SRDC JOINT BOARD/FULL COMMISSION MEETING THURSDAY, JANUARY 19, 2017 AT 3:30 P.M. CENTER FOR REGIONAL DEVELOPMENT OFFICE 2401 BROADWAY AVENUE, SLAYTON, MN *** AGENDA *** 1. 3:30 p.m. / Call to Order / Pledge of Allegiance 2. 3:30 p.m. / Introductions 3. 3:35 p.m. / Additions to and Approval of Agenda Action Needed: Approve Agenda 4. 3:40 p.m. / COMMISSIONER APPOINTMENTS Stacie Golombiecki, Nobles County Municipalities (Cities Under 10,000) Representative Health & Human Services Public Interest Group Representative Myron Koets, Pipestone County Municipalities Representative Paul DeBlieck, Redwood County Municipalities Representative Bob VanHee, Redwood County Board of Commissioners Representative Action Needed: Approve Commissioner Appointments 5. 3:45 p.m. / Consent Agenda Items: (Pages 1-) --Minutes from November 10, 2016 Full Commission and December 8, 2016 Board Meetings (Pages 1-11). --Dec. Receipts/Expenditures Report (Pages 12-26) --Contracts: Jackson County Revolving Loan Fund Contract(Pages 27-30). Action Needed: Approval of Consent Agenda items. 6. 3:50 p.m. / Finance Report (Pages 31-32) Dianne Crowley, Finance Director, will review the current Treasurer s Report including bank accounts and investments (enclosure). Action Needed: Approve Treasurer s Report Dianne Crowley, Finance Director, will present the Commission's Administrative Report for December, 2016 (enclosure). Action Needed: Approve Administrative Report 7. 3:55 p.m. / Project Reviews As of the mailing, there were no projects received for review.
AGENDA / SRDC FULL COMMISSION / 1-19-17 / PAGE 2 8. Committee and Staff Report a. 4:00 p.m. / Budget & Personnel Report Finance Director Crowley will report on the FY2017 budget revision (handout) discussed at Committee meeting held earlier in the afternoon. Action Needed: Approve Committee Recommendation. b. 4:10 p.m. / Development Report (Pages 33-38) Staff will report on current issues and activities of the staff and Commission. This month s Spotlight Article features Succession Planning (flyer enclosed) b. 4:20 p.m. / Revolving Loan Funds (Pages 39-40) Committee Chair Byrnes will report on current RLF issues and staff activities (enclosure). Economic Development Director Weis will report on current PACE activities (enclosure). c. 4:30 p.m. / Legislative Committee Report Committee Chair Carney will report on the Legislative Committee meeting held to discuss the SRDC Legislative Priority Issues for the 2017 Session (handout at meeting). Action Needed: Act on Committee Recommendations d. 4:40 p.m./transportation Committee Report (Page 41) Staff will report on current issues and activities of the staff and Commission (enclosure). e. 4:50 p.m. / Chairman / Executive Director s Report Chairman Carney and Executive Director Trusty will provide an update on activities. 9. Unfinished Business 5:00 p.m. / SRDC Standing Committee Appointments Chairman Carney will discuss SRDC Committee Appointments (information received from Commissioners at Sept. Full Commission meeting). Action Needed: Chairman Makes Appointments
AGENDA / SRDC FULL COMMISSION / 1-19-17 / PAGE 3 10. New Business SRDC Orientation Workshop for Newly Elected Officials and Newly Appointed SRDC Commissioners will be held the morning of Saturday, February 4 th at the SRDC Offices, Slayton. Registration from 8:00-8:30 a.m. Inclement weather date is the following Saturday morning (February 11 th ). Please RSVP to Rhonda if you plan to attend this Orientation. 11. Other Issues 12. Announcements Cottonwood, Redwood, and Rock County Delegations will need to caucus prior to the March Full Commission meeting to determine their representative (three year terms) on the SRDC Board of Directors. The Pipestone County and Jackson County Delegations (both terms expire March 2018) will also need to caucus to fill unexpired terms on the SRDC Board of Directors. See Page 42 for a 2017 listing of SRDC Board of Directors and SRDC Full Commission meeting dates & locations. SRDC Offices closed on Monday, January 16th in observance of Martin Luther King Holiday. SRDC Orientation Workshop on Saturday, February 4 th at SRDC Offices, Slayton. Registration from 8:00-8:30 a.m. SRDC Board of Directors Meeting on Thursday, February 9, 2017 at 3:30 p.m. at the SRDC Offices, Slayton. SRDC Offices closed on Monday, February 20 th in observance of President s Day. 13. 5:15 p.m. / Adjournment
MINUTES/SRDC JOINT BOARD OF DIRECTORS/FULL COMMISSION MEETING THURSDAY, JANUARY 19, 2017 AT 3:30 P.M. SW REGIONAL DEVEOPMENT OFFICE, SLAYTON, MN MEMBERS PRESENT: Chairman Miron Carney, Commissioners Larry Anderson, Rick Anderson, Vicky Baumann, Bob Byrnes, Bill Crowley, Mike Davis, Paul DeBlieck, Stacie Golombiecki, Lori Grant, Donna Gravley, Daryl Hanenburg, Eloise Hauschild Tim Jones, Dennis Klingbile, Myron Koets, Bruce Kooiman, Hartwin Kreft, Mike Kuhle, Paul Langseth, Richard Peterson, Sherri Thompson, Bob VanHee, Mic VandeVere, Don Wachal, Carol Wagner, and Matt Widboom. MEMBERS ABSENT: Commissioners Keith Elbers, Roxanne Hayenga, Hartman, Gerald Magnus, Maydra Maas. Eric GUESTS PRESENT: Glenn Kluis. STAFF PRESENT: Executive Director Jay Trusty, Dianne Crowley, Annette Fiedler, Max Kaufman, Judy Elling Przybilla, Robin Weis and Rhonda Wynia. CALL TO ORDER Chair Miron Carney called the meeting to order at 3:30 p.m. with the Pledge of Allegiance; introductions followed. AGENDA ADDITIONS / AGENDA APPROVAL Chairman Carney noted the addition of the Des Moines Valley Health & Human Services contract that will be discussed following the Consent Agenda items. M/S/P Motion made by Commissioner VanDeVere and seconded by Commissioner Langseth to approve the meeting agenda as presented with the one addition. Upon vote taken; Ayes-26, Nays-0. Motion Carried. COMMISSIONER APPOINTMENTS Chairman Carney announced the following new appointments to the Commission: Stacie Golombiecki, Nobles County Municipalities (under 10,000 population) Representative; Myron Koets, Pipestone County Municipality Representative; Paul DeBlieck, Redwood County Municipality Representative; Don Wachal, Jackson County Board of Commissioners Representative; and Bob VanHee, Redwood County Board of Commissioners Representative. M/S/P Motion made by Commissioner Crowley and seconded by Commissioner VanDeVere to approve the new SRDC Commissioner appointments as presented. Upon vote taken; Ayes-26, Nays- 0. Motion Carried. CONSENT AGENDA M/S/P Motion made by Commissioner Hauschild and seconded by Commissioner Crowley to approve the following consent agenda items: Minutes from November 10, 2016 Full Commission and December 8, 2016 Board Meetings; the December 2016 Receipts/Expenditures Report; Contracts: Jackson County Revolving Loan Fund. Upon vote taken; Ayes-26, Nays-0. Motion Carried.
SRDC Full Commission Meeting Minutes / 1-19-17 / Page 2 ADDITONAL CONTRACT M/S/P Motion made by Commissioner Byrnes and seconded by Commissioner Langseth to approve the contract with Des Moines Valley Health & Human Services as presented. Upon vote taken; Ayes-26, Nays-0. Motion Carried. FINANCE REPORT Finance Director Dianne Crowley referred Commissioners to the current Treasurer s Report to include monies available for cash flow purposes. An update on the status of the FY2016 audit was given. The Audit Committee is scheduled to meet on January 26 th at 4:30 p.m. M/S/P Motion made by Commissioner Langseth and seconded by Commissioner Crowley to approve the Treasurer s Report as presented. Upon vote taken; Ayes-26, Nays-0. Motion Carried. Finance Director Crowley presented the Commission s Administrative Report through December, 2016. M/S/P Motion made by Commissioner Langseth and seconded by Commissioner Hauschild to approve the Administrative Report as presented. Upon vote taken; Ayes-26, Nays-0. Motion Carried. PROJECT REVIEWS There were no projects received for review. COMMITTEE AND STAFF REPORTS Budget & Personnel Committee Report Finance Director Dianne Crowley referred Commissioners to their handout detailing the SRDC s FY2017 mid-year budget revision which she summarized. Major line item differences were explained. The revised budget is showing an estimated $2,440 in revenues over expenditures with an estimated increase in unrestricted reserve of $518.00. The Budget & Personnel Committee is recommending approval of the SRDC FY2017 mid-year budget revision. M/S/P Motion made by Commissioner Gravley and seconded by Commissioner Langseth to approve the SRDC FY2017 mid-year budget revision as recommended. Upon vote taken; Ayes-26, Nays-0. Motion Carried. Development Committee Report Economic Development Director Robin Weis referred Commissioners to their meeting packet which summarized the Comprehensive Economic Development Strategy (CEDS) activities, Southwest Economic Development Pro s, Economic Development Planners statewide networking, DevelopMN, daycare, broadband, and Travel Southwest (changing name to Explore SW Minnesota). Weis referred Commissioners to the Spotlight Article Succession Planning: Getting Ready for the Next Generation which will be holding a series of five forums in Worthington beginning January 31 st.
SRDC Full Commission Meeting Minutes / 1-19-17 / Page 3 Development Planner Max Kaufman reported on his work with the Statewide Health Improvement Program (SHIP) and Community Leadership Team (CLT) in the Region. Staff continues to work with SHIP in both Des Moines Valley HHS region and the Southwest HHS region. Kaufman is also working with the following cities to develop Active Living Plans: Edgerton, Minneota, Slayton, Tracy, and Mountain Lake. Annette Fiedler, Physical Development Director, is in Granite Falls today attending the U of MN Sustainable Development Partnership meeting. One of the group s areas of interest is energy. The energy work group will work with the SW and WC CERT Steering Committees to identify areas to concentrate on for the year. Also, Fiedler worked on the Murray County Comprehensive Plan which was recently approved. Staff will be assisting the county in 2017 with their ordinance updates. Revolving Loan Fund SRDC RLF Committee Chair Bob Byrnes highlighted the SRDC s Revolving Loan Fund program which started in 1994 as a Disaster RLF. As the disaster loans were repaid the fund revolved for business loans (primarily gap financing), job creation, and job retention. Since the RLF s inception, there have been 153 loans totaling over $8 million with 663 private sector jobs created and 1003 private sector jobs saved. The SRDC currently has 32 active loans that total $1,776,000. As loans are paid, part of the interest received has gone to the SRDC as a revenue source to administer the RLF. The Committee meets as needed to review loan applications and address service issues. Byrnes added that there is some risk to our loans which results in more servicing issues. Funds are currently available in the approximate amount of $229,851. The most recent loan to close was with a business in Rock County. Economic Development Director Robin Weis reported that PACE (Property Assessed Clean Energy) loan funds are currently available in the approximate amount of $467,236. To date, fourteen loans have been approved for PACE funding. Potential applicants (businesses, farmers, non-profit organizations, and churches) are encouraged to contact the office. For energy efficiency projects no primary lender is needed and loans are paid back thru property taxes. An energy audit is required. Although we currently have fourteen energy auditors that have been preapproved by the MN Dept. of Commerce for Rural MN Energy Board PACE loans, more are needed. Our projects are being pushed back because of the lack of energy auditors. The PACE Committee will next meet on January 23 rd in Slayton.
SRDC Full Commission Meeting Minutes / 1-19-17 / Page 4 Legislative Committee Chairman Carney stated that the Legislative Committee met earlier this afternoon to discuss the 2017 legislative issues agenda. The Committee is recommending the following three legislative priority issues: Funding for the Lewis & Clark Regional Water System, Funding for a Comprehensive Transportation System, and Support for the Expansion of Broadband Access. Other legislative issues of importance on the issues agenda were also noted. The Committee is recommending SRDC approval of the 2017 Legislative Issues Agenda. M/S/P Motion made by Commissioner Kreft and seconded by Commissioner Hauschild to approve the SRDC 2017 Legislative Issues Agenda as presented. Upon vote taken, Ayes-26, Nays- 0. Motion Carried. Chairman Carney noted that the Committee plans to visit with Legislators in St. Paul on February 16 and again April 27. Transportation Report Development Planner Kaufman referred Commissioners to the transportation report in the meeting packet. He is working on SRTS planning grants with the following six schools: Hills-Beaver Creek, Ivanhoe, Marshall, Murray County Central, Pipestone, and St. John Lutheran School in Redwood Falls. Kaufman reported that Physical Development Director Fiedler has been working with the Transportation Alternative Subcommittee which will next meet on February 22 nd in St. James. There were 13 applications in ATP7 requesting $4.6 million and 7 applications in ATP8 requesting $1.6 million. Information on ATP7 and ATP8 meetings was also provided. Lastly, MnDOT may have another round of SRTS planning grant funding if anyone knows of schools in the region that may be interested in applying. Development Planner Judy Elling Przybilla reported on the Public Transit Human Services Coordination Plan contract which was executed this past November. Physical Development Director Fiedler set up the first steering committee meeting in addition to identifying people interested in the project. Przybilla will be working on the rider user survey and also with the focus groups. Staff will be asking the Full Commission to participate as a focus group for the Plan at the March meeting. Chairman / Executive Director s Report Chairman Carney reported on the NADO Annual Policy Conference being held in March in Washington, DC. The last couple of years conference attendees have felt that, with the exception of visiting with our congressmen, this conference has become cut and paste and not worth the cost to attend. However, Carney feels with the new Congress and Administration that the Conference will be worth attending this year. Chairman Carney is unable to attend the conference and has asked Vice- Chair Kuhle to attend along with Executive Director Trusty.
SRDC Full Commission Meeting Minutes / 1-19-17 / Page 5 Executive Director Trusty highlighted the following activities: completion of his visits to scheduled City Council meetings, CERTS Strategic Planning meeting, Community Development training program discussion in Little Falls next week, Lyon County Hazard Mitigation review back from state, and the MHFA application which the Full Commission gave permission to sponsor at their November meeting. Staff is also looking at dates/location for the SRDC Board Retreat which will be held in either March or April. More information on the Retreat will be forthcoming. UNFINISHED BUSINESS SRDC Standing Committee Appointments Chairman Carney tabled this discussion until the March Full Commission meeting. NEW BUSINESS SRDC Orientation Workshop for Newly Elected Officials and newly appointed SRDC Commissioners will be held the morning of Saturday, February 4 th at the SRDC Offices, Slayton. Registration will be from 8:00-8:30 a.m. Inclement weather date is the following Saturday morning (February 11 th ). Please RSVP to Rhonda if you plan to attend this Orientation. February Board Meeting Executive Director Trusty reported that with the January Full Commission meeting being held a week later and the March Full Commission meeting being held March 9 th the agenda for the February Board of Directors meeting would have only one or two action items. Therefore, he is recommending that only the Executive Committee meet in February, if necessary. M/S/P Motion made by Commissioner Gravley and seconded by Commissioner Langseth to give the Executive Committee authority to meet in February, if necessary, in lieu of having a February Board of Directors meeting. Upon vote taken; Ayes-26, Nays-0. Motion Carried. OTHER ISSUES Board Terms The meeting packet contained a listing of the counties that need to caucus prior to the March Full Commission meeting to determine their representative on the SRDC Board of Directors.
SRDC Full Commission Meeting Minutes / 1-19-17 / Page 6 ANNOUNCEMENTS Chairman Carney referred Commissioners to their meeting agenda for a listing of announcements. ADJOURNMENT Chairman Carney adjourned the meeting at 4:30 p.m. Meeting Minutes Prepared by Rhonda Wynia, SRDC Administrative Specialist. Reviewed by: Approved by: Hartwin Kreft, SRDC Secretary Miron Carney, SRDC Chairman