked County Counselor Paul Dean about Deanna Jones saltwater lines. Paul said he sent out a letter last week, but he would follow up on it. Warranty Deed Commissioner Kaminska moved and Commissioner Evans seconded the motion to sign the Kansas Corporation Warranty Deed for the purchase of the Howard Twilight Manor from the City of Howard for the sum of $1.00. Motion carried 3-0. Fall River Management Company Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve the liquor license for Fall River Management Company also known as Flint Oak. Motion carried 3-0.
Elk County Expense Report Commissioner Kaminska moved and Commissioner Evans seconded the motion to approve the new county expense report. Motion carried 3-0. Warrants Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve the county warrants in the amount of $62,886.65. Motion carried 3-0. Payroll Commissioner Kaminska moved and Commissioner Evans seconded the motion to approve the county payroll in the amount of $188,231.71. Motion carried 3-0. Abatements Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve abatements PP2017-3, PP2017-4, RE2017-01, RE17-02. Motion carried 3-0. Adjournment Commissioner Kaminska moved and Commissioner Coble seconded the motion to adjourn at 6:05 p.m. Motion carried 3-0. ATTEST: Kerry E. Harrod, County Clerk Shari Kaminska, District I Alan Coble, District II David Evans, Chairman