MINUTES OF THE SPECIAL MEETING FEBRUARY 7, 2013 The Board of Education of Independent School District No. 30 of Washington County, Bartlesville, Oklahoma, met in a special session at the Education Service Center, 1100 South Jennings Avenue, in said City on February 7, 2013, at 12:00 p.m. Members Present: Mr. Doug Divelbiss, President; Mr. Ben Rainey, Vice President; Mr. Scott Bilger, Clerk; Mrs. Nikki Benson; Mr. Rick Boswell; Mrs. Vanessa Drummond; and Mr. Mike Orr. Staff Present: Dr. Gary W. Quinn, Superintendent; Tim Green, Executive Director of Financial Services; Chuck McCauley, Executive Director of Human Resources; Vicki Hampton, Director of Special Services; Dianne Martinez, Executive Director of Elementary Instruction; Sam Herriman, Executive Director of Secondary Instruction; Trudy Green, Director of Federal Programs; and Judith D. Currey, Board Minutes Clerk Guests Present: Mike Sauter, Bartlesville Radio; Kelcey King, Examiner-Enterprise; Mike McAnaw, McAnaw Construction Company; Barry Collier, McAnaw Construction Company; and Randy Weatherly, Ambler Architects. FLAG SALUTE Mr. Divelbiss began the board meeting by leading all present in the Pledge of Allegiance. Mr. Boswell entered the meeting at 12:02 p.m. ACTION TOPICS Action Topic A was Recommendation, consideration and vote to award contracts for the work to be performed on the Kane Elementary School Addition. Dr. Quinn preceded the discussion with thanks to McAnaw Construction Company for getting so many bids. It was acknowledged that a large number of bids creates healthy competition and makes it possible to gauge what is a realistic price. Mr. Weatherly presented a spreadsheet with the bids recommended for approval at today s meeting highlighted in yellow (See Attachment 1). He noted that overall the project is on or slightly below budget. Mr. Weatherly answered questions from the Board, calling attention to the one bid package, marked in blue, that is recommended for rejection as none of the bidders supplied all the components of the specified project. Following discussion, Mrs. Drummond moved; Mr. Orr seconded, to award the contracts represented on Attachment 1, as presented. Action Topic B was Recommendation, consideration and vote to reject contracts from ECS and Protective Industrial Flooring for Bid Package 9B (Fluid Applied Epoxy Flooring) on the Kane
Elementary School Addition. It was pointed out that the lowest and second lowest bidders had not included the wainscoting specified in the plans in their bids, and that the project has been let out to other bidders for possible consideration at the February 18 meeting. Following discussion, Mr. Orr moved; Mrs. Drummond seconded to reject the contracts from ECS and Protective Industrial Flooring for Bid Package 9B as represented on Attachment 1. Action Topic C was Recommendation, consideration and vote to declare Items as Surplus. Dr. Quinn noted that the Custer Stadium lights are currently being removed, and the area being prepared for installing the new ones. The new lights are part of approved bond projects. There will be four poles instead of eight, and they will provide more illumination than the ones they are replacing. Following discussion, Mr. Bilger moved; Mr. Boswell seconded to declare as surplus the following items: 1 large screen TV from McKinley 14 sewing machine tables from McKinley 11 overhead projectors from McKinley 8 overhead projector carts from McKinley 1 HP Invent Model Q6712A Plotter from McKinley 1 box plotter paper from McKinley 8 light poles from BHS Custer Stadium 108 lights from BHS Custer Stadium 16 cages from BHS Custer Stadium ADJOURNMENT There being no further business, the meeting adjourned at 12:24 p.m. SPECIAL MEETING ) STATE OF OKLAHOMA ) SS COUNTY OF WASHINGTON ) SPECIAL MEETING I, the undersigned Minutes Clerk of the Board of Education of Independent School District No. 30 of Washington County, Oklahoma, certify that notice of the time, date, and place of this
special meeting was given at least 48 hours prior to this meeting to the County Clerk of Washington and was mailed or delivered to all of those who have made written requests and paid the request fee for notice of special meetings. I also certify that at least 24 hours prior to this special meeting, excluding Saturdays, Sundays, and holidays, notice of the date, time, and place, and agenda of this meeting was posted in prominent public view at the location of this meeting. Witness my hand, this 7 th day of February, 2013.