Board Minutes June 9, 2016 Page 1 of 6 Independent School District No. 4015 Community of Peace Academy Board of Directors Meeting Minutes: June 9, 2016 Attachment A Members Present: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Pitsenbarger, Ms. Carmona Members Absent: Ms. Colter Ex-Officio Members Present: Ms. Quinn I. Peace Circle The Board meeting began at 6:00 p.m. with a Peace Circle. II. Acceptance of Minutes (Board Packet Attachments A and A2) Recommendation #1: Acceptance of the minutes of the May 12, 2016 Regular meeting. Ms. Sizer moved the Board approve Recommendation #1. Motion seconded by Ms. Baker. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Pitsenbarger, Ms. Carmona. Motion passed. Recommendation #2: Acceptance of the minutes of the May 26, 2016 Annual meeting. Ms. Carmona moved the Board approve Recommendation #2. Motion seconded by Ms. Goerss. The following III. Acceptance of Agenda Recommendation #3: Acceptance of the agenda. Ms. Davis moved the Board approve Recommendation #3. Motion seconded by Ms. P. Vang. The following IV. Treasurer s Report (Board Packet Attachment B) Recommendation #4: Approve the Community of Peace Academy Financial Statements for May 2016. Ms. P. Vang moved the Board approve Recommendation #4. Motion seconded by Ms. Sizer. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Pitsenbarger, Ms. Carmona. Motion passed. Recommendation #5: Approve the May 2016 Checks & Wire Payments Report. Ms. P. Vang moved the Board approve Recommendation #5. Motion seconded by Ms. Pitsenbarger. The following V. Approval of Purchases and Contracts (Board Packet Attachments C1 C9) Recommendation #6: Approve the subscription to Web-Based Measures of Academic Progress (MAP) Math, Reading & Language for the 2016-2017 school year, for $7,075.
Board Minutes June 9, 2016 Page 2 of 6 Ms. Goerss moved the Board approve Recommendation #6. Motion seconded by Ms. Baker. The following Recommendation #7: Approve the transportation contract from Centerline Charter Corps for the 2016-2017 school year. Ms. Goerss moved the Board approve Recommendation #7. Motion seconded by Ms. P. Vang. The following Recommendation #8: Approve the proposal from Paul Foster Construction, LLC for $30,792, and the change order for $8,992, for remodeling of the elementary girls restroom. Ms. Sizer moved the Board approve Recommendation #8. Motion seconded by Ms. Davis. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Pitsenbarger, Ms. Carmona. Motion passed. Recommendation #9: Approve the proposal from Corporate Mechanical, Inc. for mechanical work related to the elementary girls restroom remodel, for $16,950. Mr. Swanson moved the Board approve Recommendation #9. Motion seconded by Ms. Davis. The following Recommendation #10: Approve the proposal from MacPhearson for exterior masonry work for $30,416 plus $1,062 per day to not exceed three days plus 10% contractor s fee. Ms. Carmona moved the Board approve Recommendation #10. Motion seconded by Ms. Baker. The following Recommendation #11: Approve the purchase of a dishwasher and related dish tables from Rapids Foodservice Contract and Design for the cafeteria kitchen for a total of $23,824.15. Other bids came in. There will be an update at the August mtg. Ms. Goerss moved the Board approve Recommendation #11. Motion seconded by Ms. Baker. The following Recommendation #12: Approve the purchase of 30 MacBooks from Mac of all Trades, for a combined price of $8,408.53. Ms. Sizer moved the Board approve Recommendation #12. Motion seconded by Ms. Pitsenbarger. The following Recommendation #13: Approve the purchase of instructional resources for Calculus from Cenage Learning, for $6,418.75. Ms. P. Vang moved the Board approve Recommendation #13. Motion seconded by Ms. Goerss. The following
Board Minutes June 9, 2016 Page 3 of 6 Recommendation #14: Approve the purchase of instructional resources for Physical Science from McGraw Hill, for $7,253.79. Ms. Baker moved the Board approve Recommendation #14. Motion seconded by Ms. Davis. The following Recommendation #15: Approve a contribution of $5,000 to the East Side Learning Center for tutoring services to be provided during the 2016-2017 school year. Ms. Goerss moved the Board approve Recommendation #15. Motion seconded by Ms. Carmona. The following VI. Executive Director s Report (Board Packet Attachment D) Section I: Personnel A. Leaves Behavior Tech Laxee Thao is on parental leave from March 7th to June 6th, 2016. Technology Department Director Paul Schettner remains on intermittent Family and Medical Leave. B. Separations The employment of PreK Paraprofessional Lydia Schultz will terminate on June 6th, 2016. The employment of Kindergarten Paraprofessional Kate Kaye will terminate on June 6th, 2016. C. New Hires 2015-2016 There are no current year new hires. D. 2015-2016 Open Positions One short-term full-time custodian will be hired onto the Maintenance Crew to support summer building cleaning and care. One full-time ongoing custodian will be hired to join the Maintenance Crew. E. Internal Transfers, 2016-2017 9th Grade Language Arts Teacher Martha Zosel will return as a High School Special Education Teacher assigned to the High School. F. New Hires, 2016-2017 Katherine Reisdorf, 2 nd Grade Co-Teacher Delia Bingea, 4 th Grade Teacher Laura Meyer, 4 th Grade Co-Teacher Rachel Sear, 5 th Grade Co-Teacher Viet Le, 9 th Grade Math Teacher Melissa Brigs, HS Special Education Teacher G. Open Positions, 2016-2017 6 th Grade Teacher 8 th Grade Math Teacher 9 th Grade Language Arts Teacher PreK Reading Corps Tutor PreK Paraprofessional Kindergarten Paraprofessional Special Education Paraprofessional
Board Minutes June 9, 2016 Page 4 of 6 H. 2016-2017 Hiring Timelines Current CPA staff were asked to respond by March 25th, 2016 with their intent to return to their position in 2016-2017. Written notification of renewal or nonrenewal was offered in the form of Intent to Rehire notices on April 29th, 2016. Letters of Employment, which include terms of employment, were distributed on June 1st, 2016 and are requested back by June 6th, 2016. Recommendation #16: Accept the June 2016 Personnel Report. Ms. Pitsenbarger moved the Board approve Recommendation #16. Motion seconded by Ms. Davis. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. I. Contracts for Service, 2016-2017 Recommendation #17: Approve the 2016-2017 annual contract with Catholic Charities for the.8 FTE School Social Worker services of Jennifer Littlewolf, for $63,451. Mr. Swanson moved the Board approve Recommendation #17. Motion seconded by Ms. Goerss. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Section II: Academic Program A. School Improvement Efforts / Regional Center of Excellence (Board Packet Attachment D1) The June 1st Record of Continuous Improvement was submitted. Math Specialist Perry Wilkinson of the SouthEast/Metro Regional Center of Excellence met with 7-12 Principal Tim McGowan and 7-12 Instructional Coach Ann Ericson on May 31st, 2016 to plan for professional development for the 7-12 Math Department on June 10th, 2016. Section III: Foundation Grant Initiatives A. McKnight Foundation Grant Update There is no new information to report. Section IV: Finance A. Enrollment 2015-2016 enrollment as of 6/2/2016: 745. Last report, 4/29/16: 747. 2016-2017 enrollment as of 5/27/2016: 791. B. Extended Time Revenue An application for Extended Time Revenue has been submitted to the Minnesota Department of Education. Extended time revenue is funding to support the provision of after-school, extended school year, and summer programming. If approved, CPA would generate $14,037 in extended time revenue. C. Pathway II Early Learning Scholarship Dollars Community of Peace Academy was notified by the Minnesota Department of Education that our application for Pathway II Early Learning Scholarships funds was been approved. Pending final passage of the fiscal year 2017 education budget, the final Pathway II scholarship allocation for Preschool 4 Peace is $47,110 for fiscal year 2017. In order to be awarded a scholarship families must have income equal to or less than 185 percent of federal poverty level income in the current calendar year, or be able to document their child's current participation in the free and reduced-price lunch program. D. Lease Aid (Board Packet Attachment D2) The Fiscal Year 2017 lease aid application has been submitted to the Minnesota Department of Education.
Board Minutes June 9, 2016 Page 5 of 6 Section V: State Reporting and Compliance A. Reading Well By Third Grade Community of Peace Academy s Reading Well by Third Grade report will be submitted to the Minnesota Department of Education in advance of the July 1st, 2016 deadline. This data submission is required by Minnesota Statutes, section 120B.12 (Read Well by Third Grade) on reading proficiency for all students in Kindergarten through Grade 2. Submission required to receive Literacy Incentive Aid as provided by Minnesota Statutes, section 124D.98. Section VI: Authorizer A. University of St. Thomas Annual Evaluation of CPA (Board Packet Attachment D3) University of St. Thomas Charter Authorizing Program Coordinator Dana Peterson provided the Community of Peace Academy 2016 Annual Evaluation. Overall strengths lie in the Finance, Governance and Management sections. Weaknesses include specific academic achievement indicators. There has been notable growth in several areas of Board Governance since the prior year evaluation. Areas for continued growth include Finance Committee oversight and Board skills and expertise. B. Spring Site Visit Ms. Peterson conducted her spring site visit to Community of Peace Academy on May 12th, 2016. Section VII: Legislative Update A. Voluntary PreK Funding The Minnesota legislature approved $25 million for districts and charter schools to establish a voluntary Pre-Kindergarten program. The bill is awaiting signature by Governor Dayton. If the bill becomes a law, the deadline for schools to apply for voluntary PreK funding is July 1, 2016. We are awaiting additional information regarding this funding opportunity and intent to apply for funding if eligible. Section VIII: Other Business A. Other Business There is no other business to report. VII. Board Committee Updates Nominating Committee (Board Packet Attachments E1 and E2) Recommendation #18: Appoint Carol Weissenborn to the open Community Member seat on the Board of Directors, for a 3-year term beginning in August 2016. Ms. Goerss moved the Board approve Recommendation #18. Motion seconded by Ms. Carmona. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Schoolwide Oversight Committee (Board Packet Attachment E3) Facility Committee (Board Packet Attachment E4) Branding and Marketing Task Force Mr. Swanson, Ms. Carmona, Ms. Davis and Ms. Goerss signed up to be on this task force. VIII. 2016-2017 Home/School Compact and Parent Involvement Plan (Board Packet Attachments F1 and F2) Recommendation #19: Approve the 2016-2017 Home/School Compact. Ms. Sizer moved the Board approve Recommendation #19. Motion seconded by Ms. P. Vang. The following
Recommendation #20: Approve the 2016-2017 Parent Involvement Plan. Board Minutes June 9, 2016 Page 6 of 6 Ms. Baker moved the Board approve Recommendation #20. Motion seconded by Ms. Pitsenbarger. The following IX. Review 2016 Parent Engagement Survey Results Ms. Quinn reviewed the results with the board. X. New Board Member Orientation Planning New Board Member Orientation will be held in August. XI. Executive Director Salary Determination Recommendation #21: Approve increasing the Executive Director s salary to $130,000.00 for the 2016-2017 school year. Ms. Goerss moved the Board approve Recommendation #21. Motion seconded by Ms. Ms. Sizer. The following XII. Adjourn Ms. Baker moved the meeting adjourn at 7:42 p.m. Motion seconded by Ms. Davis. The following voted in favor: Ms. Humm, Ms. Sizer, Ms. P. Vang, Ms. Goerss, Ms. Davis, Ms. Baker, Mr. Swanson, Ms. Pitsenbarger, Ms. Carmona. Motion passed. Respectfully submitted, Katy Sanchez Board Clerk