Ye Mystic Krewe of the Santa Margarita 7/15/04 7:45 PM Fisher & Associates, Inc. 2315 Belleair Rd. Clearwater, FL. 33764 Meeting called by: Type of meeting: Note taker: Jeff Dipolito Monthly Board Meeting Terri Castro Attendees: Please read: Jeff Dipolito, Terri Castro, Phil Hester, Kate Daley, Andy Caudell, Bill Bresee, Bill Fisher & Rick Amrose. Agenda topics Minutes Treasurer's Report Foundation Update Membership Report/ Website Monthly Socials Float Issues (Repairs) By-Laws Beads- Medallion Design Family Day Old Business New Business Costume Committee Report Krewe Ball Committee Trish Johnston
7/15/04 7:45 PM Fisher & Associates, Inc. 2315 Belleair Rd. Clearwater, FL. 33764 Meeting called by: Type of meeting: Note taker: Attendees: Please read: Agenda topics Minutes Discussion: Minutes were reviewed and approved. Request by Andy Caudell to be added to agenda email list. Bill Fisher moved to accept minutes, Seconded by Jeff Dipolito. Action items: Post minutes to website. Person responsible: Deadline: Kate Daley
Discussion: No update. Treasurer's Report If update is needed and John is unavailable see if possible to have report emailed to board prior to meeting. Foundation Update Discussion: No update. Rick Amrose needs to sign forms. Membership Report/ Website Discussion: 76 voting members see last month s totals. Membership is open, Kate is trying to expand database to include family members, email updates, etc., on website and it will be a self-maintaining format. Looking at different ways to have a link on web page for members to make it a favorite or home page. Question was raised by Jeff Dipolito regarding how many people will the float support including walkers. Kate Daley
Monthly Socials Discussion: Approximately 32 people attended the social at Island Way Grill. With several being there for the first time. 50/50 grossed $274.00 with $137.00 going to the Free Clinic and $137.00 given in prizes. Pictures were taken to publish on website showing winners of the 50/50. Kate Daley Float Issues (Repairs) Discussion: Andy raised questions on liability Insurance. Tow truck would limit what we can do with the float after parades. If Ken drives he will need a contract with the krewe. Liability would be krewe s responsibility. Insurance would also be krewe s responsibility. Bill Fisher stated that he would prefer not to use a tow truck because of the ascetics. Vehicle would need to be heavy duty with a daily lease rate. Bill requested that no advertising be shown during parades from tow vehicle. Andy verified the security personnel would be ready to go by parade time. Necessary repairs would be done in time for parade season. Cannons should be complete by August 1 st. Minor repairs discussed. Sound system improvements discussed. By-Laws Discussion: No update. Pat Sheppard on vacation. Tabled until next meeting.
Beads- Medallion Design Discussion: Phil Hester & Bill Bresee submitted Entries for Medallion design. Bill s design concept was a beach design with ship in background and a conquistador holding a flag on the beach. The flag had the krewe crest on it. Phil s design concept was the original Santa Margarita coin. Discussion on entries. Jeff made the suggestion that we stick with our original design one more season. Rick A. suggested that we look at two designs. Discussion on how long for re-ordering. Phil felt it would take three months for the approval of the final artwork. Vote taken on two entries with Phil & Bill excluded from vote. Prior to the vote Jeff had suggested we wait to vote until a meeting, to be held on July 28, 2004, with Jay Clark to discuss ordering and quality control issues with last year s beads and medallions. Phil, Bill B. & Andy to attend. The board decided to not hold off on the vote and unanimously voted for Phil s design of the Santa Margarita coin. Discussion on ordering and checking with Jay Clark if we can order 100 dozen in the original design and 200 dozen in new coin design. Last year it was estimated that we purchased 36,000 gold medallions. Since the board felt our krewe is recognized by the quality of the beads thrown. Bill suggested we adopt the gold medallion as the official krewe bead to be thrown by our members. Discussion on how to make this more affordable to krewe members. Family Day Discussion: Shelter #6 at Philippe Park confirmed by Bill Bresee. Andy, Bill F., & Jeff will man the grill. Reminder email to be sent to krewe members to remind them since only a few members have confirmed their attendance. Supplies needed discussed. Kathy B. to be contacted to verify if she needed help and inventory of what was on the float.
Old Business Discussion: None New Business Discussion: 1.) Jeff submitted a letter from event makers for Gasparilla parade for pre-schoolers. Board voted to pass. 2.) Gasparilla is January 29, 2005; application is due July 30, 2004. Jeff to submit application. 3.) Carnivale is Saturday August 7, 2004 @ the Cuban Club. $40.00 per person. Sponsor is Interkrewe Council. No host krewe. Highlights: Appetizer contest, gambling, the theme will be Loco Cabana, costume contest, dress as your favorite Latin performer, ticket to be sold to members via pay pal. Discussion of renting limo. 4.) Golf tournament sponsored by Sir Henry Morgan Krewe. Board voted to pass.
Costume Committee Report Discussion: Committee submitted a written Costume Requirement Guidelines. The committee felt every member should be responsible to make new members aware of the cost associated with costumes. It should be made clear costumes can be made any where, Corporate members are responsible to make guest aware of the krewe dress code and where to get a costume. Guidelines were presented for certification as an Official Krewe Costumer. Discussion on adult only parades and attire. Requirements to have costumes adhere to period appropriate standards. Discussion on how to word requirements. Discussion on having Lauren give input on Standards of practice. Guidelines will be given to all members and new members. A Image and Communication committee will be selected once guidelines are approved to provide support for the new guidelines. Revise and re-submit to board for final approval. Kate Daley, Rick Amrose & Phil Hester Krewe Ball Committee Discussion: Trish Johnston on vacation, Kate updated board on status. Invitations were approved by Bill Fisher and will be ordered. Palm Pavilion has blocked rooms for krewe member wishing to stay there the night of the ball. Food selection will be done at Carlouel on August 7, 2004 @ 11:30 AM. Bill Fisher will join the members of the committee. Auction items on hold until Bill Fisher checks with Gary Connors to see if he is available to auctioneer. Donations are being solicited from krewe members to help with the entertainment cost. To date the following companies/individuals have donated; Dmar Contracting, Castco Construction, Inc., Rod McElveen, Pat Sheppard & Northside Engineering. Collected so far is $1,250.00. Budgeted $1,000.00. Total for entertainment as of this meeting is $2,250.00. Rick Amrose would like to budget $2,800.00 for a band called Wings of Sound and $500.00 is needed for the jazz band. Ball committee on target and within budget to date. Further donations will be requested Trish Johnston Meeting adjourned at 11:00PM