Page 1 of 6 UNIVERSITY OF MIAMI FACULTY SENATE The John Knoblock Faculty Senate Office Ashe Administration Building, #325 1252 Memorial Drive Coral Gables, FL 33146 facsen@miami.edu web site: www.miami.edu/fs P: 305-284-3721 F: 305-284-5515 March 30, 2016 Proposed Faculty Senate Minutes The meeting, held in the Faculty Club of the Whitten University Center, Gables Campus, opened at 3:35 at p.m. CHAIR S REMARKS The Chair explained that at the February meeting, there was a proposal to provisionally approve two proposals pending receipt of letters that the School Council had voted on the Frost School of Music proposals to deactivate the Master of Music degree in Collaborative Piano and the Doctor of Musical Arts degree in Collaborative Piano. A memo was received which stated that the School Council had approved both. Therefore 2 pieces of legislation were created and forwarded to the President for his approval. The President hosted a Retreat on Friday, March 18, which included Sr. Leadership, faculty and other administrators. Both Enrique Ginzburg and the Senate Chair attended. The goal of the Retreat was to draft plans to implement a roadmap for moving UM into a new century. The Chair explained that he is very excited to be a part of this initiative. The Provost has met with members of the Women and Minorities Committee, and although the administration is supportive of the Parental Leave amendments to the policy, a finalized proposal is not expected to be ready until before early fall, as finalizing the amendments requires a significant amount of consulting and coordination with a similar policy that is being drafted for staff. Therefore, the Senate s motion at the February meeting to have this completed by the end of the academic year, will need to be amended to extend the time for the policy to be completed by early fall. A motion was made, seconded, and approved unanimously to postpone the request that the proposal be finalized until fall. The Women and Minorities Committee had asked that a representative from their committee be added to the administration s Employee Benefit Advisory Council. In lieu of adding another member, Joe Natoli offered to allow that a representative from the committee be present during relevant Council discussion. The Chair reminded members to mark their calendars for Monday, April 11 at 5 p.m., for the Annual Awards Ceremony, which will be held in the Storer Auditorium, School of Business Administration. The awardees were voted on by the Faculty Senate, and as such, members should be in attendance to show their support for our exceptional faculty members.
Page 2 of 6 Additionally, the Chair asked members to mark their calendars for Wednesday, April 20, directly following the Senate meeting, for cocktails and dinner co-hosted by the Chair of the Board of Trustees, Stuart Miller and fellow Board member, Laurie Silvers, at the Rusty Pelican on Key Biscayne. He noted that this year, attendees will need to make their own arrangements for transportation. PROVOST S REMARKS The Provost announced that the tenure and promotion process has been completed. He noted that most of the cases were positive. However, there was concern that the negative recommendations should be communicated early to the specified faculty members, so this has been done. Additionally, he thanked the faculty members who served on the APB for their participation in this crucial process. This year s faculty meetings to discuss the deans reviews have also been completed with the scheduling of the meetings, and the Provost has gotten feedback from faculty members. The Provost explained that he invited some school faculty members to meet with him one-on-one if they requested, and he expects to communicate the final decisions on retention to the faculty later this month. The Provost noted that the purpose of the President s Retreat was to charge planning groups with planning the steps needed to accomplish the eight initiatives outlined in the President s inauguration address. He also pointed out that SACSA accreditation takes place every 10 years, and is scheduled to take place in two years. The Provost reminded members that Isaac Prilleltensky is forming a team, which includes the Senate Chair, to continue to work on the Culture Sharing Initiative. He stated that he would appreciate input from the Senate members. INTRODUCTION OF THE NEWLY APPOINTED DEAN OF THE GRADUATE SCHOOL, GUILLERMO PRADO The Provost introduced Dean Prado, noting that he was educated and has worked at the University of Miami. The Dean specified that his goal is to make The Graduate School the preeminent graduate school for education. In his efforts to achieve that goal, he has conducted his own Listening Exercise, similar to what was done by President Frenk. The Dean entertained questions from the floor. STUDENT GOVERNMENT REPRESENTATIVES REMARKS There were no remarks. # APPROVAL OF MINUTES OF FEBRUARY 24, 2016 A motion was made to amend the minutes to include the following: WOMEN AND MINORITIES COMMITTEE PROPOSAL FOR AN AMENDMENT TO THE FACULTY MANUAL SECTION FOR PARENTAL LEAVE AND WORKLOAD RELIEF Paragraph 2,...The Provost explained that a proposal is currently being considered for staff, but that there is difficulty in determining the potential cost of this benefit for faculty. He suggested that the administration work with the Faculty Senate to get a sense of the goals and then work
Page 3 of 6 together to determine how to achieve those goals. He stated that UMMG will need to be part of the discussion, since UMMG has many different benefits from other faculty. A motion was made, seconded, and the minutes were approved unanimously as amended. # APPROVAL OF TODAY S AGENDA The Chair noted that an item was added to the last of the other business items for information only titled, Multi-factor Authentication. A motion was made, seconded, and the agenda was approved unanimously as amended. OTHER ANNOUNCEMENTS There were no other announcements. General Matters # UNANIMOUS CONSENT AGENDA The following four motions came forward with the recommendation of the General Welfare Committee. 1) Abess Center s proposal to revise Charter 2) Miller School of Medicine s proposal to change the name of the University of Miami Miller School of Medicine AIDS Institute TO the University of Miami Miller School of Medicine Institute of AIDS and Emerging Infectious Diseases 3) School of Communication s proposal for a Minor in Hispanic Media 4) Recommendation on whether or not to continue the Faculty Senate s review of Certificate programs for undergraduate students when giving University credit and the majority of the credits are taken through distance learning, reference Legislation #2013-26(B). There were no objections from the General Welfare Committee to the recommendations for these proposals. There were no objections to the approval of these items. # PROPOSAL TO AMEND THE FACULTY MANUAL POLICY ON INVENTIONS, INTELLECTUAL PROPERTY AND TECHNOLOGY TRANSFER [to be included in the Faculty Handbook portion of the Faculty Manual] The Senate Chair explained that the current policy was in desperate need of updating, and approving the amended policy was of utmost urgency. He outlined the steps that the committee has taken to consult widely with various groups and individuals across campus and with legal counsel. Dr. Norma Kenyon stated that the current policy has not changed significantly since the 1960 s. She then outlined the highlights of the proposal. She pointed out that the proposed policy is being amended in order to bring the university in line with other similar institutions.
Page 4 of 6 The proposal has the unanimous recommendation of the General Welfare Committee. The Presenter entertained questions from the floor. A motion was made, seconded, and the proposal was approved unanimously. The Provost noted his appreciation to the Senate for their approval, and explained that Dr. Kenyon has been working on this policy for four years. There was a round of applause as expressed appreciation for her efforts. PROVOST S REVIEW AND RECOMMENDATION FOR CENTERS AND INSTITUTES The Provost reminded members that annually, he gives his recommendation for Centers and Institutes at the University based on a schedule to review them every five years. There are two types of Centers and Institutes at the University University-wide, and School or College-based Centers and Institutes. His review includes both types. He reported that the following School-based Centers and Institutes are active and recommended their continuance: School of Business Administration: The Johnson A. Edosomwan Leadership Institute. School of Law: International Arbitration Institute; Center for Ethics and Public Service. Miller School of Medicine: Sylvester Comprehensive Cancer Center; Bascom Palmer Eye Institute; Mailman Center for Child Development; Debbie Institute; William Lehman Injury Research Center; J. Weiss Center for Social, Medical and Health Inequalities. Rosenstiel School of Marine and Atmospheric Sciences: Cooperative Institute for Marine and Atmospheric Science in Principle. The following School-based Centers and Institutes are inactive and the Provost recommended their disestablishment: College of Engineering: International Fibrous Concrete Institute. Miller School of Medicine: Institute for Cell Analysis. Rosenstiel School of Marine and Atmospheric Sciences: NIEHS Marine and Freshwater Biomedical Science Center. He reported that the University-wide Wallace H. Coulter Center for Research was active and recommended its continuance. A motion was made, seconded, and the recommendations were approved unanimously. # BUDGET AND COMPENSATION COMMITTEE FACULTY SALARIES REPORT Professor Richard Williamson, chair of the committee, reviewed the salary data noting that the committee looked at all AAU institutions with three-year bands, full professor, associate professor and assistant professor. Medical faculty are not included in this type of salary
Page 5 of 6 comparison. There was comparison of UM to private, where UM falls below the norm, public institutions, where UM is above and both private and public institutions, where the salary gap narrows for full professors. Similarly for associate professors, the gap narrows, but the gap gets larger for assistant professors. He noted that although salary inversion (whereby faculty who have been here for more than five years is compared to faculty who have been here for less than five years) has improved for full professors in 2015, it has fared less well for associate professors. He discussed the difficulty of trying to compare the cost of living since that can vary depending on which area of a city one looks at, and the difficulty in locating and comparing fringe benefits. There was discussion that there may be benefit in comparing the salaries of Medical faculty members, and working with the Medical Council to try to procure that information. The presenter thanked the Senate Office staff for their efforts in compiling the data. There was a round of applause to thank the committee chair for his work and the work of the committee. The General Welfare Committee unanimously recommends the acceptance of this report. A motion was made, seconded, and the report was unanimously accepted. # PRESENTATION ON UPCOMING PLANS FOR PARKING ON GABLES CAMPUS The Provost introduced Parking Director Richard Sobaram and explained that regulations from the City of Coral Gables mandated a cap on construction whereby UM must stay within. The Lennar Center currently under construction will have implications for parking. Coral Gables applied strict restrictions on the parking for this new building. Based on these upcoming changes, some changes to current parking arrangements are to be made. There are efforts being made to consider ways to decrease the demand for parking, as well as ways to repurpose existing parking areas. There was much discussion and questions from the floor. SELECTION OF NOMINATING COMMITTEE FOR NEXT YEAR S SLATE OF OFFICERS The Senate Chair explained that he plans to run for Chair again, therefore he recommended that the Senate elect the members of the Nominating Committee. The First Vice Chair stated that she intends to run again, the Second Vice Chair noted that he had not yet decided. The floor was opened for nominations. A motion was made, seconded and the following members were elected to the Nominating Committee: Ava Brillat R. Stephen Cantrell Enrique Ginzburg Mahendra Kumar
Page 6 of 6 Glen Wiley # PRESENTATION ON ACTIVE SHOOTINGS Director of Emergency Preparedness Scott Burnotes explained that much had been learned since the Virginia Tech shootings. He outlined the key findings and implications of being prepared for this type of catastrophe. He noted that training began at UM in 2013, and continues to be offered. Information cards were distributed and he encouraged members to help to spread the word that one-hour training sessions can be offered to interested faculty and staff at UM. His presentation was followed by a round of applause. # MULTI-FACTOR AUTHENTICATION Associate VP and CISO Tim Ramsay and Security Engineer Krista Theodore outlined steps that individuals can take to protect themselves from cyber theft and supplied the staggering numbers to show how often UM colleagues have had their credentials stolen. Passwords no longer offer substantial protection against theft, but multi-factor authentication is now becoming the norm, and is consistent with what our peers are doing. The plans are for a soft launch next week so the UM community can try it. The presenters entertained questions from the floor. OTHER BUSINESS The Chair reminded members to plan on attending the Faculty Senate Awards Ceremony on Monday, April 11 at 5 p.m. in the Storer Auditorium; and dinner and cocktails cohosted by Board of Trustees Chair Stuart Miller and Board of Trustees member Laurie Silvers directly following the Senate meeting on Wednesday, April 20. ADJOURNMENT The meeting adjourned at 6:00 p.m. Respectfully submitted, Robyn Hardeman Secretary of the Faculty Senate Elected Senate officers: Tomás Salerno, Chair, present Linda Neider, First Vice Chair, present Sam Terilli, Second Vice Chair, not present # Background materials included with hard-copy minutes.