Minutes UWC Senate Steering Committee Meeting #5: Teleconference Wednesday, October 1, 2008 3:30-4:30 p.m. Present: Chase Boruch, Joe Foy, Bill Gillard, Shirley Hensch, Doug Hosler, Cary Komoto, Richard Krupnow, Greg Lampe, Jinbo Lu, Diane Pillard, Paul Price, Lisa Seale, David Wilson and Linda Baum 1) Call to order. The meeting was called to order at 3:30 p.m. by Senate Steering Committee (SSC) Chair Paul Price. 2) Choose Recorder. Linda Baum acted as recorder. 3) Approval of the agenda. The agenda was unanimously accepted [Foy/Gillard]. 4) Approval of Last SSC Meeting Minutes (2008-9-24). The minutes of the September 24, 2008 meeting were approved unanimously [Hosler/Krupnow]. 5) Reports (as necessary) a) Chancellor David Wilson gave a brief update on four items. First, Barb Sandridge has been having a lot of difficulty scheduling the first meeting for the Differential Starting Salary Task Force, but it will hopefully be accomplished during the next two weeks. Second, the membership list of the Search and Screen Committee for the UW Colleges Provost and Vice Chancellor had been circulated via email, and work is underway to schedule their first meeting. Wilson thanked the SSC for the list of names they had forwarded to him. The third item on Chancellor Wilson s list was his participation at the Wingspread conference, Rethinking the Civic Mission of Public Higher Education in Wisconsin hosted by WIPPS (Wisconsin Institute for Public Policy & Service). The WIPPS staff will be using the information collected at the conference to draft a report on the civic mission, and encouraging institutions to promote civic engagement. The report will be given to Wilson who will present it to UW System President Kevin Reilly. Hopefully it will come to the Board of Regents (BOR). Finally, Wilson clarified that the BOR agenda item calling for a salary adjustment for himself and three other UW institution chancellors per Reilly s plan to periodically review and modestly adjust salaries had been removed from that agenda. b) Interim Provost and Vice Chancellor Greg Lampe reported that the UW Colleges would be submitting a request to participate as an official member of the Wisconsin Alliance for Minority Participation by the end of the week. The Associate Deans and Chairs meeting is to be held next week. The attendees will be given the Pilot Project report, and will work to identify tension points that have come up in relation to the Pilot Project.
c) Interim Associate Vice Chancellor Lisa Seale stated that the transfer working group had met last month. Registrar Cherie Hatlem serves as the chair. The Colleges mission is to transfer students to four-year institutions, and the group works to identify ways to improve the transfer process through policy changes and fixing sticking points. The group collected ideas for the department chairs to study. d) Senate Steering Committee Chair Paul Price had circulated his report on the action items from the last meeting. He is still looking for a Senate Faculty member for the SIITC; Price stated he will wait until the first Senate meeting to try to fill the vacancy. Further, he suggested that as it seemed this position was to maintain a faculty majority on the committee, perhaps changing the position description to be an at-large faculty member would ease the challenge of filling the spot. Doug Hosler agreed that that was a good idea. Price may write up a formal proposal for the change. Price emailed Marnie Dresser, UW-Richland, regarding the proposed amendments to IP #404 that she has circulated. He forwarded her reply to the other SSC members. Price asked Lampe if he had an update on the Senate funding. Lampe replied that he had completed a preliminary analysis and determined that the deficit is related to a number of variables. In general there should be more vigilance related to overnight stays, the backfill for the chair release is not adequately accounted for, nor were Linda Baum s incremental pay increases, costs for transportation have gone up, as have others. Lampe will work with Colleen Godfriaux to reallocate funds for the Senate. e) Acting Academic Staff Lead Senator Shirley Hensch stated that two Academic Staff senators had been elected to fill the positions that had become vacant since the elections held in the spring. She was elected and is now serving as the Acting Academic Staff Lead Senator, and AS is now looking for another replacement senator. 6) New business a) Discuss meeting with UW Senior Vice President Rebecca Martin. Lampe asked if anyone had any thoughts on UW System Senior Vice President for Academic Affairs Rebecca Martin s proposal from the WisLine held earlier. Cary Komoto replied that it was disappointing that Martin didn t see the proposed UWC BAAS degree as being substantially different than others currently offered. Lampe continued the thought, saying that they tried to make the degree different by making the local connection, but that had backfired. Price stated that it seemed that the Colleges were expected to form a net to catch all possible people in the system and to then calculate all possible credits from everything ever and then finish getting them a degree. Jinbo Lu stated that Price s suggestion of a data base to collect and store all of the information regarding who has what kind of credits and the like was a good one. He wondered how many people this would apply to. Lampe answered that there are lots of people with credits from one institution or another, and that if the Colleges goes in this direction, they will need to know the numbers.
Hosler asked if the swirl students that Chancellor Wilson had mentioned had been accounted for in the work already done. Lampe replied that they had targeted the adults not being served, not the swirlers. Martin had broadened the targets to people with no set majors and people with transcripts from multiple sources, as well. Hosler continued that if this shift in direction is coming from UWS Administration, the Colleges best go where directed. He further pointed out that many aspects of the work already completed could go towards the new direction. Lampe mentioned the core and capstone as examples of what could continue on in the reframing to capture the students referenced by Martin. Delivering as much as possible online would be a priority, expressed Hosler. Price asked if Student Services and IT had been included in the planning, as Martin s suggestions pointed to much more advising and more information handling being necessary. He suggested that those needs be included in the proposal. Lampe answered that CEOEL was working on identifying all of the online offerings available, and pointed out that the entitlement draft is information presented to get permission to go forward not all details are necessary. Price added that if Martin said it, she would probably like to see it included. Richard Krupnow said that the possibility of more statewide offerings should be explored: increase online offerings, use UW-Extension contacts, and deliver via video, online, or at Extension buildings as they are in every county. Lampe concluded, saying that existing resources and new resources would be used to achieve the goal. Lampe asked all to email him any further feedback. 7) Old business a) Amendment to IP #404. Price stated that the items being circulated needed to be built into an actual amendment if they are to be presented to the Senate. Hosler and Joe Foy both suggested that legal counsel be consulted before making any changes. Lisa Seale stated that she would talk to counsel after discussing the questions being raised with Price. Price continued that 404 and 404.01 would be up for adoption as is unless Marnie Dresser writes an actual amendment to them. IP #405 states that adoption can be delayed, Price said, and expressed that he would rather delay action than have anything take two more meetings to progress. Foy questioned why it would take two more meetings to progress, and Price explained that there would have to be a new introduction and then an adoption vote. Seale said that perhaps a revision of the rationale to better explain the changes would halt the press for an amendment. Foy wondered if (after receiving clarification from legal counsel on whether any changes were necessary) it was determined that the changes were to bring the policy in line with federal regulations a vote was actually necessary. Price responded that there has to be a policy to show how the Colleges operate. Seale and Price agreed to speak the next morning to ensure Seale knew the questions to put to counsel. b) Document Housekeeping. Some typos and incorrect numberings have come to light in various Senate policies. Price pointed out documentation that Linda Baum had researched in SSC minutes from several years ago that stated that simple fixes could be
taken care of on a continuing basis after being run by SSC. Price continued that he and Baum would compile a list and send them out. c) Correspondence Committee and bylaw changes. Price stated that he would like to change the membership of the Correspondence Committee to automatically make committee chairs or their designees be members of this committee. He would also like to see the Budget chair added to the committee. [It was later pointed out to Price that the Budget committee was represented on the Correspondence Committee.] Price continued, saying that the committee is supposed to take care of major correspondence, and that he would like to eventually charge them with updating the Senate Leaders Handbook. Price will write the proposal for a future meeting. d) Staggering issue in committee terms. The UWC Senate Bylaws call for staggered terms of membership for the committees to help with institutional committee memory. The UWC Constitution expects SSC to track this issue. Price asked if there was an opinion on whether terms should be shortened or lengthened. Bill Gillard suggested that in the case of SPDC, one term be extended and another shortened. It was agreed that Price and Baum would work out the changes and Price would bring it back to SSC before it comes up at the spring election. e) Change in Senate #101.02. It had been pointed out by Sharon Brickl at Central that the policy called for 20 hard copies of each campus timetable to be sent to Academic Affairs. It was discussed that since these are now located online, including a statement referring to having them available was really a failsafe. It was agreed that a replacement phrase be suggested to Senate Academic Policy Committee (SAPC): Upon publication, the UW Colleges Online and each UW Colleges campus will make their course schedule available to the Office of Academic Affairs. f) What does acceptable mean in IPP #321. Price said that what acceptable means has apparently come up many times. Komoto stated that as long as an IAS is hired from a national search, they would be acceptable. The suggested change from Krupnow reads was hired for an Instructional Academic Staff position after a UW Colleges tenure track national search. Seale stated that Lyn Reigstad had given her the HR policy that a person had to have been forwarded to a campus on a slate from a department for consideration. Komoto stated that he believed Seale s answer was correct. One department chair has been working with the idea that the person must have been interviewed. Price said there were three interpretation options: having their name on a slate; being interviewed; being hired for an IAS position. Lampe said that if they are a finalist on a slate, then they have met department criteria and are acceptable. There was some discussion about ranking (tier 1 and tier 2) names on slates forwarded from departments. Krupnow pointed out that the current language also says that the person has been consistently meritorious, implying that they have already taught in the Colleges as IAS. Price will send the matter to Senate Professional Standards Committee (SPSC) and suggest that the wording include reference to being on a slate forwarded to a campus and something about being hired for IAS.
g) Friendly amendment to #IPP 101.05. Price reported that apparently a mistake was made and the policy shouldn t say three credits, it should say a minimum of nine credits. Lampe stated that the change would be substantive. Seale said that the definition was incomplete. Price will steer the policy to the SAPC. 8) Adjournment. The meeting was adjourned by acclamation at 4:30 p.m. 9) Action Items: a) All SSC members are asked to email feedback regarding Martin s proposal to Interim Provost Lampe. b) Paul Price will write a proposal for a future meeting changing the SIITC faculty senator member position to a faculty at large position. c) Paul Price will continue working to find a faculty senator for SIITC. d) Greg Lampe will continue working on alleviating the Senate budget issues. e) Paul Price and Lisa Seale will discuss the issues people are having with the proposed changes to IP #404. f) Paul Price will contact Marnie Dresser about formatting actual amendments to the up for adoption 404. g) Lisa Seale will contact System legal counsel regarding the proposed changes to 404. h) Paul Price and Linda Baum will continue documenting housekeeping issues to bring to SSC. i) Paul Price will write a proposal for a future meeting detailing the suggested membership changes for the Correspondence Committee. j) Paul Price will charge the Correspondence Committee with updating the Senate Leaders Handbook. k) Paul Price and Linda Baum will work out the staggering changes and Price will bring them to SSC before the spring elections. l) Paul Price will send 101.02 to the Senate Academic Policy Committee. m) Paul Price will steer 321 to the Senate Professional Standards Committee. n) Paul Price will forward 101.05 to the Senate Academic Policy Committee.