Central Virginia Basketball Officials Association

Central Virginia Basketball Officials Association Constitution By-laws Article I Name and Affiliation Article II Territory Article III Objectives Article IV Membership Article V Officers Article VI Committees Article VII Parliamentary Procedure Article VIII Amendments to the Constitution Section 1 Officer and Executive Committee Elections Section 2 Duties of Officers Section 3 Duties of Executive Committee Section 4 Election to Membership Section 5 Membership Requirements (Good Standing) Section 6 Meetings and Voting Privileges Section 7 Fees, Dues, and Assessments Section 8 VHSL & Varsity Post-season Tournament Assignments Section 9 Order of Business Section 10 Amendments to the Bylaws Policies & Procedures Full Membership Posted (on website) o Fees & Fines, Dress Code, Attendance Page 1 of 12

Article I - Name and Affiliation CONSTITUTION This organization will be known as the Central Virginia Basketball Officials Association, Inc., (the Association ) and will be an affiliate member of the International Association of Approved Basketball Officials ( IAABO ). Article II Territory The territory served by this organization will be as authorized by the Executive Committee. Article III Objectives 3.1) to provide highly qualified basketball officials for the area served by this organization 3.2) to secure a uniform interpretation and administration of the playing rules of basketball as approved by the National Federation and IAABO 3.3) to establish and maintain an equitable fee for services rendered 3.4) to educate, train, develop, and provide continuous instruction for basketball officials 3.5) to collaborate and promote the qualities of solid character, good sportsmanship, and good citizenship through the game of basketball Article IV Membership The Association will be composed of the following classes of members: Trainee, Associate, Provisional, Transfer, Active, and Inactive. Article V Officers The officers of this Association will be Commissioner, President, Vice -President, Secretary, Treasurer, and Interpreter ( Elected Officers ). Article VI Committees 6.1) The Executive Committee will consist of all Elected Officers plus eight Members-at-Large. The immediate past President will be an automatic member of the Executive Committee and serve a term of 2 years. 6.2) All other committees will be appointed by the President. Page 2 of 12

Article VII - Parliamentary Procedure The President may appoint a Parliamentarian to attend all meetings of the Association and Executive Committee. The Parliamentarian must use the current Robert's Rules of Order as the parliamentary guide. In the absence of a Parliamentarian, the duties will be assumed by the President. Article VIII Amendments to the Constitution 8.1) All proposed amendments to the Constitution must be submitted in writing to the Secretary to be communicated to the Association at the next scheduled meeting. 8.2) The Secretary will notify the members of the impending vote on any amendment to the Constitution. 8.3) A vote will be taken upon the proposed amendment at the next meeting scheduled after the communication to members. A two-thirds favorable vote of Active members present will be required in order for the proposed amendment to become part of the Constitution. Page 3 of 12

BY-LAWS Section 1 Officer and Executive Committee Elections 1.1) A majority vote of those voting will be required to decide all elections for officers. A runoff election will be held between the two candidates receiving the most votes if no majority vote is obtained on the first ballot. Candidates for Executive Committee Members-at-Large who receive the most votes from among all those cast will be elected. 1.2) Election of officers will take place every other year at the final scheduled General Membership meeting for term of two years. Election of the Members-at-Large will take place every year for the 4 expiring term members. The top 4 in total votes will become Members-at- Large for a 2-year term. Section 2 Duties of Officers 2.1) The Commissioner will be responsible for making all game assignments, supervising the performance of the officials, and managing the schedules with the schools and officials. The Commissioner duties will include: 2.1.a) Assume the chair in meetings in the absence of both the President and Vice President 2.1.b) Facilitate registration to all members of the Association with the VHSL, NFIOA, and IAABO (if desired by member) and to issue all associated books and membership cards 2.1.c) Provide any new member with access to all necessary publications of the Association, including, but not limited to the Constitution and By-laws 2.1.d) Contact all basketball organizations in the Association's territory and obtain schedules for officiating in their leagues 2.1.e) Maintain a service record of each official during the year 2.1.f) Keep all correspondence of his office on file for inspection by the Executive Committee 2.1.g) Prepare bills for the schools that use the services of the Association 2.1.h) Approve for payment by the Treasurer all pay sheets of the officials 2.1.i) Deliver to successor all records of the Association at the expiration of term Page 4 of 12

2.1.j) The Commissioner will have the power to appoint a Deputy Commissioner, requiring majority approval of the Executive Committee, whose responsibilities may include the assignment of officials for all daytime non-varsity games, the handling of all administrative details created by such assignments, and the performance of the duties of the Commissioner if the Commissioner is unable to perform for whatever reason. The Deputy Commissioner will be a member of the Executive Committee and will receive the same percentage assignment fee paid by the members as the Commissioner for assigned games. 2.2) The President will schedule and preside at all meetings of the Association and will be an exofficio member of all committees. The President will act as an official representative of the organization when necessary. 2.3) The Vice President will assume the duties of the President if the President is absent. The Vice President will also be responsible for developing, maintaining, and facilitating Transfer official activities. 2.4) The Secretary will keep the minutes of all meetings and a record of all decisions of the membership, make available any necessary correspondence as a result of these meetings, and report these actions at the next meeting of the Association. Secretary is also responsible to ensure membership has been notified of all meetings and has access to copies of minutes upon request. The Secretary s salary will be established at the last regular meeting for the following year, and any expenses required by the duties of the office will be reimbursed by the Association upon the submission of an itemized statement to the Treasurer. 2.5) The Treasurer will pay all financial obligations upon being so authorized by the Executive Committee, and will give a Treasurer's report annually or upon request. The Treasurer s salary will be established at the last regular meeting for the following year, and any expenses required by the duties of the office will be reimbursed by the Association upon the submission of an itemized statement to the Executive Committee. Duties of the Treasurer will be: 2.5.a) To maintain an Association bank account over which the President and Treasurer will have signature authority, but from which only the Treasurer will make disbursements; 2.5.b) To receive and deposit in the Association bank account all funds (including dues, insurance payments, fines, banquet fees, game fees, travel payments, etc.) and to make all disbursements in a timely manner; 2.5.c) To keep adequate books and records of all receipts and disbursements of the Association and to submit these records to an Audit Committee appointed by the President and approved by the Executive Committee within 30 days after the Association's fiscal year has ended. Page 5 of 12

2.5.d) To prepare an Annual Budget of all funds required to operate the Association and present it to the Executive Committee for approval for the following year by the end of the prior fiscal year 2.6) The Interpreter will obtain a uniform interpretation of the rules from the National Federation and IAABO and relay this information to the membership. The Interpreter will also be responsible for developing, maintaining, and facilitating Training Class and Membership Committee activities. Section 3 Duties of Executive Committee 3.1) The Executive Committee will be responsible for ensuring proper stewardship of Association activities, including, but not limited to, procedural, management, and financial matters. 3.2) The Executive Committee will be responsible for development, maintenance, and oversight of policies for the Association consistent with the Constitution and Bylaws. In doing so, the Executive Committee has responsibility to act on an informed basis, in good faith, and in the honest belief that the action taken was in the best interest of the Association and avoid all selfdealing or the appearance thereof. 3.3) The Executive Committee may, upon proper investigation and review, which may include presenting evidence and/or witnesses on the member s behalf, issue a written reprimand, or place on probation, or suspend any Elected Officer or Member-at-Large for dereliction of assigned duties, as defined in the Bylaws, or assigned by the organizations' President or for conduct detrimental to the Association. Suspension may occur with a majority vote of the Executive Committee. Following such action, should the findings warrant suspension of the Elected Officer or Member-at-Large, a report will be made to the entire membership body for possible impeachment of the offender from elected Office or Member-at-Large position. The voting membership, comprised solely of Active members present, may entertain motions and possible action to impeach said Elected Officer(s) or Member(s)-At -Large from position. Impeachment of any Elected Officer, or Member-At-Large will require a 2/3 vote in favor of such action by the Active members present that are entitled to vote. The offender, as referenced in this Article, may not vote. 3.4) The Executive Committee will handle all complaints or grievances and, upon a written complaint of any member or an executive order, examine the records of the Commissioner. If the records are not in order or have been mishandled in any fashion, the Executive Committee will report the case to the Association for further action. 3.5) The President may refer any motion or item of business to the Executive Committee for its handling. Any necessary action on an item of business not expressly within the jurisdiction of an officer of this Association will ordinarily be referred to the Executive Committee. The Executive Committee will handle the motion or item of business and will report its actions to the Page 6 of 12

Association at the next regular meeting. A two thirds vote of the voting members present will be necessary to reverse or modify a completed Executive Committee action. If the membership has voted to consider an action prior to a vote by the Executive Committee, a simple majority vote will be required to pass such motion. Section 4 Election to Membership 4.1) Membership voting will occur at the final meeting of the year. The Membership Committee will provide a recommendation on each Trainee, Associate, and Provisional member. A simple majority vote of those present will be required to advance from Trainee to Provisional, Associate to Provisional, and Provisional to Active member for the next membership year. 4.2) Membership Level Requirements 4.2.a) Trainee to Provisional Member: Must receive a passing grade on all required examinations (ex. floor, written, other), be evaluated under game conditions, and receive the approval of the Membership Committee. 4.2.b) Trainee to Associate Member: Any Trainee who has met all of the requirements to move from Trainee to Provisional member, but has not has not met attendance or other administrative requirements. 4.2.c) Associate to Provisional Member: Must meet attendance and other administrative requirements and receive the approval of the Membership Committee. 4.2.d) Provisional to Active Member: Must meet attendance and other administrative requirements and receive approval of the Membership Committee. 4.3) Trainee, Associate, and Provisional members will be accorded all of the privileges of the Association, with the exception of voting powers. 4.4) Transfer - Any official who is transferring into this Association will be dealt with according to IAABO and VHSL regulations, and official status after the first year will be determined following an evaluation of performance by the Executive Committee 4.5) An Inactive member is an official who declares Inactive status by notifying both the Secretary and Commissioner in writing. Section 5 Membership Requirements (Good Standing) 5.1) Any new official, other than a valid Transfer candidate, with a desire to join the Association, must begin as a Trainee and is required to complete the Training Class. Page 7 of 12

5.2) A candidate for membership must make application to the Association accompanied by a nonrefundable fee for the expense of taking the VHSL examination and attending the Training Class for prospective new members. 5.3) Any returning member who leaves this board in Good Standing may return to the board in the same status as when they left provided they re-apply to the Association and have remained current in basketball officiating at the same level or higher with supportive documentation. If member has been on Inactive status from the Association for two years or move, the application must be reviewed by the Executive Committee for approval before being granted Active membership status. 5.4) All members are required to attend all scheduled meetings during the membership year. Inactive members are exempt from this requirement. Any member working an assignment for the Association during a scheduled meeting time will be considered present. 5.5) Any official who fails to contact his fellow official(s) at least 24 hours before the game or fails to notify the Commissioner if unable to contact fellow official(s) will be fined if a fellow official fails to fulfill or is late for assignment. 5.6) Failure to fulfill an assignment results in an immediate and automatic suspension for the next ten days, unless the Member has been permitted by the Commissioner to withdraw from the assignment. The Commissioner will notify the member immediately of suspension and dates of the suspension. A fine will also be assessed. Repeated offenses are subject to disciplinary action by the Executive Committee. 5.7) Dress in a professional manner while travelling to and from assignments and wear proper attire during assignments as may be outlined in a dress code policy. 5.8) Conduct 5.8.a) The Association will not accept nor consider an application for membership from any person who has been convicted of any felony, with the exception of vehicle infractions, for any type or level of membership. Any current member of this Association who is convicted of any felony, with the exception of vehicle infractions, will be immediately suspended from the Association and will no longer be considered a member of this Association. 5.8.b) Any member who is convicted of a crime involving moral turpitude, following a proper review, may be suspended by the Executive Committee for the balance of the current season. The Executive Committee may consider the possible lifting of the suspension for the following season, however only after a documented request for consideration is submitted by the member. 5.9) After an official notification to the offender and proper review, as necessary, if the Executive Committee finds that any member directly or indirectly solicited games from a coach, Page 8 of 12

school, or district, then such member will be suspended for the remainder of the membership year. All remaining assignments of the Member must be returned to the Commissioner, and all fees, dues, and assessments paid to the Association by the member are forfeited. 5.10) Officials of this Association are not permitted to officiate for other high school associations without the permission of the Executive Committee. 5.11) Suspended Members 5.11.a) A member, if suspended for any reason, will be notified of such by the Secretary and also notified of the cancellation of all his assigned games by the Commissioner. 5.11.b) Any member who is suspended is prohibited from voting, serving as an Elected Officer or Member-at-Large or on a committee, and working game assignments. Any suspended member is not excused during his suspension from attending meetings of the Association. Upon expiration of suspension, the member may assume all privileges and positions previously held. 5.12) Any member has the right to appeal any action taken or any fine levied by the Executive Committee. The appeal must be made to the President and communicated in writing to the President and Secretary. 5.13) To be considered a member in Good Standing: 5.13.a) The member must not be delinquent on any dues, fines, or Association fees and must have fulfilled all requirements set forth by VHSL. 5.13.b) Member must also not have had more than one occurrence of written reprimand, probation, or suspension during the current or prior two seasons. 5.13.c) Members must have worked all assigned scrimmages and games unless excused by the Commissioner. Section 6 Meetings & Voting Privileges 6.1) The Association will have a minimum of five scheduled General Membership meetings per year 6.6.a) The President will be responsible for scheduling all meetings 6.6.b) The President will have the discretion to schedule additional meetings 6.6.c) Other activities (ex. clinics, tests, other) may be designated by the President to satisfy the meeting minimum requirement Page 9 of 12

6.6.d) The final meeting agenda will include membership status voting and a Treasurer s report summarizing the current year s activities and outlining the Annual Budget for the following fiscal year 6.6.e) A quorum will consist of 20% of the Active members of the Association 6.3) Voting Privileges 6.3.a) Active members in Good Standing in the Association are entitled to one vote. 6.3.b) Trainee, Associate, Provisional, and Transfer members are not permitted to vote. 6.3.c) The President will have no vote except when the votes are equally divided. Section 7 Fees, Dues, and Assessments 7.1) The membership and fiscal year will be from July 1 of each year to June 30 of the succeeding year. 7.2) Annual local Association dues must be paid by all members in accordance with the amount established by the Executive Committee. Dues must be paid by deadline established by the Executive Committee. A fine will be assessed if received after that date. 7.3) Annual dues for IAABO members will be paid in accordance with the amount established by IAABO nationally and will be paid to the Commissioner as directed. 7.4) Annual dues for Inactive members will be paid in accordance with the amount established by IAABO and the Association. 7.5) The Commissioner will receive compensation from each member defined as a percentage of the game fees contracted. 7.6) Members will pay as directed any fines or assessments. Those members not paying their dues, fines, or assessments on or before the due date will not be permitted to work any assignments until all monies due are paid in full. 7.7) Each member will be required to work pre-season scrimmages. Assignments for scrimmages will be as binding as regular season or tournament game assignments and the same fines will apply for missed assignments. 7.8) No former member of this Association may be accepted back into the Association without first paying any back dues or fines due this Association. Page 10 of 12

Section 8 VHSL & Varsity Post-season Tournament Assignments 8.1) All members must pay the annual VHSL dues and pass the annual VHSL exam to be eligible to work in a VHSL game. Any member who works a VHSL game and has not complied with VHSL regulations will be fined by the Association. The member will also have to pay to the home school any amount which the school may be fined for this infraction by the VHSL. 8.2) Must be an Active member in Good Standing and must have officiated a minimum of ten (10) varsity games during the current season. Section 9 Order of Business 9.1) For membership meetings, the following order of business is used as a guideline: 1) Attendance 2) Rules / Mechanics / Training 3) Commissioner Report 4) Unfinished Business 5) New Business 6) Election of Officers/Members (final meeting) 7) Adjournment Section 10 - Amendments to By-Laws 10.1) The procedure for amending the By-laws of the Association will be the same as that outlined in Article VIII of the Constitution. Page 11 of 12

Fees & Fines CVBOA Policies 1) By-laws Section 5.5: Fine for not contacting official = ½ game fee 2) By-laws Section 5.6: Fine for missed assigned will be an amount equal to the value of the assignment missed 3) By-laws Section 7 a. Commissioner compensation will be set at 8% b. Annual member dues will be $40 i. $15 penalty if dues received after September 1 st c. Inactive member dues will be $0 4) By-laws Section 8: Fine for working a VHSL game without complying with all VHSL requirements will be $5 for each game infraction Dress Code Policy TO AND FROM REGULAR SEASON GAME SITES 1) Headwear: Should be of a business nature; Baseball (or other) style cap must not support a high school, college, or professional sports team; No logo of a controversial design. 2) Top coat/jacket: Neat and clean in appearance. 3) Shirt/Blouse: Collar shirt, sweater, or turtle neck to include blouse for women. 4) Slacks: Casual dress slacks and dress or skirt for women. NO JEANS. 5) Footwear: Dress shoes with socks or panty hose for women. NO TENNIS SHOES. 6) EXCEPTION: Any assignment prior to 6:00 pm start you may travel to site in uniform with an appropriate outer garment covering your CVBOA Jacket or stripes. Dress shoes are required. Applicable when traveling from non-varsity to varsity site. FOR TOURNAMENT ASSIGNMENTS 1) Pre-season/Mid-season: Same as above 2) Post-season: Suit or sport jacket with tie for men and business dress for women. GAME UNIFORM 1) Jacket: CVBOA member jacket only. 2) Shirt/Trousers/Shoe: As prescribed by VHSL in Rule 2-1-6. 3) VHSL Logo: Required for ALL high school games, PUBLIC or PRIVATE, and worn as prescribed by VHSL. Page 12 of 12