TITUSVILLE AREA SCHOOL DISTRICT 301 EAST SPRUCE STREET TITUSVILLE PA 16354-1948 MINUTES BOARD OF SCHOOL DIRECTORS REORGANIZATION MEETING MONDAY, December 5, 2016 TITUSVILLE HIGH SCHOOL BOARD ROOM 7:00 P.M. Honor Roll of School Board Service Ms. Jez announced on behalf of the board and PSBA, Ronald Lytle, is being honored with a Certificate of Appreciation for his 12 years of service on the School Board. PSBA recognizes board members every four years after completing eight years of service. I. REORGANIZATION MEETING OF DECEMBER 5, 2016, CALL TO ORDER President Timothy Harger called the meeting to order at 7:00 p.m. II. ROLL CALL Members in attendance: Others in attendance: Timothy G. Harger, Kevin J. O Neill, Ronald G. Lytle, Dwight S. Proper, Jack D. Roberts, Richard E. Skinner, Jr., Jean M. Spence, Lynn J. Cressman, Carol J. Shaffer Karen E. Jez, superintendent; Shawn G. Sampson, business manager; Jane McNierney, secretary to the superintendent; Dan Parks, VP TEA; Josh Sterling, Titusville Herald reporter; Mark Heim, The Stream TV/Internet reporter; Joy Strain and Jacqueline Schwab of McGill Power & Bell III. IV. MOMENT OF SILENCE PLEDGE OF ALLEGIANCE Following the Pledge of Allegiance, Mr. Harger adjourned the meeting Sine Die. V. EXECUTIVE SESSION NOTICE: Mr. Harger announced the board met in Executive Session at 6:30 p.m. on December 5, 2016 prior to the reorganization meeting to discuss student and legal matters. VI. ADJOURN SINE DIE Second: Richard Skinner A. Open Nominations for President Pro Tempore
B. Nominations for President Pro Tempore Ronald Lytle nominated Richard Skinner as President Pro Tempore. Mr. Skinner accepted. C. Motion to Close Nominations for President Pro Tempore Motion: Dwight Proper D. Elect Richard Skinner President Pro Tempore Roll Call Vote: Lynn Cressman Yes Jack Roberts Yes Dwight Proper Yes Tim Harger Yes Richard Skinner Abstain Kevin O Neill Yes Ron Lytle Yes Jean Spence Yes Carol Shaffer Yes Vote: 8 Ayes 0 Nays 0 Absent 1 Abstain E. Open Nominations for President F. Nominations for President Ronald Lytle nominated Timothy Harger for President. Mr. Harger accepted the nomination. G. Motion to Close Nominations for President Motion: Jean Spence H. Elect Timothy Harger as President Roll Call Vote: Lynn Cressman Yes Jack Roberts Yes Dwight Proper Yes Tim Harger Yes Richard Skinner Yes Kevin O Neill Yes Ron Lytle Yes Jean Spence Yes Carol Shaffer Yes President Pro Tempore Richard Skinner turned the meeting over to newly elected board president Timothy Harger. I. Open Nominations for Vice President Motion: Richard Skinner
J. Nominations for Vice President Dwight Proper nominated Jack Roberts for Vice President. Mr. Roberts accepted the nomination. K. Motion to Close Nominations for Vice President Second: Richard Skinner L. Elect Jack Roberts as Vice President Roll Call Vote: Lynn Cressman Yes Jack Roberts Yes Dwight Proper Yes Tim Harger Yes Richard Skinner Yes Kevin O Neill Yes Ron Lytle Yes Jean Spence Yes Carol Shaffer Yes VII. PUBLIC COMMENTS REGARDING THE AGENDA OF DECEMBER 5, 2016 No one addressed the board. VIII. GENERAL RESOLUTION 1. RESOLUTION #1 APPROVAL OF GENERAL RESOLUTION RESOLVED, that the Titusville Area School District Board of School Directors approves and adopts the following items that are included in the agenda of this meeting and incorporated herein by reference thereto with the same force and as though separate resolutions on each item were considered and adopted. A. MINUTES Motion: Richard Skinner, Jr. 1. Board Committee Meeting Minutes of November 14, 2016, Special Meeting Minutes of November 16, 2016; and Regular Meeting Minutes of November 21, 2016. (Polic B. FINANCIAL ACTIVITIES Motion: Richard Skinner 1. Treasurer s Report of October 2016 - (Policy 601) 2. Payment of Bills (Policy 616) C. SCHEDULES OF PERSONNEL ACTIONS Ms. Jez reviewed several personnel schedules for School Director s approval. The PDE SAS Conference is mandated due to being a grant recipient; a correction to the Band s Field Trip should be 21 students; with regret receiving letter of retirement from John Frye, IT Director, after 30 years of service noting his time and talents will be missed.
1. Approval of Schedule E #116 Attendance at Professional Meetings (Policy 333) 2. Approval of Schedule H #110 - Leaves of Absence (Policy 339) 3. Approval of Schedule I #96 Field Trip Authorization (Policy 121) 4. Approval of Schedule K #94 Supplemental Appointments (Policy 122) 5. Approval of Schedule L #56 Retirements (Policy 349) 6. Approval of Schedule O #32 Contracted Bus & Van Drivers (Policy 810) 7. Approval of Schedule R #15 Kelly Services Substitute Teachers (Policy 818) 8. Approval of Schedule S #14 Kelly Services Substitute Support (Policy 818) D. SET DATES, TIME, AND PLACE OF 2017 MONTHLY SCHOOL BOARD MEETINGS Approval to set School Board Meetings for the year 2017 to be held in the high school board room and to begin at 7:00 p.m., as follows. (Policy 005) Second: Richard Skinner, Jr. Board Committee Meetings - 2nd Monday of each month, January through November. Regular Board Meetings - 3rd Monday of each month January through November with the exception of January and February when the regular meetings will be held on the third Tuesday due to holidays. Reorganization Meeting - 1st Monday in December (December 4, 2017) IX. COMMITTEE REPORTS President, Tim Harger, asked the board members who haven t already sent a list of committees they wish to serve on to please send their preferences to Ms. Jez. A. TAX/FINANCE COMMITTEE Ronald Lytle, Chairperson 1. RESOLUTION #2 - TO ACCEPT LOCAL INDEPENDENT AUDITOR S REPORT FOR 2015-16 Joy Strain from McGill Power & Bell provided the audit report to board members. She stated the audit received a clean opinion, and there were no significant findings. Ms. Strain reviewed the summary sheet and answered questions. Second: Dwight Proper 2. OTHER No additional items. B. PERSONNEL COMMITTEE Jean Spence, Chairperson 1. OTHER No items. C. BUILDINGS AND GROUNDS Richard Skinner, Chairperson
1. OTHER No items. D. INSTRUCTIONAL/STUDENT SVCS. COMMITTEE Lynn Cressman, Chairperson 1. RESOLUTION #3 - APPROVAL OF COOPERATIVE STUDENT TEACHING AGREEMENT WITH EASTERN UNIVERSITY FOR SCHOOL NURSE PRACTICUM Motion: Richard Skinner BE IT RESOLVED, that the Titusville Area School District Board of School Directors approves the Cooperative Student Teaching Agreement with Eastern University for School Nurse Practicum Placement. BE IT FURTHER RESOLVED, that the Titusville Area School District Board Of School Directors hereby authorizes Karen E. Jez, Superintendent, to execute the Agreement on behalf of the School District. (Policy 101, 307) 2. 8 th Grade Caring Day Teacher, Stephanie Knapp, was unable to attend the meeting, but sent information on the 8 th Grade Caring Day which Ms. Jez read to the board. The emphasis is on the importance of community service, volunteerism and civic responsibility. All students attend one of the elementary schools in the morning to facilitate team building games and activities with students. In the afternoon students choose from multiple community activities such as visiting with residents of Southwoods, shoveling snow from sidewalks, collecting donations for backpack program, and carrying bags for shoppers at the grocery store. 3. OTHER No additional items. E. TRANSPORTATION/FOOD SERVICES Jean Spence, Chairperson 1. OTHER no items. F. POLICY COMMITTEE Jean Spence, Chairperson 1. RESOLUTION #4 - APPROVAL OF REVISED SCHOOL BOARD POLICIES (2 nd READING) Motion: Kevin O Neill Administrative Guideline Policy 004 Filling Board Vacancies 007 Policy Manual Access 128 Day Care (recommend deleting this policy) 215 Promotion and Retention 217 Graduation 247 Hazing 251 Education of Homeless Youth 304 Employment of District Staff 323 Tobacco Use by Employees 336 Personal (Necessity) Leave 827 Conflict of Interest 2. Discuss Foster Care Ms. Jez reported mandates relating to foster care under the ESSA act. By December 10, 2016 the District must identify and submit a point of contact (POC).
Amy Herman will be our POC as she is also the Homeless Liaison. The District is working with others to develop Memorandum of Understanding for Transportation Plans with each county Children &Youth Service which is to be submitted to PDE by January 31, 2017. 3. OTHER no items. G. NEGOTIATIONS COMMITTEE Ronald Lytle, Chairperson 1. OTHER no items. X. ADMINISTRATION AND STAFF A. Information from Superintendent, Staff and Board Liaisons 1. Cafeteria Report ending October 30, 2016 2. Winter Sports Schedule Ms. Jez advised checking website for updates 3. Pleasantville Elementary School Newsletter B. Future Meeting Dates 1. January Committee Meeting Monday, January 9, 2017 7:00 p.m. 2. January Regular Meeting Tuesday, January 17, 2017 7:00 p.m. XI. OTHER BOARD COMMENTS Kevin O Neill asked Board Members to return their PSBA Insurance information to him. XII. XIII. XIV. OTHER BUSINESS - No items. PUBLIC COMMENTS No one addressed the board. ADJOURNMENT Motion: Dwight Proper RESOLVED, there being no further business, the board adjourned at 7:40 p.m. President, Timothy G. Harger Secretary, Kevin J. O Neill JMc