Holton USD #336 Board of Education --First Regular Meeting March 10, 2003, 7:00 p.m. MEMBERS PRESENT: Tom Davies, Barbara Collins, Keith Eubanks (7:25), Roger Heckerson, Deb Knouft, Marilyn Miles, Brent Nelson. MEMBERS ABSENT: OTHERS PRESENT: Brad Rahe, Jo Krogman, Alan Beam, Rich Bechard, Jay D. Nelson, Elaine Nielson, Susan Sipe, Mark B. Wilson, Mark C. Wilson, Scott Allen, Dennis Ashcraft, Donna Ashcraft, Trevor Ashcraft, Samantha Eubanks, Susie Fields, Mike Ford, Orin Marshall, David Powls, Bruce Rinkes, Tom Sextro, Chuck Smith, Brad Weilert. President Davies called the meeting to order at 7:00 p.m. A motion was made by Member Heckerson and seconded by Member Miles to approve the amended agenda of the March 10, 2003, first regular board meeting. Motion carried, 6-0. A motion was made by Member Collins and seconded by Member Heckerson to approve the minutes of the February 10, 2003, regular board meeting. Motion carried, 6-0. Member Collins to approve the warrant numbers 31753 through 31959 and the March payroll not to exceed $739,075.73. Motion carried, 6-0. COMMUNICATIONS: Brad Weilert and students (Trevor Ashcraft, Samantha Eubanks, and Susie Fields) reported on Regional Science Fair in which they had participated. All felt it was a good experience and would do again. Congratulations expressed from the board for efforts of teacher and students and for awards and achievements received. 1
OLD BUSINESS: Supt. Rahe reported on vehicle bids received and requested board approval on low bids. He noted three bids had been received. Two bids included bids for used vehicles. Supt. Rahe noted that the district puts nearly 20,000 miles per year on each vehicle and he felt that a used vehicle would not provide enough service to compensate for difference in the cost. A motion was made by Member Collins and seconded by Member Miles to approve purchase of mini-van from low bidder, Clark Chevrolet, in the amount of $16,683 with trade-in and large passenger van from low bidder, Foster Ford, in the amount of $15,050 with tradein. Motion carried, 6-0. Supt. Rahe requested board approval for calendar for school year 2003-04. He noted that the staff was pleased with the outcome and the process. A motion was made by Member Heckerson and seconded by Member Miles to approve the 2003-04 USD 336 school calendar as presented. Motion carried, 6-0. NEW BUSINESS: Supt. Rahe and Chuck Smith, architect from HTK, reported on upcoming bond issue process including site council meetings and report on community dialogues. Supt. Rahe reviewed the Resolution for Destruction of Records and requested board approval. It was noted all documents to be destroyed were beyond required record keeping time. A motion was made by Member Collins and seconded by Member Nelson to approve Resolution for Destruction of Records as presented. Motion carried, 6-0. 2
Supt. Rahe and administration recommended Marty Williams for Title I position for school year 2003-04 and requested board approval. Member Miles to approve Marty Williams for Title I position for school year 2003-04. Motion carried, 6-0. Supt. Rahe reported on used bus bids. He noted that only one bid had been received and requested board approval. A motion was made by Member Heckerson and seconded by Member Nelson to approve bid from EUM Church for used 1991 bus in the amount of $3,751. Motion carried, 6-0. Keith Eubanks arrived at 7:25 p.m. Mike Ford presented a request to the board for commitment to support purchase of a new telescope at the Elk Creek Observatory. He noted that the Prairie Band of Potawatomi had stated they would offer support and that the students were holding fund raising projects and had committed to raising $3,000-$5,000 toward the purchase. He further stated that the new telescope would integrate with current software. A motion was made by Member Miles and seconded by Member Heckerson to approve commitment of up to $5,000 towards purchase of telescope. Motion carried, 7-0. Supt. Rahe requested board approval for maintenance repair of the East side of HHS gym bleacher supports as recommended from DJ West at a cost of $6,600. Monies to come from Capital Outlay. Board recommended ascertaining costs for repair of both sides now versus later. A motion was made by Member Eubanks and seconded by Member Miles to approve bleacher support repairs as presented for the East side at a cost of $6,600. Motion carried, 7-0. 3
REPORTS: ADMINISTRATIVE: Mark C. Wilson -- Expressed thanks to Holton NEA and Lana Klinginsmith for "Read Across America" activity. Staff ready for P/T conferences beginning this Thursday at 7:00 a.m. Elaine Nielson -- Reviewed handout detailing Building Report card; In- Service on Wednesday will be regarding Guided Reading program; staff ready for P/T conferences on Thursday and Friday; Site council meeting tomorrow at 4:30, begin with tour of building. Expressed congratulations to the staff for achieving Standard of Excellence in writing, also noted increased 10% in Math over last year. Jay D. Nelson -- Reviewed Building Report card results. Vocal music program tonight. At the program the instructor noted that 17 students from the middle school had participated at Washburn University Solo contest and none scored below a 2 and two scored 1. Expressed congratulations to Brad Weilert and students for participation in Regional Science Fair. League Scholars Bowl tomorrow; middle school will be hosting Scholars Bowl on March 18 at 4:00. Alan Beam -- Staff preparing for P/T conferences; School Play will be March 21 and 22; Science Fair will be April 4; League Music will be March 11 at 3:00; high school Site Council meeting will be a week from tomorrow at 7:00; beginning State Assessments a week from today will begin with Science and Reading and then Math and Social Studies; FFA will host event on April 9. Staff working on curriculum additions and changes as regards flex blocks for Junior and Senior students in good standing, Industrial Technology Hands On projects; working with Allen County Community College on offerings; school to work program; expressed thanks to Jackson County Communities That Care Coalition for providing funding for today's speaker. Rich Bechard -- Winter sports over; expressed thanks to all volunteers efforts, able to decrease extra duty pay over last year with their help. Spring sports practice started today. 4
Tom Sextro -- Reviewed handout for grant received on behalf of partnership between Central School and Atchison School. Central School will receive approximately $75,000 worth of equipment and funds for salaries for staff, the goal is to improve Science test scores. Reported on MACE conference held this past week, 5 staff members presented at conference, positive experience. Next conference will be in Olathe this summer. Supt. Rahe -- Reminder of Joint meeting at KAW Tech on Wednesday, April 23 at 6:00, need to know members interested by April 18 to register. Construction of storage facility at the bus barn approximate cost $2300; expressed appreciation for staff efforts of construction of computer tables at Central; received positive comments and compliments on new sound system in the gym, expressed thanks to board for support. BOARD MEMBER REPORTS: Member Eubanks -- Expressed thanks to Brad Weilert for challenging students and for time spent. Member Heckerson -- Expressed thanks and congratulations to Jay D, Brad and Elaine. President Davies -- Expressed thanks to Winter coaching staff for efforts and time. Congratulations to students and staff for success at both the high school and middle school. Attended Sub-state game, nice job by administrators and staff. Congratulations to all involved with the grant. President Davies recessed the meeting at 8:40 p. m. for short break. President Davies reconvened the meeting at 8:45 p.m. A motion was made by Member Eubanks and seconded by Member Nelson that Holton USD #336 recess to executive session at 8:45 p.m. for 20 minutes returning to regular session at 9:05 p.m. for the purpose of discussing: 5
a. Matters pertaining to non-elected personnel in order to protect the privacy interests of the individuals. Motion carried, 7-0. Supt. Rahe and Tom Sextro, remained in executive session with the board. Tom Sextro left executive session at 8:55; Alan Beam entered executive session at 8:55 p.m. Returned to regular session at 9:05 p.m. Member Eubanks that Holton USD #336 recess to executive session at 9:05 p.m. for 45 minutes returning to regular session at 9:50 p.m. for the purpose of discussing: a. Matters pertaining to non-elected personnel in order to protect the privacy interests of the individuals. Motion carried, 7-0. Supt. Rahe and Alan Beam, remained in executive session with the board. Alan Beam and Supt. Rahe left executive session at 9:20 p.m. Supt. Rahe entered executive session at 9:25 p.m. Returned to regular session at 9:50 p.m. Member Collins that Holton USD #336 recess to executive session at 9:50 p.m. for 10 minutes returning to regular session at 10:00 p.m. for the purpose of discussing: a. Matters pertaining to non-elected personnel in order to protect the privacy interests of the individuals and negotiations. Motion carried, 7-0. Supt. Rahe, remained in executive session with the board. Returned to regular session at 10:00 p.m. Member Nelson to extend regular session for 10 minutes. Motion carried, 7-0. Member Eubanks that Holton USD #336 recess to executive session 6
at 10:00 p.m. for 10 minutes returning to regular session at 10:10 p.m. for the purpose of discussing: a. Matters pertaining to non-elected personnel in order to protect the privacy interests of the individuals and negotiations. Motion carried, 7-0. Supt. Rahe, remained in executive session with the board. Returned to regular session at 10:10 p.m. No further action taken. Meeting adjourned at 10:10 p.m. Juanita (Jo) Krogman Clerk, Board of Education, Holton USD #336 7