OPEN MINUTES Minutes of a meeting of the Kaipatiki Local Board held in the Kaipatiki Local Board Office, 90 Bentley Avenue, Glenfield on Tuesday, at 5.30pm. PRESENT Chairperson Lindsay Waugh Deputy Chairperson Nick Kearney Members Grant Gillon [from 5.35pm, Item 8.1;until 8.30pm, Item 25; from 8.46, Item 25] John Gillon [from 5.35pm, Item 8.1; until 9.23pm, item 29; from 9.27pm, Item 31] Richard Hills Vivienne Keohane Chris Marshall Kay McIntyre APOLOGIES Mayor Len Brown ALSO PRESENT Councillor Ann Hartley [from 5.43pm, Item 8.1; until 9.05pm, Item16] George Wood [from 8.46pm, Item 25; until 9.05pm, Item16]
1 Welcome 2 Apologies Resolution number KT/2011/263 MOVED by Member Waugh, seconded Member McIntyre: That the apologies from Mayor Len Brown, be accepted and apologies from Member J Gillon for lateness, be accepted. 3 Declaration of interest There were no declarations of interest. 4 Confirmation of minutes Resolution number KT/2011/264 MOVED by Member Waugh, seconded Member Hills: That the minutes of the meeting of the Kaipatiki Local Board held on Tuesday, 9 August 2011 and Monday, 29 August 2011, be confirmed as a true and correct record of the meeting. 5 Leave of absence There were no leaves of absence. 6 Acknowledgements 6.1 Acknowledgements to Henry Tohu Resolution number KT/2011/265 MOVED by Member Kearney, seconded Member Hills: Henry was a key member of the North Harbour Triathlon Club. Once overweight and unfit, he turned his life around only a few years ago through competing in Ironman triathlons and two IronMaori triathlons. IronMaori was started two years ago to encourage Maori to take part in multisport. He was a Hillcrest resident and an active Maori role model in the community. He did do a lot of mentoring, especially with Maori who wanted to turn their health around. He completed four Taupo Ironman events. Henry died suddenly on Friday 2 August, aged 46 and leaves a wife and daughter. Minutes Page 3
6.2 Acknowledgement to Frank Aitken-Smith Resolution number KT/2011/266 MOVED by Member Kearney, seconded Member Hills: Frank has been a leading figure in the Northcote commmunity for about 40 years. He was originally involved with the Northcote Lions and in the early 1980's he was instrumental in fundraising and building the Northcote Citizens Centre hall, which he wanted built as a base for the Northcote Central Senior Citizens Association, and which now is used by various community organisations and groups across the North Shore and Auckland. Frank then became a founding trustee of the Northcote Citizens Centre Management Trust which administered the hall when it was built, and when the Lions ceased in Northcote in about 1984 he carried on with running the hall as a trustee. Frank then moved into the secretary/treasurer role in 1996 and his stewardship in that role has meant it has been entirely self-sufficient in its funding (i.e. it has not needed to put its hand out to the council for ratepayer funding). Frank has recently announced that he has to stand down as secretary/treasurer immediately for health reasons. 6.3 Acknowledgement to Eleanor Adviento Resolution number KT/2011/267 MOVED by Member Waugh, seconded Member Marshall: Eleanor Adviento has been selected to represent NZ in curling for the following; NZ Youth Olympic Team and NZ Under-21 Women's Team competing at the Pacific- Asia Junior Curling Championships in Jeonju, South Korea Eleanor is one of our long standing Youth Advisory Group Leaders, and has been part of the Beach Haven Placemaking Group since inception, as well as many other local activities. 6.4 Acknowledgement Resolution number KT/2011/268 MOVED by Member Waugh, seconded Member Marshall: 7 Petitions That the Kaipatiki Local Board congratulates all those involved in delivering the world class spectacular event and ceremony that launched the opening of the Rugby World Cup There were no petitions. Secretarial Note: Member John Gillon entered the meeting at 5.35pm. Secretarial Note: Councillor Ann Hartley entered the meeting at 5.43pm Minutes Page 4
8 Deputations 8.1 Raeburn House A power point presentation entitled Regional Food Economy and Culture: Auckland Food Alliance was tabled. A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. Resolution number KT/2011/269 MOVED by Member Gillon, seconded Member Keohane: a) That the deputation to the Kaipatiki Local Board from Carol Ryan, Raeburn House be received. b) That Richelle Kahui-McConnell be thanked for her briefing on Regional food, Economics, Culture and her current project to connect newcomers through Growing your roots. 8.2 Glenfield Wipe Out Trust Resolution number KT/2011/270 MOVED by Member Kearney, seconded Member Marshall: 9 Public Forum That the report be received and Wipe Out Trust be thanked for their ongoing work. A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members 9.1 Public Forum - Susan Slater Susan Slater was in attendance to address the Kaipatiki Local Board regarding number of issues relating to street numbering, lack of parking, trucks rabbit running through the street, lack of facilities for youth to keep them off the street and issues relating Tonar Street. A document entitled Tonar St: Lower 1/3, Lake Rd/ Faser Ave and a plan entitled Southern Tonar Project were tabled. Copies of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. Resolution number KT/2011/271 MOVED by Member Waugh, seconded Member McIntyre: That Susan Slater be thanked for her presentation relating to street numbering, lack of parking, trucks rabbit running through the streets, lack of facilities for youth to keep them off the street and Tonar Street issues. Minutes Page 5
9.2 Public Forum - Anne du Temple Anne du Temple was in attendance to address the Kaipatiki Local Board regarding the Kaipatiki Local Board code of conduct and the availability of the agendas for public. Resolution number KT/2011/272 MOVED by Member Waugh, seconded Member McIntyre: That Anne du Temple be thanked for her presentation regarding the Kaipatiki Local Board code of conduct and the availability of the agendas for public. 10 Extraordinary business There were no extraordinary business. 11 Notices of Motion 12 Notice of Motion Draft Local Board Plan Advertising Resolution number KT/2011/273 MOVED by Member G Gillon, seconded Member Waugh: a) That this Notice of Motion be received. b) The Kaipatiki Local Board requests an officers report on the details of the advertising of and distribution arrangements, including numbers of copies, gaps in the distribution, method and timings, of Kaipatiki s draft local board plan in the Kaipatiki local board area. Minutes Page 6
13 Notice of Motion - Resource Consents MOVED by Member G Gillon, seconded Member Keohane: a) That this Notice of Motion be received. b) The Kaipatiki Local Board supports the Governing Body s view that Local Boards have a statutory right to input into policy and plan changes, with the Governing Body having the final decision-making as passed in the Resolution number GB/2011/154 on 28 July 2011. c) The Kaipatiki Local Board expresses its disappointment to the Governing Body that on 28 July 2011 it decided: v) the responsibilities allocated under the Local Government (Auckland Council) Act 2009, not be amended to empower Local Boards to make submissions on resource consent applications; vi) the responsibilities allocated under the Local Government (Auckland Council) Act 2009 not be amended to empower Local Boards to appeal decisions on resource consent applications. d) That the Kaipatiki Local Board requests the Governing Body of Auckland Council to review its decision to prohibit Local Boards from submitting on resource consent applications. e) That the Kaipatiki Local Board requests the Governing Body of Auckland Council to review its decision to prohibit Local Boards from appealing decisions on resource consent applications. Secretarial Note: After discussion Member Grant Gillon withdraw the original motion and replaced it with the following motion: Resolution number KT/2011/274 MOVED by Member G Gillon, seconded Member Keohane: a) That the Kaipatiki Local Board urges the Governing Body to allocate to Local Boards, submission rights on resource consent applications through the review of the Local Board allocations as part of the Long Term Plan 2012-2022 special consultation procedure process; b) That the Kaipatiki Local Board requests this resolution be forwarded to all Local Boards for their consideration. A division was called for, voting on which was as follows: For: Members: Grant Gillon John Gillon Richard Hills Vivienne Keohane Chris Marshall Against: Members: The division was declared by 5 votes to 3. Resolution number KT/2011/275 MOVED by Member Waugh, seconded Member McIntyre: Nick Kearney Kay McIntyre Lindsay Waugh c) That the decision on this matter be deferred to the next business meeting. Minutes Page 7
14 Draft Business Improvement District (BID) Policy for consultation A power point presentation entitled Business Improvement District (BID) Policy was tabled. A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. Resolution number KT/2011/276 MOVED by Member Marshall, seconded Member McIntyre: a) That the report be received b) That the Kaipatiki Local Board give any feedback no later than 14 October 2011 on the draft Business Improvement District (BID) Policy in writing to economic_development.govt.nz, for consideration and collation into a report back to the appropriate committee. c) That the Kaipatiki Local Board request that the draft Business Improvement Districts policy be provided to the Glenfield and where possible Wairau Valley and Park businesses as part of the consultation d) That the Kaipatiki Local Board portfolio holders for Business improvements districts provide feedback on the draft Business Improvement Districts policy for the Kaipatiki Local Board. e) That a copy of the Kaipatiki Local Board feedback be included as an information item to the Kaipatiki Local Board meeting on the 11 October 2011. Minutes Page 8
15 Highbury Centre Plan Redevelopment of 35-41 Birkenhead Avenue Resolution number KT/2011/277 MOVED by Member G Gillon, seconded Member J Gillon: a) That the report be received. b That the Kaipatiki Local Board supports in principle a redevelopment project at 35-41 Birkenhead Avenue c) The Kaipatiki Local Board notes the intended project that is part of the implementation schedule of the Highbury Centre Plan (2006) and funded through the North Shore City Council Long Term Council Community Plan. d) That the Kaipatiki Local Board notes the project benefits and the proposed next steps of the project and that stakeholders and the wider community will be consulted together with the Kaipatiki Local Board as the project moves forward. e) That Kaipatiki Local Board appoints Member Grant Gillon and Member Kay McIntyre to liaise with the community and officers to progress the redevelopment of 35-41 Birkenhead Avenue and report back to the Board on a regular basis, including the following: i) Evidence is provided to the Kaipatiki Local Board on the outcome of wider community consultation requested by the Birkenhead Northcote Community Board in resolution BNB-147 ii) iii) iv) Written advice and a review of the project is undertaken by the Third tier Manager of Environmental Strategy and Policy or his delegate and provided to the Kaipatiki local Board Any future consultation include consultation on site at 35-41 Birkenhead Avenue Evidence be provided to the Kaipatiki Local Board on the feasibility to provide direct connections to Le Roys Bush from 35-41 Birkenhead Avenue 25 Earthquake-prone, dangerous, and insanitary buildings policy Resolution number KT/2011/278 MOVED by Member Marshall, seconded Member Gillon: That the report be received. Secretarial Note: Member Grant Gillon exited the meeting at 8.30pm. Secretarial Note: Meeting adjourned at 8.35pm and reconvened at 8.42pm. Secretarial Note: Member Grant Gillon entered the meeting at 8.46pm Secretarial Note: Councillor Wood entered the meeting at 8.46pm. Minutes Page 9
Secretarial Note: The Chairperson requested an update from the Ward Councillors on the activities of the Governing Body at this point. Motion Resolution number KT/2011/279 MOVED by Member Waugh, seconded by Member Hills: That the Ward Councillors be invited to provide a verbal update on the activities of the Governing Body at this point. 34 Ward Councillor s update Resolution number KT/2011/280 MOVED by Member Waugh, seconded Member Hills: a) That the Governing Body member, Councillor Hartley s update be received. b) That the Governing Body member, Councillor Wood s update be received. c) That the Councillors be thanked for their updates and their ongoing support for Kaipatiki Secretarial Note: Councillor Wood and Councillor Hartley exited the meeting at 9.05pm. 16 Appointment of a Council Trustee to the North Shore Heritage Trust Resolution number KT/2011/281 MOVED by Member Waugh, seconded Member Keohane: That the Kaipatiki Local Board notes that this report was included in the agenda by error. 17 Nomination to Northern Region Joint Funding Subcommittee Resolution number KT/2011/282 MOVED by Member Kearney, seconded Member Waugh: a) That the report be received. b) That the Kaipatiki Local Board nominates Member Richard Hills as an additional alternative member to the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays joint funding subcommittee for the first round ending 30 September 2011. Minutes Page 10
18 Nomination for Local Board Input into Resource Consents Resolution number KT/2011/283 MOVED by Member Waugh, seconded Member Marshall: a) That the report be received. b) That the Kaipatiki Local Board delegates to Member Keohane the responsibility for input into resource consents. 19 Resource Management Act Making Good Decisions training Resolution number KT/2011/284 MOVED by Member Waugh, seconded Member McIntyre: a) That the report be received. b) That the Member Hills attend the Resource Management Act Making Good Decisions training course. 20 Consideration of Extraordinary Business Items There were no consideration of extraordinary business items. 21 Bayview Community Centre Montly Report Resolution number KT/2011/285 MOVED by Member Waugh, seconded Member McIntyre: That the report be received. 22 Highbury Community House & Creche Inc Report to Kaipatiki Local Board August 2011 Resolution number KT/2011/286 MOVED by Member Waugh, seconded Member Gillon: That the report be received. 23 Community Development and Partnerships Local Board Quarterly Report and 2011/2012 work programme presentation Resolution number KT/2011/287 MOVED by Member Waugh, seconded Member Marshall: That the Kaipatiki Local Board notes that this report was included in the agenda by error. Minutes Page 11
24 Local Board Input to Shareholder Comments on the 2012-2015 Statements of Intent of Council Controlled Organisations Resolution number KT/2011/288 MOVED by Member Waugh, seconded Member Kearney: That the report be received. 26 Built Heritage Acquisition Fund Resolution number KT/2011/289 MOVED by Member Gillon, seconded Member Waugh: a) That the report be received. b) That the Built Heritage Acquisition Fund Criteria to Guide Operation of Fund report and resolutions from the Strategy and Finance Committee meeting held on 7 July 2011 be noted. 27 Regional Events Programme, Auckland Council - report and resolutions from Culture, Arts and Events Forum Resolution number KT/2011/290 MOVED by Member Waugh, seconded Member Hills: That the report and resolutions from the Culture, Arts and Events Forum, regarding the Regional Events Programme, Auckland Council, be received. 28 Report and Resolutions from the Transport Committee - Bus and High Occupancy Vehicle Lanes Resolution number KT/2011/291 MOVED by Member Hills, seconded Member Waugh: That the Report and Resolutions from the Transport Committee bus and High Occupancy Vehicle Lanes report be received. 29 Report and Resolutions from the Transport Committee - Auckland Harbour Bridge Pathway Progress Resolution number KT/2011/292 MOVED by Member Waugh, seconded Member Kearney: a) That the Report and Resolutions from the Transport Committee Auckland Harbour Bridge Pathway Progress report be received. b) That the Auckland Harbour Bridge Pathway Group consult the Kaipatiki Local Board and the local community for the design and options for the Northern landing to provide access for walking and cycling on the Auckland Harbour Bridge. Minutes Page 12
Secretarial Note: Member John Gillon exited the meeting at 9.23pm. 30 Environment Court Declaration Urban Trees Resolution number KT/2011/293 MOVED by Member Waugh, seconded Member Gillon: a) That the report be received. b) That the Kaipatiki Local Board requests a copy of the follow up report on the legal analysis and the implications of the scheduling be provided. c) Key stakeholders be sent a link to the report for their information. Secretarial Note: Member John Gillon entered the meeting at 9.27pm. 31 Members' reports Resolution number KT/2011/294 MOVED by Member Waugh, seconded Member Kearney: a) That the written report from Chairperson Lindsay Waugh be received. Resolution number KT/2011/295 MOVED by Member Kearney, seconded Member Waugh: b) That the written report from Member Nick Kearny be received. Resolution number KT/2011/296 MOVED by Member Gillon, seconded Member Hills: c) That the written report from Member Grant Gillon be received. d) That the Kaipatiki Local Board request that a community impact study on the effects of the proposed walk/cycle way over the Harbour Bridge should be carried out when appropriate so that any community concerns are addressed in the project s incipient stages. d) That the Kaipatiki Local Board requests that a Local Board representative be included on the Auckland Harbour Bridge Pathway Technical steering group to ensure strong linkages between the project and the community. Minutes Page 13
32 Minutes from the Kaipatiki Local Board Workshop - 18 August 2011 Resolution number KT/2011/297 MOVED by Member Waugh, seconded Member Marshall: a) That the Minutes of the Kaipatiki Local Board 18 August 2011 Workshop be received. b) That the minutes of the Kaipatiki Workshop on the 18 August 2011 be amended to note on Item 1 - that a number of questions were raised from Board Members regarding the Long Term Plan capital projects identified including the Greenslade toilets. 33 Consideration of Extraordinary Information Items There were no consideration of extraordinary information items. 34 Ward Councillor s update Secretarial Note: This item was taken before item 16. 9.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE KAIPATIKI LOCAL BOARD HELD ON 13 SEPTEMBER 2011. DATE:... CHAIRPERSON:... Minutes Page 14