HINDUSTAN PETROLEUM CORPORATION LIMITED LPG PROJECTS HINDUSTAN BHAWAN, 3 RD FLOOR 8, SHOORJI VALLABHDAS MARG, BALLARD ESTATE MUMBAI 400 001 TENDER DOCUMENT FOR SUPPLY OF SEAMLESS PIPES TO HPCL LPG IMPORT FACILITIES AT MANGALORE Signature & Seal of Bidder 1
INDEX 1. INTRODUCTION 2. INSTRUCTIONS TO BIDDERS 3. SPECIAL TERMS AND CONDITIONS 4. TECHNICAL SPECIFICATIONS 5. SCHEDULE OF QUANTITIES Signature & Seal of Bidder 2
INTRODUCTION Hindustan Petroleum Corporation Limited (HPCL) proposes to set up LPG Blending Facilities at Mangalore LPG Import Facilities and this tender is initiated for Supply of SEAMLESS PIPELINES at the proposed location in line with the scope and technical specifications mentioned in this tender document. ADDRESS OF THE LOCATIONS Managalore LPG Import Facilities Hindustan Petroleum Corporation Ltd Village : Bala, Via : Katiapalla Mangalore : 575030 Contact persons at HQO: Shri P. S. Murthy (Sr. Manager LPG Projects) 022 22703407, 22637072 Email psmurthy@hpcl.co.in Sh S. K. Singh (Exe Project Engr) 022 22637079 Email sksingh@hpcl.co.in Contact Persons at Site : Sh. Neeraj Chak (Exe Project Engr) 08246451830 Email nchak@hpcl.co.in Signature & Seal of Bidder 3
INSTRUCTIONS TO BIDDERS E-TENDER TERMS & CONDITIONS 1) This is only a Tender Enquiry and not an order. 2) The tender should be submitted online at website http://eproc.hpcl.co.in only, by the due date and time, as specified in the tender. Late / delayed tenders submitted on line after the due date and time, for whatsoever reasons will not be considered. The Server Date & Time as appearing on the HPCL website (http://eproc.hpcl.co.in) shall only be considered for the cut-off date and time for receipt of tenders. Offers sent through post, telegram, fax, telex, e-mail, courier will not be considered. 3) For submitting the bid on-line it would be mandatory for bidders to obtain digital certificate (which will enable data encryption as well as digital signing). For information regarding digital certificate, bidders may visit http://www.cca.gov.in. For submitting the bid online, bidders are advised to follow the step by step procedure given under the link Vendor Instruction Manual at website http://eproc.hpcl.co.in. 4)The on-line bidding would comprise broadly the following steps: i) Enrollment by vendor at http://eproc.hpcl.co.in (can be done without digital certificate) by clicking the link Supplier Registration. ii) The system generated challenge phrase will be sent to vendor at e-mail address provided by him during enrollment. iii) The vendor would be required to login at http://eproc.hpcl.co.in with this challenge phrase along with Signature & Seal of Bidder 4
his user id & password. The vendor has to complete 2 page registration form. iv) As soon as vendor fills two page registration form, he should put a request letter on letterhead (giving tender number) to HPCL for approving his enrollment. The request may be sent through fax or e-mail No request for enrollment approval shall be considered within 72 hours of tender due date / time. v) After enrollment, vendor would be required to login and register his digital certificate (to be obtained by vendor) at website. vi) After registering digital certificate vendor can participate in the e tender. The vendors who are already enrolled at website: http://eproc.hpcl.co.in need not to enroll again and vendors who have already got valid digital certificate (enabling data encryption as well as digital signing) are not required to procure another digital certificate. 5) Partially completed / incomplete tenders shall not be considered. 6) All communication,regarding the tender including queries, if any, and submission of offers shall be done online within the e-procurement system at website http://eproc.hpcl.co.in. 7) Two Bid System : Bidders are required to submit offer in Two Parts, namely Unpriced & Priced. 8) Validity: Quoted prices shall be valid for a period of 90 days from the due date / extended due date for the placement of order. Signature & Seal of Bidder 5
9) Bidders shall be required to arrange all resources, including Digital IDs and Internet Connections at their own cost, for participating in online tenders at HPCL e-procurement site. 10) HPCL shall not be responsible for any delays occurred due to reasons whatsoever in receiving as well as on line submitting offers, including internet connectivity, documents uploading/downloading issues etc. HPCL shall not be responsible for any postal or other delays in submitting EMD / tender cost wherever applicable. 11) Request for extension of tender submission due date, if any, received from bidders within 48 hours of tender submission due date / time, shall not be considered. 12) Clarifications sought/ queries received from bidders /vendors/parties on tender, within last seven days of bid due date, will not be entertained by HPCL. Please note that queries related to scope of job, tender specifications, terms & conditions etc should be submitted on line only (by logging in at http://eproc.hpcl.co.in) by the query end date / time specified in the tender consolidated view / NIT view/ tender calendar. HPCL, at its sole discretion, may not entertain the queries sent by post / fax/ e-mail or through any other mode of communication. 13) Tender opening (un priced bid as well as priced bid) will be done online at the time and dates specified in the tender. Vendors who have responded to the tender are requested to login at the specified date and time at HPCL e-procurement website (http://eproc.hpcl.co.in) for witnessing the tender opening (un priced bid as well as priced bid in case of technically accepted vendors). Signature & Seal of Bidder 6
14) HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders without assigning any reason. HPCL reserves right to accept any or more tenders in part. Decision of HPCL in this regard shall be final and binding on the bidder. 15) HPCL shall follow Purchase Preference / Price Preference as per prevailing guidelines of Government of India. 16) Grievance Redressal Mechanism: Hindustan Petroleum Corporation Limited (HPCL) has developed a Grievance Redressal Mechanism to deal with references / grievances if any that are received from parties who participated / intend to participate in the Corporation Tenders. The details of the same are available on our website www.hindustanpetroleum.com. SPECIAL TERMS AND CONDITIONS 1. COMPLETION PERIOD: It shall be defined as below : (a) SUPPLY OF MATERIAL : All the material / equipment shall be delivered at plant / site within 4 (Four) months from the date of receipt of Letter of Intent / PO or advice from HQO, LPG Projects dept. whichever is earlier. (b) The Fabrication, Erection & Commissioning shall be in the scope of HPCL 2. PAYMENT TERMS For all Supply Items 90% against receipt of Pipes at site and submission of manufacturer s test certificates, third party inspection reports etc., complete. 10% against submission of performance bank guarantee for 10% of the total value of the above items. 3. Defects liability Period: Signature & Seal of Bidder 7
12 months from the date of commissioning of equipment or 18 months from the date of supply of material at site whichever is earlier. 4. PENALTY : Penalty at the rate of 0.5% per week for delay beyond the scheduled delivery period subject to a maximum of 5% of total order value will be levied for the delay beyond the scheduled completion period. 5. Third Party Inspection : Vendor to arrange for Third Party Inspection of all the supply items and include all charges within the quoted Rates. 6. ARBITRATION 6.1 All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of the contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either party to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided. 6.2 The appointing authority shall either himself act as the Sole Arbitrator or nominate some officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or HPCL) or a retired officer of any other Government Company in the Oil Sector or any retired officer of the Central Government not below the rank of a Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the parties. The contractor/vendor shall not be entitled to raise any objection to the appointment of such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or shareholder of the owner, another Govt. Company or the Central Government or that he/she has to deal or had dealt with the matter to which the contract relates or that in the course of his/her duties, he/she has/had expressed views on all or any of the matters in dispute or difference. 6.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid, shall nominate another Officer as aforesaid, to act as the Sole Arbitrator. 6.4 Such another Officer nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the stage at which it was left by his Signature & Seal of Bidder 8
predecessor. It is expressly agreed between the parties that no person other than the Appointing Authority or a person nominated by the Appointing Authority as aforesaid, shall act as an Arbitrator. The failure on the part of the Appointing Authority to make an appointment on time shall only give rise to a right to a Contractor to get such an appointment made and not to have any other person appointed as the Sole Arbitrator. 6.5 The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement. 6.6 The work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned party shall be withheld (except to the extent disputed) on account of initiation, commencement or pendency of such proceedings. 6.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary. 6.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties unless the Sole Arbitrator otherwise directs in his award with reasons. The Award of the Sole Arbitrator shall be final and binding on both the parties The lumpsum fees of the Arbitrator shall be Rs. 60,000/- per case and if the sole Arbitrator completes the arbitration including his award within 5 months of accepting his appointment, he shall be paid Rs. 10,000/- additionally as bonus. Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid stagewise i.e. 25% on acceptance, 25% on completion of pleadings/ documentation, 25% on completion of arguments and balance on receipt of award by the parties. 6.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration proceedings under this Clause. 6.10 The Contract shall be governed by and constructed according to the laws in force in India. The parties hereby submit to the exclusive jurisdiction of the Courts situated at Mumbai for all purposes. The Arbitration shall be held at Mumbai and conducted in English language. 6.11 The Appointing Authority is the Director Marketing of Hindustan Petroleum Corporation Limited. Signature & Seal of Bidder 9
TECHNICAL SPECIFICATIONS FOR SEAMLESS PIPES 1. Item : Seamless Pipes 2. Material : Carbon Steel ASTM A 106 Gr B 3. Dimensional Standard : ANSI B 36.10 4. Ends : Beveled with end protection caps (50 mm and above) Plain with end protection caps (40 mm & below) 5. Length : Single Random, 5-7 M 6. Size : 50 mm- 200 mm (Sch 40 ASTM A 106 Gr.B) 40 mm & below (Sch 80 ASTM A 106 Gr. B) 7. The tube shall confirm to the following standards in their sizes and weights: S.No. NB SCHEDULE OUTER DIA WALL THICKNESS WEIGHT (mm) (mm) (mm) (kg/m) 1 200 40 219.1 8.18 28.55 2. 150 40 168.3 7.11 18.97 3. 100 40 114.3 6.02 16.07 4. 80 40 88.9 5.49 11.29 5. 50 40 60.3 3.91 5.44 6. 40 80 48.3 5.08 5.41 7. 32 80 42.2 4.82 4.47 8. 25 80 33.4 4.55 3.24 9. 20 80 26.7 3.91 2.20 10. 15 80 21.3 3.73 1.62 For Details of 250 NB Pipe The material and Dimensions shall be same as mentioned in 2 & 3. Material shall confirm to mentioned Codes 8. Scope of Third Party Inspection for Seamless pipes: Scope of third party inspection shall be as detailed below: FOR TRADERS : Signature & Seal of Bidder 10
1. Visual : 100% 2. Dimensional Check : 100% 3. Tensile Requirement : One sample for each size of pipe and each heat 4. Chemical Analysis : One sample for each size of pipe and each heat 5. Bend / Flattening Tests : One sample for each size of pipe and each heat 6. Hydrotesting : One sample for each size of pipe and each heat Review of manufacturer test certificates. FOR MANUFACTURERS: (a) Review of Test certificates. (b) Visual inspection -- 100% (c) Dimensional check -- 100% NOTE: All the pipes shall be stamped by Third party inspection agency. The TPI stamping shall be clearly visible on all pipes and the stamping mark to be mentioned in TPI reports. 9. Third Party Inspection Agencies: Our approved Third Party Inspection Agencies are :(i) EIL (ii) RITES (iii) Bureau Veritas (iv) LLOYDS (v) IRS (vi) PDIL A333 GRADE 6- Pipes shall be in Length 4-7m and shall be LTCS ASTM A333 GRADE 6 of Schedule 40 and dimensional Standards as per ANSI B 36.10. Impact Test for LTCS Pipes & Stamping shall be witnessed by TPIA SCHEDULE OF QUANTITIES S. Qty Description of Supply Items No Unit 1 25 NB SCH.80, SEAMLESS, B36.10, PE, A106 Gr B Pipe 6 RM 2 50 NB SCH.40, SEAMLESS, B36.10, BE, A106 Gr B Pipe 6 RM 3 100 NB SCH.40, SEAMLESS, B36.10, BE, A106 Gr B Pipe 6 RM 4 250 NB SCH.40, SEAMLESS, B36.10, BE, A106 Gr B Pipe 6 RM 5 300 NB SCH.40, SEAMLESS, B36.10, BE, A333Gr 1/6 Pipe 300 RM 6 150 NB SCH.40, SEAMLESS, B36.10, BE, A333Gr 1/ 6 Pipe 12 RM Signature & Seal of Bidder 11
7 200 NB SCH.40, SEAMLESS, B36.10, BE, A333Gr 1/ 6 Pipe 300 RM 8 250 NB SCH.40, SEAMLESS, B36.10, BE, A333Gr 1/ 6 Pipe 200 RM 9 300 NB SCH.40, SEAMLESS, B36.10, BE, A333Gr 1/ 6 Pipe 24 RM Signature & Seal of Bidder 12