Tender Notice for re-filling of Fire Extinguishers at LIC of India, Central Office, Yogakshema, Jeevan Bima Marg, Mumbai-400021 LIC of India, Office Services Dept, Central Office, Mumbai invites tenders from competent contractors/vendors/agencies to carry out re-filling of fire extinguishers at Yogakshema building, Mumbai as per the proforma given in the tender format below:- Tender issued on 23.12.2015 Last date for issue of tender documents 04.01.2016 Last date for submission of bids(refer slno.15 of GENERAL) 04.01.2016 Date of opening technical bids 04.01.2016 Earnest Money Deposit Rs.5,000/- (to be remitted through Demand Draft only favoring LIC of India) ed tenders under two-bid system with non-refundable tender fees of Rs.250/- in cash through Misc. Receipt at the cash counter on 3 rd Floor, West Wing, Yogakshema, J B Marg, Mumbai-400021 or in the form of Demand Draft favoring LIC of India are invited for re-filling of tenders Tender quotation should be either TYPE WRITTEN or MUST BE IN INK and should NOT be with any pre-conditions The interested vendors fulfilling the following conditions may apply in two-bid - 1. Should have satisfactorily completed similar jobs in any PSU, PSU Bank, Public Sector Insurance Companies, Public Sector Financial Institutions during FY 2012-13, 2013-14, 2014-15 Attach certified copies of work orders clearly specifying nature of work, value of the job awarded. 2. Vendor/agency must have its office/branch and service centre in Mumbai also and must be in existence for the last 5 years Attach proof 3. Vendor/agency should be a licensed agency in accordance with Maharashtra Fire Prevention and Life Safety Measures Act,2006 at the time of applying and during the contract period Attach copy of valid license 4. Vendor/agency must have an average annual turnover of Rs.50 lacs from works of similar nature.attach copies certified by Chartered Accountant 5. Vendor/agency must have a valid PAN, Service Tax Regn No Attach copies 6. Vendor/agency must have a team of competent/qualified technical personnel 7. The Vendor/agency should submit its offer letter along with refundable EMD of Rs.5,000/- in the form of DD drawn in f/o LIC of India payable at Mumbai. 8. The offer letter shall remain valid for a period of 90 days from the date of opening of technical bids 9. Relevant information/copies of certificates, work orders should be annexed with tender documents. Non-receipt of any information/certificates with the tender may entail rejection of the tender. 10. For clarification, please contact: Joe Coutinho, Assistant Secretary-022-66598428 Pravin Thakur, Administrative Officer-02266598427. (between Monday to Friday from 11:00 am to 05:00 pm and Saturdays from 11:00 am to 1:00 pm) Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 1 of 7
General 1. Delivery & Completion:- Re-filling of fire-extinguishers as per ISI specifications should start within 10 days from the date of awarding the order and should be completed in a phased manner in lots of 40 to 45 each Each lot should be reinstalled within 15 days from the date of taking up the lot, failing which penalty of 0.5% per week of the total contracted refilling cost of the lot will be charged for the delay subject to maximum of 5%. When fire extinguishers are taken for re-filling, the vendor shall provide temporary replacement at no extra cost whatsoever till the fire extinguishers are brought back and installed 2. Refilling work would be carried out in consultation with Chief Security Officer, Deputy Officer of LIC Random testing of the quality of MAP powder at the time of refilling will be carried out by Chief Security Officer, Deputy Officer of LIC. 3. The testing should be carried out with pressure prescribed as per specification of ISI Standard. One or two fire extinguishers of each category should be tested to ensure satisfactory compliance. Cost of testing will be borne by the Vendor. 4. After awarding of order, in case of unsatisfactory services and/or failure to complete the job in time, LIC of India reserves the right to terminate the contract black-list the agency and forfeit the EMD, Security Deposit. 5. The EMD of unsuccessful bidders will be refunded within a period of 45 days from the date of issuing work order to the Successful bidder. However, in case the successful bidder backs out/withdraws before/after the work order is issued, then, his/her EMD will be forfeited and the Vendor/agency will be black-listed. 6. LIC reserves the right to cancel one or all tenders without assigning any reasons whatsoever 7. Envelope-1 should be super-scribed Tender for re-filling of fire extinguishers at LIC of India, Yogakshema, Mumbai and shall contain the following: Envelope-2 Envelope-3 The envelope for Technical bid, Envelope-2 shall be super-scribed Technical bid for re-filling of fire extinguishers at LIC of India, Yogakshema and shall contain the following: Information as per the proforma Mandatory Technical Requirement along with copies of required documents. Tender document duly stamped and signed on each page as token of acceptance of all terms & conditions laid down Offer letter EMD of Rs.5,000/- in the form of DD favoring LIC of India payable at Mumbai The envelope for Financial bid, Envelope-3 shall be super-scribed Financial bid for re-filling of fire extinguishers at LIC of India, Yogakshema and shall contain the following: Rates for re-filling of fire extinguishers should be excluding VAT,Service Tax and in the format given in the tender document. Submission of Financial Bid in any format other than the format provided in the tender document will not be accepted and the bid will be rejected. 8. The rates quoted in the Financial Bid shall be inclusive of Transportation Charges, Technicians Fees, TA/DA any other expenses whatsoever. The total cost in the Financial Bid would be considered for finalizing the L-1 bidder. Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 2 of 7
9. The successful bidder shall have to deposit a sum equivalent to 10% of the Contract Value as Security Deposit, which in the event of not carrying out the contracted services as per the terms and conditions of the tender, shall be forfeited. Security Deposit in the form of DD fvg. LIC of India, payable at Mumbai shall be deposited within 5 days of awarding the order. Security Deposit without interest will be refunded at the time of final settlement after satisfactory completion of work. 10. Payment to the vendor/agency shall be made after satisfactory completion of the work. 11. Disputes, if any, shall be considered to be within the jurisdiction of Courts in Mumbai 12. The vendor will carry out the re-filling of existing fire extinguishers which shall include:- a) Replacement of defective spare parts like discharge tube, nozzle, horn water, washer, plunger etc at the time of re-filling as per approved rates subject to prior approval of LIC b) Repair of fire extinguishers, if required but subject to prior approval of LIC c) Refilling charges quoted shall include re-filling of gas cartridges and hydro-testing of the concerned fire extinguishers d) Hydro testing certificate of fire extinguishers will be submitted along with bill e) Replacement of small spares like rings/washers to be done at no extra cost 13. The details of fire extinguishers which need re-filling are as under:- Srno Item Quantity 1 ABC Type-5 kg 128 2 ABC Type-2 kg 39 3 ABC Type-1 kg 11 4 ABC Type-0.5 kg 1 5 ABC Type-4.5 kg 36 6 Co 2 Gas Type 1 7 Clean Agent-5 kg 10 Total 226 14. The actual quantity of fire-extinguishers that need re-filling may vary from the quantity projected above and payment will be made according to the actual number of fire-extinguishers that are re-filled. 15. Tender documents are available for download at www.licindia.co.in under the head Tenders. 16. The envelope containing tender documents (refer point 3 of GENERAL above) marked as Tender for re-filling of fire extinguishers at LIC of India, Yogakshema is to be submitted latest by 15:00 hrs on 04.01.02016 to:- The Secretary(OS) LIC of India Yogakshema Office Services Dept, Central office West Wing, 4 th floor Jeevan Bima Marg Mumbai-400 021 17. Applicants should ensure that the applications are received before the date & time specified above. Applications received late on account of any reason whatsoever shall not be accepted Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 3 of 7
Offer Letter The Secretary(OS) LIC of India Yogakshema OS Dept Central Office Mumbai Dear Sir, Re: Tender for re-filling of fire extinguishers at LIC of India, Yogakshema, J B Marg, Mumbai-400 021. Having examined the nature and quantum of work relating to above mentioned subject, I/We, the undersigned hereby submit my/our offer I/We have submitted EMD of Rs.5,000/- in the form of DD drawn in f/o LIC of India, payable at Mumbai, as per details given below:- I/We agree to deposit a sum of 10% of the Contract Value as Security Deposit on award of Contract and which in the event of not carrying out the contracted services, as per terms & conditions of the tender, shall be forfeited and my/our agency being black-listed. I/We are a licensed agency in accordance with Maharashtra Fire Prevention and Life Safety Measures Act,2006 for carrying out the tendered work (copy enclosed) I/We have read the general terms & conditions of the tender and agree to abide and comply with the same. Yours faithfully, Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 4 of 7
Mandatory Technical Requirement (Technical Bid) 1. Name & address of the firm Telephone no e-mail id: 2. Type of firm:(sole Proprietorship/Partnership/Ltd. Co/Others) 3. Name, address, telephone of the Branch/Service Centre in Mumbai 4. Year of Establishment (must be more than 5 years old).attach proof 5. Whether having valid license under Maharashtra Fire Prevention and Life Safety Measures Act,2006? If yes, please attach copy 6. PAN No.(attach copy) 7. Service Tax No. (attach copy) 8. Turnover of last three years (attach copies certified by Chartered Accountant) 9. Name of Banker with address(provide NEFT details for refunding of EMD) Attach copy of cancelled cheque 10. Details of re-filling work carried out during FY 2012-13, 2013-14, 2014-15. (attach copies) Year Name of the Organization Work order ref and date Extra rows may be added if required Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 5 of 7
Financial Bid The Secretary(OS) LIC of India Yogakshema Office Services Dept Central Office Mumbai Dear Sir, Re: Tender for re-filling of fire extinguishers at LIC of India, Yogakshema, J B Marg, Mumbai-400 021. I/We have read, understood all the conditions as per tender document and quote rates as under:- Srno Item Unit Quantity Rate Amount (1) (2) (3) (4) (5) (6)= (4) * (5) 1 ABC Type-5 kg Nos. 128 2 ABC Type-2 kg Nos. 39 3 ABC Type-1 kg Nos. 11 4 ABC Type-0.5 kg Nos. 1 5 ABC Type-4.5 kg Nos. 36 6 Co 2 Gas Type Nos. 1 7 Clean Agent-5 kg Nos. 10 Total 226 VAT % (specify %) Service tax % (specify %) Total including taxes Rates quoted should be inclusive of Transportation Charges, Technicians Fees, TA/DA any other expenses but excluding VAT, Service Tax. Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 6 of 7
Rates for spares (not to be considered for deciding the lowest quotation) Srno Item CO2 Fire extinguishers Discharge horn Discharge tube Discharge hose Valve replacement Pressure guage ABC Type Fire extinguishers Valve replacement Pressure guage Discharge nozzle Discharge hose Others Cap assembly Stand for fire extinguishers Testing charges for CO 2 Testing charges for ABC Labels Resting belt Painting Rate (Rs) in figures Rate (Rs) in words The price quoted above shall be inclusive of all labor costs, taxes, duties and levies etc. The cost of spares shall not be taken into consideration for deciding the lowest quotation. Replacement of spares, if required, shall be done only after approval in writing is given to vendor by LIC LIC of India may or may not utilize the services of the vendor for procurement of spares Tel: 22810689,22028486 Fax: 22045607, E-mail:co_eos@licindia.com Page 7 of 7