City of Derby Board of Apportionment & Taxation Minutes Monday 20 June 2011 Aldermanic Chambers PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 p.m., all rose and pledged allegiance. ROLL CALL Present: David Anroman, James Butler, Anita Dugatto, Judy Szewczyk, Nelson Cummings, Carolyn Duhaime, Carlo Malerba, Jeremy Butler and Mark Nichols. Also Present: City Treasurer - Keith McLiverty, Finance Director - Henry Domurad and Dr. Stephen Tracy - Superintendent of Schools. ADDITIONS, DELETIONS & CORRECTIONS TO THE AGENDA There are no changes. PUBLIC PORTION No one from the public spoke. Public portion closed. APPROVE 10-MAY 2011 PRELIMINARY BUDGET VOTE MINUTES A MOTION to approve by Ms. Duhaime with a second by Mr. Bell, all in favor, motion APPROVE 16-MAY 2011 MONTHLY MINUTES A MOTION to approve by Mr. Butler with a second by Mr. Cummings, all in favor, motion APPROVE 16-MAY 2011 PRELIMINARY BUDGET VOTE MINUTES A MOTION to approve by Mr. Malerba with a second by Mr. Cummings, all in favor, motion APPROVE 23-MAY 2011 PUBLIC HEARING MINUTES A MOTION to approve by Ms. Duhaime with a second by Mr. Butler, all in favor, motion APPROVE 24-MAY 2011 FINAL BUDGET VOTE MINUTES A MOTION to approve by Mr. Cummings with a second by Mr. Malerba, all in favor, motion TREASURER S REPORT Mr. McLiverty addressed the board. The notes for the Middle School were sold and the interest rate was.45% for a savings of $120,000.00. The savings will be realized in 2012-2013. Year end revenue is being aggressively pursued including Derby Housing Authority and Minerva Street Senior Housing. The fiscal year should end in a positive situation. The fund balance should be up to 6%. City of Derby 1
Next year projections are still being held tight. The State Department of Education sent an email to Dr. Stephen Tracy stating if the state unions do not agree to concessions, the educational cost sharing and other educational revenues which are in place for next year will be up for reduction. Board of Education Excess Cost Grant Funding Drop Down Increase 6000-640-6410 Special Education Excess Cost Grant $82,045.00 Increase 9100-480-0483 Special Education Excess Cost $82,045.00 Dr. Tracy stated there have been changes to some of the residencies which will reduce the amount. Dr. Tracy would like to revisit this in July. A MOTION to table until next month by Mr. Nichols with a second by Mr. Butler, all in favor, motion REVENUE POST ADDITIONAL REVENUE RECEIVED BY TOWN CLERK Increase 6000-680-6807 Town Clerk Receivables $26,215.00 Increase 8400-390-0390 Working Balance $26,215.00 A MOTION to approve by Ms. Duhaime with a second by Mr. Anroman, all in favor, motion CITY WIDE FUEL FUND SHORTFALL IN CITY WIDE FUEL ACCOUNT Move $27,039.77 from 8400-390-0390 Working Balance to 8300-370-0370 Gasoline City Appropriation A MOTION to approve by Mr. Butler with a second by Mr. Nichols, all in favor, motion SANITATION / HIGHWAY FUND SHORTFALL IN LINE ITEM Move $15,000.00 from 4300-270-0270 Scrap Removal to 8400-390-0390 Working Balance Move $10,000.00 from 8400-390-0390 Working Balance to 4100-380-0387 Care of Trees / Planting Fund Liability for Main Street Demolition Move up to $5,000.00 from 8400-390-0390 Working Balance to 8200-440-0448 Main Street Building Demolition A MOTION to approve by Ms. Duhaime with a second by Mr. Anroman, all in favor, motion FIRE MARSHAL S OFFICE Move $160.00 from 3400-110-0111 Deputy Marshals to 3400-110-0112 Inspectors Move $80.00 from 3400-110-0111 Deputy Marshals to 3400-110-0114 Fire Safety Code Inspector Move $550.00 from 3400-110-0111 Deputy Marshals to 3400-390-0390 Supplies / Equipment Move $600.00 from 3400-110-0111 Deputy Marshals to 3400-280-0284 Education A MOTION to approve by Mr. Nichols with a second by Mr. Malerba, all in favor, motion ASSESSOR FUND SHORTFALL IN ASSISTANT WAGES Move $2,874 from 2900-110-0110 Assessor Wages to 2900-110-0111 Secretary / Assistant Wages A MOTION to approve by Ms. Duhaime with a second by Mr. Malerba, all in favor, motion TREASURER S OFFICE -- TRANSFER MONEY FOR TAX REFUNDS Increase 6000-660-6630 Tax Refunds $127.50 Increase 2100-480-0484 Tax Refunds $127.50 A MOTION to approve by Mr. Cummings with a second by Mr. Butler, all in favor, motion City of Derby 2
EMPLOYEE BENEFITS INCREASE BASED ON EXPERIENCE Move $1,000.00 from 2400-270-0270 Health Insurance City Appropriation to 2400-270-0278 Medical Benefit Reserve A MOTION to approve by Mr. Nichols with a second by Ms. Duhaime, all in favor, motion FINANCE FUND SHORTFALL IN ACCOUNT Move $12.00 from 2500-270-0273 Fax Machine Lease to 2500-270-0270 Mail Machine Lease A MOTION to approve by Mr. Bell with a second by Mr. Malerba, all in favor, motion Police Transfers Transfer $7,010.90 from 3100-110-0007 Patrolman Wages to 3100-120-0120 Overtime, Transfer $550.00 from 3100-140-0140 Longevity Transfer $510.00 from 3100-280-0282 Exams Transfer $592.20 from 3100-280-0283 Police Training & Development Transfer $128.88 from 3100-350-0350 Uniforms Transfer $73.61 from 3100-460-0464 Computer Maintenance $1,854.68 to 3100-330-0331 Police Vehicle Maintenance A MOTION to approve by Mr. Malerba with a second by Mr. Cummings, all in favor, motion FIRE HYDRANTS FUND SHORTFALL IN FIRE HYDRANT ACCOUNT Move $3,434.84 from 8400-390-0390 Working Balance to 3600-230-0230 Fire hydrant Service A MOTION to approve by Mr. Cummings with a second by Ms. Duhaime, all in favor, motion FIRE DEPARTMENT Transfer From Name Amount Transfer To Name Amount 3200-330-0330 Tires $1,274.50 3200-330-0334 Equipment Maint $1,274.50 3200-460-4660 Fire Police $380.00 3200-330-0334 Radio Maint $380.00 3200-460-0460 New Equipment $329.97 3200-330-0334 Radio Maint $329.97 3200-390-0390 SCUBA $390.00 3200-330-0334 Radio Maint $390.00 3200-230-0231 Yankee Gas $64.00 3200-230-0233 Comcast $64.00 3200-230-0231 Yankee Gas $300.00 3200-230-0232 Water Co $300.00 3200-330-0332 Building Maint $74.00 3200-330-0333 Fire Alarm Maint $74.00 3200-330-0332 Building Maint $383.00 3200-330-0331 Extinguishers $383.00 A MOTION to approve by Mr. Butler with a second by Mr. Anroman, all in favor, motion CIVIL DEFENSE Move $366.44 from 3300-480-0480 Building Maintenance to 3300-480-0483 Uniforms A MOTION to approve by Mr. Cummings with a second by Ms. Duhaime, all in favor, motion A MOTION to reopen "Additions, Deletions & Corrections by Mr. Nichols, second by Mr. Cummings, all in favor, motion A MOTION to allow a second transfer by Mr. Nichols, second by Mr. Cummings, all in favor, motion City of Derby 3
A MOTION to transfer $100.00 from 3300-210-0210 telephones to 3300-220-0220 Data Services by Mr. Malerba, second by Mr. Butler, all in favor, Mr. Cummings is opposed, motion Discussion and possible action on changing the department name to Emergency Management A MOTION to table by Mr. Malerba with a second by Mr. Anroman, all in favor, motion PARKS, RECREATION, COMMUNITY CENTER Move $3,300.00 from 5100-390-0001 Derby Colt Baseball to 5100-330-0330 Equipment Maintenance A MOTION to approve by Mr. Malerba with a second by Mr. Anroman, all in favor, motion SENIOR CENTER FUND SHORTFALL IN WAGE LINE ITEM Move $400.00 from 6800-110-0117 Custodian Wages to 6800-110-0112 Membership Coordinator A MOTION to approve by Ms. Duhaime with a second by Mr. Cummings, all in favor, motion CITY HALL MAINTENANCE FUND REPAIRS TO HVAC SYSTEMS Move $2,500.00 from 8100-230-0233 Gas/Oil New City Hall to 8100-340-0340 New City Hall Repairs FUND SHORTFALL IN RECORDING SECRETARIES EXPENSES Move $1,000.00 for 8100-110-0112 Employee Committee Secretary to 8100-160-0161 Commission / Committee Secretary FUND BOILER / WATER HEATER INSPECTION INVOICE Move $400.00 from 8100-230-0233 Gas/Oil New City Hall to 8100-340-0340 New City Hall Repairs FUND SHORTFALL IN NOTICES & PUBLICATIONS LINE ITEM Move $600.00 from 8100-230-0233 Gas/Oil New City Hall to 8100-270-0277 Notices & Publications FUND SHORTFALL IN JANITOR WAGE LINE ITEM Move $1.92 from 8100-230-0233 Gas/Oil New City Hall to 8100-110-0110 Janitor Wages A MOTION to approve all of the City Hall Maintenance transfers by Mr. Cummings with a second by Mr. Malerba, all in favor, motion CITY WIDE AGENCIES FUND SHORTFALL IN WPCA BILLS FOR CITY OWNED BUILDINGS Move up to $9,887.22 from 8400-390-0390 Working Balance to 8200-390-0003 City WPCA Bills A MOTION to table by Mr. Cummings with a second by Mr. Malerba, all in favor, motion CITY ENGINEER FUND SHORTFALL IN ACCOUNT Increase 6000-660-6615 Planning, Zoning, Wetland $3,300.00 Increase 8600-150-0151 City Engineer Services $3,300.00 Move $12,700.00 from 8400-390-0390 Working Balance to 8600-150-0151 City Engineer Services A MOTION by Mr. Malerba with a second by Mr. Anroman to approve, Ms. Szewczyk would like the motion withdrawn until such time as someone from the department can come before the tax board. Mr. Malerba and Mr. Anroman withdraw their motion. City of Derby 4
A MOTION by Mr. Malerba to table pending an explanation of expenses owed by the P&Z Chair with a second by Ms. Duhaime, all in favor, motion YOUTH SERVICES INCREASE ACCOUNTS BASED ON GRANT RECEIVED Increase 6000-230-0232 Youth Service Programs $1,500.00 Increase 9200-460-0468 Youth Service Programs $1,500.00 Motion to allow Finance Office to post pending grant checks to appropriate revenue and expense lines so that fiscal 2010-2011 invoices can be paid in June 2011. A MOTION to approve by Mr. Cummings with a second by Mr. Malerba, all in favor, motion A MOTION by Mr. Cummings with a second by Mr. Nichols to allow the Finance Office to post pending grant checks to appropriate revenue and expense lines so that fiscal 2010-2011 invoices can be paid in June 2011, all in favor, motion ADJOURN A MOTION to adjourn at 8:21 p.m. by Mr. Nichols with a second by Ms. Duhaime, all in favor, motion Respectfully Submitted, Denise Cesaroni Recording Secretary *******These minutes are subject to the approval by the Board of Apportionment & Taxation at their next regular meeting. City of Derby 5