Inverness, Florida June 24, 2014 A Workshop and Special Meeting was held at the District Services Center located at 1007 West Main Street, Inverness, Florida on Tuesday, June 24, 2014. Present: Sandra Sam Himmel Superintendent; Thomas Kennedy Chairman; School Board Members: Sandra Balfour, Virginia Bryant, Linda B. Powers and R. Wesley Bradshaw, School Board Attorney. WORKSHOP Chairman Kennedy opened the Workshop at 9:06 a.m. Superintendent Himmel sadly announced the passing of Ethel Winn, a long time retired educator, who was 102 years old. Linda Powers provided the opening exercise, followed by the Pledge of Allegiance to the Flag of the United States of America. MISCELLANEOUS TOPICS A. Partnership of Health Care Facilities with Citrus County Sheriff s Office (copy in supplemental file) Cheri Cernich, Director of Risk Management, outlined the continued commitment and benefits of the CareHere Wellness Center. She proposed an Interlocal Agreement with the Citrus County Sheriff s Office which would better serve our employees by offering a second location in Inverness. Mrs. Cernich outlined the proposed responsibilities between the Citrus County School Board and the Citrus County Sheriff s Office. She explained employees of both entities would have access to each facility, how billing of services would be handled and the pro rata share of administrative fees, medical supplies and x-rays. Ray Tomlinson, President of Crown/Vice-President of CareHere, also answered questions raised regarding how data will be monitored to assure equitable services between the two agencies. He also noted the differences in the size of the two facilities. Discussion ensued on providing and tracking equitable service of the two locations and missed appointments. Chairman Kennedy mentioned a future location could possibly be explored for a Crystal River site if the Board of County Commissioners was interested in this type of Interlocal Agreement. Sandra Balfour inquired if these facilities are staffed by local individuals. Linda Powers received clarification on prescription needs and the distribution of those medications. Superintendent Himmel stated if the Board had no further questions/discussions she would place the Interlocal Agreement on the July 8, 2014 school board agenda for consideration. There was a consensus. 1
B. Flood Insurance (copy in supplemental file) Cheri Cernich stated that the District s flood insurance rates are currently subsidized by government money. She briefly explained the differences between FEMA, National Flood Insurance Program (managed by FEMA), Biggert-Waters Act of 2012 and The Stafford Act. She noted the campuses that are in flood zones and that each building on each campus has a separate policy. Mrs. Cernich outlined the unknown and known facts in determining the projected rate increases along with the subsidized rate versus full rate. She discussed the options available to the District to either choose to self-insure, re-address the flood insurance costs and coverage in a year or to consider increasing the deductibles to offset premium increases. She shared that it was staff s recommendation to make no changes at this time. There was no direction given from the School Board. It was noted Citrus County has never filed a flood insurance claim. C. Policy Review (copies in supplemental file) 1) Policy 3.50, Public Information and Inspections of Records 2) Policy 6.27, Report of Misconduct 3) Policy 8.36, Transporting Students in Private Vehicles Chuck Dixon, Director of Planning and Growth Management, reviewed and received no additional revision recommendations to the presented policies. D. 2014-15 Student Progression Plans (copy in supplemental file) Mark Klauder, Executive Director of Educational Services, gave an overview of the Student Progression Plans and the process for communicating with the schools and the community about the changes in legislation. He stated that due to Governor Scott s recent signing of Senate Bill 850 (SB 850), amendments would be brought before the Board as needed. Scott Hebert, Director of Elementary Education, reviewed the changes and updates to the Elementary Student Progression Plan 2014-2015. He distributed copies of additional changes that are effective immediately because of the signing of SB 850. (Copy in supplemental file) Mark Klauder reviewed the changes and updates to the Middle School Student Progression Plan 2014-2015, commenting on the most pertinent changes. He also distributed a list of the committee participants and the dates they met. (Copy in supplemental file) Gayle Nobles, Coordinator of Special Academics Program, reviewed the changes and updates for the High School Student Progression Plan 2014-2015. Mrs. Nobles 2
stated the Exceptional Student Education (ESE) section was completely rewritten and noted the elimination of the Special Diploma. After the reviews, Mr. Klauder stated that the 2014-2015 Student Progression Plan would not be printed but would be placed on the District web site following the July 8, 2014 Board Meeting. Chairman Kennedy called for a recess and reconvened the Workshop at 11:28 a.m. F. 2014-15 Budget (copy in supplemental file) Kenny Blocker, Assistant Superintendent of Business and Support Services, reviewed the 2014-2015 Budget. He referenced the budget process that essentially begins with the Full Time Equivalent Students (FTE) forecast. Mr. Blocker stated he was very pleased with the balancing of the budget to begin the 2014-2015 school year. The District would be saving $600,000 from the leasing agreement with the Silver River Mentoring Instruction, Inc. and a $1,000,000 in staff reduction due to declining enrollment. The majority of increases was due to Florida Retirement System (FRS) employer mandates and staff step increases. He continued with explanations regarding the Summary of Millage Levies and District Ad Valorem Tax Revenues, Taxable Value 2005-2015, Florida Education Finance Program (FEFP) and reviewed the calculation comparisons. Further discussion was generated on the Base Student Allocation and FTE Historical Calculations. Mr. Blocker directed the Board to the General Fund Results from Operations which has a tentative FY 2015 undesignated fund balance of $4,234,712.10 which is 3.94% of revenue. Within the budgetary information was a breakdown of the General Fund Appropriations Summary by Objects and an outline of significant changes which assisted with balancing the budget. District level cost center budget comparisons, district staffing and the capital work plans were outlined. Chairman Kennedy thanked Mr. Blocker and his staff for the balanced budget. ADJOURNMENT The Workshop was adjourned at 12:13 p.m. SPECIAL MEETING Chairman Kennedy opened the Special Meeting at 12:13 p.m. ADOPTION OF AGENDA AS RECOMMENDED BY THE SUPERINTENDENT Linda Powers moved to adopt the agenda as recommended by the Superintendent; seconded by Sandra Balfour and carried unanimously. 3
CITIZEN COMMENTS None. BUSINESS AND SUPPORT SERVICES, KENNY BLOCKER A. Human Resources, Jonny Bishop Approved Instructional and Support Recommendations (copy in supplemental file) Jonny Bishop, Director of Human Resources, requested approval of the Instructional and Support Recommendations. Chairman Kennedy inquired as to the number of open positions. Mr. Bishop noted there were currently 33 instructional and 13 support open positions. Virginia Bryant moved to approve Instructional and Support Recommendations; seconded by Linda Powers. Following discussion, the vote was take and carried unanimously. B. Planning and Growth Management, Chuck Dixon Authorized Chairman to execute final agreement between the School Board of Citrus County, Florida and the YMCA of the Suncoast to provide before and after school programs at the elementary school sites (copy in supplemental file) Sandra Balfour moved to authorize the Chairman to execute final agreement as modified between the School Board of Citrus County, Florida and the YMCA of the Suncoast to provide before and after school programs at the elementary school sites; seconded by Virginia Bryant and carried unanimously. C. Approved Lease Agreement between Citrus County School Board and Silver River Mentoring and Instruction, Inc. effective July 1, 2014 through June 30, 2015 (copy in supplemental file) R. Wesley Bradshaw, School Board Attorney, distributed and outlined the minimal revisions to the original presented contract for consideration. (Copy in supplemental file) Linda Powers moved to approve the Lease Agreement between Citrus County School Board and Silver River Mentoring and Instruction, Inc. as modified, effective July 1, 2014 through June 30, 2015; seconded by Virginia Bryant. Following clarification, the vote was taken and carried unanimously. SCHOOL OPERATIONS, MIKE MULLEN A. Educational Services, Mark Klauder 1) Approved the Citrus County Health Services Program Contract (copy in supplemental file) 4
Regina Allegretta, Director of Student Services, noted the contractual dollar amount had changed from $99,485.00 to $89,485.00. Following clarification, Linda Powers moved to approve the Citrus County Health Services Program Contract with a reduced amount of $89,485.00; seconded by Sandra Balfour and carried unanimously. 2) Approved the Dual Enrollment Agreement including Career Pathways, Remediation, and Teacher Preparation between District Board of Trustees of the College of Central Florida and the Citrus County School Board for the 2014-15 school year (copy in supplemental file) Gayle Nobles, Coordinator of Special Academic Programs, highlighted elements of the proposed Dual Enrollment Agreement and requested approval. Discussion was generated regarding the financial impact to the District. Virginia Bryant moved to approve the Dual Enrollment Agreement including Career Pathways, Remediation, and Teacher Preparation between District Board of Trustees of the College of Central Florida and the Citrus County School Board for the 2014-2015 school year; seconded by Linda Powers. Sandra Balfour confirmed with Attorney Bradshaw that she did not have to refrain from voting as she served on the Board of Trustees. Mr. Bradshaw noted an opinion had been rendered from the Commissioner of Ethics. The vote was taken and carried unanimously. 3) Approved purchase of Apple ipads (copy in supplemental file) Virginia Bryant moved to approve the purchase of Apple ipads; seconded by Linda Powers and carried unanimously. ATTORNEY, LEGAL MATTERS None at this time. BOARD MEMBER COMMITTEE REPORTS AND ANY OTHER BUSINESS THAT NEEDS TO COME BEFORE THE SCHOOL BOARD Virginia Bryant stated she had attended the FSBA/FADSS Annual Joint Conference and reflected on the various sessions she had attended. One of the sessions was entitled, Questions You Should Know and Ask of Your School Finance Officer and would be forwarding the packet to Mr. Blocker for review. Mrs. Bryant attended an Education Foundation Meeting on June 19, 2014. The Foundation was in the process of reviewing the request from staff to fund various district programs/initiatives. Superintendent Himmel distributed and reviewed the list of requests. (Copy in supplemental file) 5
Sandra Balfour noted she also had attended the FSBA/FADSS Annual Joint Conference and felt the sessions she attended were beneficial. ADJOURNMENT The Special Meeting was adjourned at 12:43 p.m. Thomas Kennedy Chairman Sandra Himmel Superintendent 6