PISMO BEACH COUNCIL AGENDA REPORT Agenda Item #5.B SUBJECT/TITLE: MINUTES OF THE AUGUST 18, 2015 REGULAR MEETING; AUGUST 24, 2015 SPECIAL MEETING RECOMMENDATION: 1. Adopt Minutes of the August 18, 2015 Regular Meeting; 2. Adopt Minutes of the August 24, 2015 Special Meeting. BACKGROUND: Attached for your consideration are the draft minutes of the subject meetings for review and adoption. FISCAL IMPACT: Not applicable. ALTERNATIVES: 1. Approve the minutes with revisions. 2. Do not approve the minutes; provide additional direction to staff. 3. Do not approve the minutes; request additional information from staff. ATTACHMENTS: 1. Minutes of the August 18, 2015 Regular Meeting 2. Minutes of the August 24, 2015 Special Meeting Prepared by: Erica Inderlied, City Clerk Meeting Date: September 1, 2015 City Manager Approval: Item 5.B-1
DRAFT MINUTES REGULAR MEETING Pismo Beach City Council Tuesday, August 18, 2015 5:30 p.m. The City Council of the City of Pismo Beach met this date in a regular session in the City Council Chambers, 760 Mattie Road, Pismo Beach, California with Mayor Higginbotham presiding. CALL TO ORDER: called the meeting to order at 5:00 p.m. 1. ROLL CALL: Present: Mayor Pro Tem Waage Council Member Blake Council Member Howell Council Member Reiss Absent: None Staff Present: James R. Lewis, City Manager Dave Fleishman, City Attorney Benjamin Fine, Public Works Director/City Engineer Jon Biggs, Community Development Director Debra Garcia, Human Resources Officer/Acting Administrative Services Director Erica Inderlied, City Clerk 2. PLEDGE OF ALLEGIANCE led the Pledge of Allegiance. 3. PRESENTATIONS Item 3.A: Recognition of Service: Carolyn Johnson, Planning Manager The Council read a proclamation recognizing the service of outgoing Planning Manager Carolyn Johnson. Tony Wells, developer, wished Johnson well. Item 5.B-2
Ron Rodriguez, Parks, Recreation & Beautification Commission Chair, thanked Johnson for her service and guidance. Steve Puglisi, Pismo Beach, thanked Johnson for setting a positive example of integrity in her work. Arlene Gee, resident, thanked Johnson for her expertise. Item 3.B: Economic Vitality Corporation Study on the Economic Impact of Downtown Revitalization Christine Rogers, Economic Vitality Corporation Program Manager, offered a presentation regarding the economic impacts of the revitalization of downtown Pismo Beach. 4. PUBLIC COMMENT PERIOD called for public comment. Kathleen Minck, Arroyo Grande, spoke in opposition to the proposed Phillips 66 rail spur project due to safety concerns. Charles Varni, Pismo Beach, spoke in opposition to the proposed Phillips 66 rail spur project due to safety and economic concerns. Matt Leal, San Luis Obispo County Planner, commented on upcoming County workshops for the 2015-2016 grant cycle including Community Development Block Grant funding. Don Day, Pismo Beach, requested that item 5.I, Second Reading and Adoption of an Ordinance Establishing Water-efficient Fixture Standards and Requirements, be pulled from agenda. read into the record comment from Michele Hutchins, Van Nuys, in opposition to the proposed Phillips 66 rail spur project. read into the record comment from Sari Dworkin, Pismo Beach, in opposition to the proposed Phillips 66 rail spur project, noting the potential for negative impacts upon property values. There being no one else wishing to comment, closed the public comment period. Item 5.B-3
5. CONSENT CALENDAR called for public comment. There being no one wishing to comment, closed the public comment period. Council Member Howell requested that Item 5.1, Second Reading and Adoption of an Ordinance Establishing Water-efficient Fixture Standards and Requirements, be pulled for discussion. Motion by Council Member Howell, seconded by Council Member Reiss, to approve the remaining Consent Calendar items, as presented. Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.A: Waive Readings Recommendation: Waive readings of all ordinances and resolutions, except by title, as allowed by City of Pismo Beach Municipal Code. Item 5.B: Minutes of the June 30, 2015 Joint Meeting; June 30, 2015 Special Meeting; July 7, 2015 Closed Session; July 7, 2015 Regular Meeting; July 14, 2015 Joint Meeting; July 21, 2015 Regular Meeting Recommendation: 1. Adopt Minutes of the June 30, 2015 Joint Meeting; 2. Adopt Minutes of the June 30, 2015 Special Meeting; 3. Adopt Minutes of the July 7, 2015 Closed Session; 4. Adopt Minutes of the July 7, 2015 Regular Meeting; 5. Adopt Minutes of the July 14, 2015 Joint Meeting; 6. Adopt Minutes of the July 21, 2015 Regular Meeting. Item 5.C: Approval of Payroll Register and Register of Demands Recommendation: Approve the Summary of Payroll Register for July 17, 2015, July 31, 2015 and Register of Demands for July 17, 2015, July 24, 2015, July 31, 2015 and August 7, 2015. Item 5.D: Update Report on the Emergency Proclamation Recommendation: No action required; information only. Item 5.B-4
Item 5.E: Monthly Activity Reports July Recommendation: No action required; information only. Item 5.F: Monthly Investment Transaction Report of the City s Cash and Investments for June 2015 of FY 2014-2015 Recommendation: No action required; information only. Item 5.G: Quarterly Investment Report for the Three Months of April through June 2015 the Fourth Quarter of FY 2014-2015 Recommendation: No action required; information only. Item 5.H: Paid Parking Division Quarterly Update Recommendation: Receive report; information only. Item 5.I: Second Reading and Adoption of an Ordinance Establishing Water-efficient Fixture Standards and Requirements This item was pulled from the Consent Calendar for discussion. Item 5.J: Approval of Final Map and Subdivision Improvement Agreement for Tract 3067 Seaside Villas Recommendation: Adopt a Resolution approving the Final Map and Subdivision Improvement Agreement for Tract 3067 Seaside Villas. Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-073, approving The Final Map and Subdivision Improvement Agreement For Tract 3067 Seaside Villas. Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.K: Approval of Final Map for Tract 3068 Recommendation: Adopt a Resolution approving the Final Map for Tract 3068. Item 5.B-5
Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-074, approving the Final Map for Tract 3068. Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.L: Agreement with Michael Baker International for Completion of the 2014 2019 Housing Element Update Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Michael Baker International for Planning Consultant services to prepare the 2014 2019 Housing Element in an amount not to exceed $32,290, and rescinding Resolution R-2015-055. Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-075, authorizing the City Manager to enter into a Professional Services Agreement with Michael Baker International for Professional Planning Consultant Services in an Amount not to exceed $32,290 to Prepare the 2014 2019 General Plan Housing Element, and Rescinding Resolution R-2015-055. Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.M: Agreement with Prime Outlets at Pismo Beach LLC for Operation of a California Welcome Center Recommendation: Adopt a Resolution authorizing the City Manager to enter into an agreement with Prime Outlets at Pismo Beach LLC in the amount of $22,000 per year for Fiscal Year (FY) 2015-16 and FY 2016-17 for operation of the California Welcome Center in Pismo Beach. Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-076, authorizing the City Manager to Enter into an Agreement with Prime Outlets at Pismo Beach LLC for Professional Services for Operation of a California Welcome Center. Motion passed 5 0 by roll call vote. Item 5.B-6
Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.N: Application for a Grant valued at $250,000 from the California Cultural and Historical Endowment Museum Grant Program Recommendation: Adopt a Resolution approving the submittal of an application for the California Cultural and Historical Endowment Museum Grant Program in the amount of $250,000 for improvements to the Price Historic House and Park. Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-077, approving the Application for Grant Funds for the California Cultural and Historical Endowment's Museum Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002 (Proposition 40). Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.O: Establish a 15 MPH Speed Limit on Price Street from Pomeroy Avenue to Bay Street Recommendation: Adopt a Resolution establishing a 15 mile-perhour speed limit and stop signs on Price Street from Pomeroy Avenue to Bay Street. Motion by Council Member Howell, seconded by Council Member Reiss, to adopt Resolution R-2015-078, adopting a Speed Limit of 15 Miles per Hour on Price Street from Pomeroy Avenue to Bay Street and the Placement of Stop Signs at Various Cross Streets. Motion passed 5 0 by roll call vote. Council Member Howell, Council Member Reiss, Council Member Blake, Mayor Pro Tem Waage, Item 5.B-7
ITEMS PULLED FROM CONSENT Item 5.I: Second Reading and Adoption of an Ordinance Establishing Waterefficient Fixture Standards and Requirements City Manager Lewis presented the staff report, recommending that the Council adopt an Ordinance of the City Council of the City of Pismo Beach amending Pismo Beach Municipal Code by Adding Chapter 15.50, Water- Efficient Fixture Standards And Requirements, to Title 15, Buildings and Construction, and responded to Council inquiry. In response to inquiry from Mayor Pro Tem Waage, City Manager Lewis clarified that within the proposed ordinance, references to multi-unit structures and uses are not intend to include hotels. opened the public comment period. Don Day, Pismo Beach, noted concern regarding the requirement to retrofit existing buildings with water submeters; commented that older buildings are complicated to retrofit and cumulative thresholds will create a burden for all owners of older buildings over time. There being no one else wishing to comment, closed the public comment period. Motion by Mayor Pro Tem Waage, seconded by Council Member Reiss, to adopt Ordinance No. O-2015-005, an Ordinance of the City Council of the City of Pismo Beach amending Pismo Beach Municipal Code by Adding Chapter 15.50, Water-Efficient Fixture Standards And Requirements, to Title 15, Buildings and Construction, with the following revision: A. Section 15.50.070 Sub-meters in existing buildings, shall be eliminated from the Ordinance and returned at a later meeting for further consideration. Motion passed 5 0 by roll call vote. Mayor Pro Tem Waage, Council Member Reiss, Council Member Blake, Council Member Howell, Mayor Higginbotham Item 5.B-8
7. BUSINESS ITEMS By consensus, this item was reordered and heard prior to Item 6.A. Item 7.B: Appointment of Voting Delegates for the 2015 League of California Cities Annual Conference City Manager Lewis presented the staff report, recommending that the Council adopt a Resolution appointing a primary voting delegate and two alternate voting delegates for the 2015 League of California Cities Annual Conference. opened the public comment period. There being no one wishing to comment, closed the public comment period. Motion by Council Member Reiss, seconded by Council Member Blake, to adopt Resolution R-2015-079, designating Voting Delegates and Alternates for the 2015 League of California Cities Annual Conference, identifying as the Primary Voting Delegate and Mayor Pro Tem Waage as the Alternate Voting Delegate. Motion passed 5 0 by roll call vote. Council Member Reiss, Council Member Blake, Council Member Howell, Mayor Pro Tem Waage, Mayor Higginbotham 6. PUBLIC HEARINGS By consensus, this item was reordered and heard following Item 7.B. Item 6.A: Appeal of a Planning Commission Approval of a Coastal Development Permit (CDP), Conditional Use Permit (CUP), and Tentative Parcel Map for the Demolition of Existing Buildings and the Construction of Four (4) New Condominium Units Community Development Director Biggs presented the staff report, recommending that the Council conduct a public hearing to receive testimony from the appellant, the applicant, and members of the public, and adopt a Resolution upholding the Planning Commission s approval of Project P14-000204, and responded to Council inquiries. Item 5.B-9
Council Member Blake noted a desire to have the project returned for review by the full Planning Commission. Council Member Howell noted a desire to have the project returned for review by the full Planning Commission; commented that the project was non-compliant with local codes. opened the public hearing. George Hill, applicant, summarized the history of the project, noting the ambiguity of certain development standards. Arlene Gee, Pismo Beach, commented on the importance of undergrounding utilities. Don Day, Pismo Beach, spoke in support of the project despite the premature demolition of structures. There being no one else wishing to comment, closed the public hearing. Motion by Mayor Pro Tem Waage, seconded by Council Member Reiss, to adopt Resolution R-2015-080 upholding the decision of the Planning Commission to approve a Coastal Development Permit, Conditional Use Permit (P14-000204), and Tentative Parcel Map (PB14-0118) for the demolition of three buildings and the construction of four (4) residential condominium units at 341 Stimson Avenue; APN: 005-133-010. Motion passed 5 0 by roll call vote. AYES: 3 NOES: 2 Mayor Pro Tem Waage, Council Member Reiss, Mayor Higginbotham Council Member Blake, Council Member Howell There was consensus among the Council to agendize a discussion of the Planning Commission Alternate position at an upcoming meeting, and that it desired to have staff add photomontage to the submittal requirement checklist for applicable entitlements. Item 5.B-10
7. BUSINESS ITEMS Item 7.A: Approval of Final Map for Tract 2823 Public Works Director Fine presented the staff report, recommending that the Council adopt a Resolution approving the Final Map for Tract 2823, and responded to Council inquiries. opened the public comment period. There being no one wishing to comment, closed the public comment period. Motion by Mayor Pro Tem Waage, seconded by Council Member Reiss, to adopt Resolution R-2015-081 approving the Final Map for Tract 2823. Motion passed 5 0 by roll call vote. Mayor Pro Tem Waage, Council Member Reiss, Council Member Blake, Council Member Howell, Mayor Higginbotham Item 7.B: Appointment of Voting Delegates for the 2015 League of California Cities Annual Conference By consensus, this item was reordered and heard prior to Item 6.A. 8. CITY MANAGER S REPORT City Manager Lewis commented on current water conservation programs, the City s water conservation progress, current Advisory Body vacancies, an upcoming Parking Advisory Committee workshop, an upcoming joint meeting of the Chapman Estate Advisory Commission, Parks, Recreation & Beautification Commission and Planning Commission. 9. CITY ATTORNEY S REPORT City Attorney Fleishman had nothing to report. 10. CITY COUNCIL COMMENTS AND REQUESTS Mayor Pro Tem Waage commented on his attendance at the Shell Beach Improvement Group s recent 10-Year Anniversary Event, Water Symposium with Jim Garing of Taylor & Associates, and an upcoming LAFCO meeting. Item 5.B-11
Council Member Reiss commented on complaints recently received regarding vacation rentals in Shell Beach; noted positive feedback regarding new benches downtown. Council Member Blake commented on an upcoming presentation by the Alzheimer s Association of San Luis Obispo. There was consensus among Council to agendize consideration of submittal of a letter to San Luis Obispo County memorializing the City Council s position on the issue of the proposed Phillips 66 rail spur project. commented on a recent donation made to the Police Department s K-9 Program by Les Davidson, and the recent Cal Fire Lifeguard Competition. 11. COUNCIL SUBCOMMITTEE REPORTS Information was reported under Section 10., City Council Comments and Requests. 12. ADJOURNMENT There being no further business, adjourned the meeting at 8:25 p.m. APPROVED: ATTEST: Shelly Higginbotham, Mayor Erica Inderlied, City Clerk Item 5.B-12
Attachment 2 MINUTES SPECIAL MEETING Pismo Beach City Council Monday, August 24, 2015 4:00 p.m. The City Council of the City of Pismo Beach met this date in a special session in the First Floor Conference Room, 760 Mattie Road, Pismo Beach, California with Mayor Pro Tem Waage presiding. CALL TO ORDER: Mayor Pro Tem Waage called the meeting to order at 4:00 p.m. 1. ROLL CALL: Present: Mayor Pro Tem Waage Council Member Blake Council Member Howell Council Member Reiss Absent: Staff Present: Erica Inderlied, City Clerk 2. PLEDGE OF ALLEGIANCE None. 3. PUBLIC COMMENT PERIOD Mayor Pro Tem Waage called for public comment. There being no one wishing to comment, Mayor Pro Tem Waage closed the public comment period. 4. AGENDA ITEMS Item 4.A: Item 4.A:Advisory Body Interviews and Appointment: Chapman Estate Advisory Commission (CEAC) & Conference & Visitors Bureau Board (CVBB) City Clerk Inderlied presented agenda report materials and responded to Council inquiry. Item 5.B-13
Attachment 2 5. ADJOURNMENT The City Council conducted interviews of the following applicants for the vacant Chapman Estate Advisory Commission Neighborhood seat: David Kline, Terry Lee, Maria Santos, Susan Wagers, and Charlene West. The City Council conducted interviews of the following applicants for the vacant Conference & Visitors Bureau Board seat: Marilyn Fidler, Arlene Gee, Chip Visci, and Bob Wyrick. ACTION: The Council conducted a vote by written ballot. City Clerk Inderlied tallied the results and announced the following appointments: Chapman Estate Advisory Commission: Susan Wagers Neighborhood seat, term to end January 31, 2016 Conference & Visitors Bureau Board: Arlene Gee Board Member seat, term to end January 31, 2016 There being no further business, adjourned the meeting at 7:20 p.m. APPROVED: ATTEST: Shelly Higginbotham, Mayor Erica Inderlied, City Clerk Item 5.B-14