CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JULY 28, 2014 MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community. VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley. Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes. 1
AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street July 28, 2014 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE: Messina, Yamauchi, Placido, Ayala, Sham Led by Mayor Sham READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section 54956.9(d)(1): Lawrence Ramirez v. City of Alhambra, WCAB Case No. ADJ6722255 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers Association, Alhambra Police Management Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association. 2
RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. PUBLIC HEARING 1. 2014 CONGESTION MANAGEMENT PROGRAM (CMP) F2M6-63, N2M14-103, R2M14-15 This is the time and place set by Notice No. N2M14-103 for the City Council conduct a public hearing and to determine whether or not the City of Alhambra is in conformance with the Congestion Management Program (CMP), and if so determined to be in conformance, to adopt the CMP Local Implementation Report in accordance with California Government Code Section 65089, et seq. and certify that the City of Alhambra has met all mandated requirements of the CMP. Recommended Action: After receiving public input, the Mayor should close the public hearing and the City Council should adopt Resolution No. R2M14-15 entitled: A Resolution of the Alhambra City Council finding the City of Alhambra, California, to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Development Report, in accordance with California Government Code Section 65089 and attached Local Development Report; authorize the City Clerk to certify the adoption of the resolution and forward a copy to the Los Angeles County Metropolitan Transportation Authority by August 31, 2014; and, direct staff to undertake the steps necessary to finalize Council s action. PRESENTATIONS 2. AWARD OF CONTRACT: PREDPOL PREDICTIVE POLICING SUBSCRIPTION AGREEMENT FOR THE POLICE DEPARTMENT F2M5-41, F2M14-43, C2M14-41, M2M14-101 Staff requests that the City Council award a contract to PredPol for Predictive Policing Subscription and Services for the Alhambra Police Department. Predpol Predictive Policing is a service that provides real-time crime prediction designed for officers in the field. The contract is a three-year subscription with a term from July 1, 2014 through June 30, 2017 and the total cost will be $65,800. The services that are included with the contract are continuation of prediction and crime prevention modules in addition to maintenance and upgrades of crime prediction technology, and new mapping and crime analysis features. Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and PredPol, for the Predictive Policing Subscription and Services for the Alhambra Police Department; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-101) 3
3. STATE OF CALIFORNIA MANDATED DECLARATION AND IMPLEMENTATION OF THE CITY S WATER SHORTAGE PLAN II MANDATORY CONSERVATION AND ADOPTION OF AN URGENCY ORDINANCE RELATED TO HEALTH & SAFETY USE OF WATER F2M14-42, R2M14-17, O2M14-4660 Although the City of Alhambra has adequate water supply and is not currently experiencing a water shortage, on July 15, 2014, the State Water Resources Control Board adopted Resolution 2014-0038, an Emergency Regulation of Statewide Urban Water Conservation. The adoption of this Resolution requires that the City implement mandatory conservation of its Water Shortage Plan, Alhambra Municipal Code (AMC) 15.25. Therefore, staff is requesting that the City Council adopt a resolution to implement the City s Water Shortage Plan II Mandatory Conservation as outlined in AMC 15.25 and also adopt an urgency ordinance relating to health and safety use of water. Water Shortage Plan II set forth in Section 15.25.090 of the Alhambra Municipal Code (AMC) shall take effect on August 1, 2014 and will be in effect until the State of California finds that a water shortage no longer exists. Finally, staff is also recommending the adoption of an urgency ordinance amending the AMC to clarify allowable water usage for health and safety purposes. Recommended Action: City Council take the following actions: 1) Adopt Resolution No. R2M14-17 entitled: A Resolution of the Alhambra City Council ordering the implementation of the City s Water Shortage Plan II effective August 1, 2014, as mandated by the California State Water Resources Control Board; and, 2) Direct the City Attorney to introduce and give reading by title only, waiving further reading to the following urgency ordinance entitled: Ordinance No. O2M14-4660: An Urgency Ordinance of the City Council of the City of Alhambra, California, regarding health and safety exceptions to Water Shortage Plan requirements by amending Alhambra Municipal Code Chapter 15.25 "Water Shortage Plan" after which such ordinance shall go into effect immediately upon its adoption by a 4/5th vote of the City Council. CONSENT AGENDA (Item Nos. 4 11) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 4. DESIGNATION OF VOTING DELEGATE AND ALTERNATE: LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE F2M14-13, M2M14-102 Staff requests that the City Council approve the proposed appointment of Vice Mayor Yamauchi as Voting Delegate and Councilmember Luis Ayala as the Voting Delegate Alternate for the September 3-5, 2014 League of California Cities Annual Conference s Business Meeting. 4
Recommended Action: follows: City Council adopt Minute Order No. M2M14-102 as RESOLVED by the Alhambra City Council that this Council hereby designates and appoints Gary Yamauchi as Voting Delegate and Luis Ayala as Voting Delegate Alternate for the September 3-5, 2014 League of California Cities Annual Conference s Business Meeting; and, BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby directs the City Clerk to attest to the designation and appointment of Gary Yamauchi as Voting Delegate and Luis Ayala as Voting Delegate Alternate and send the 2014 Annual Conference Voting Delegate/Alternate Form to the League of California Cities. 5. RESOLUTION TO SUPPORT THE SMITHSONIAN AMERICAN LATINO MUSEUM ACT F2M14-16, R2M14-16 Staff requests that the City Council adopt a resolution in support of H.R. 1217 and S. 568 to establish the Smithsonian American Latino Museum and designate the Arts and Industries building as its future location in Washington, D.C. Recommended Action: City Council adopt Resolution No. R2M14-16 entitled: A Resolution of the City Council of the City of Alhambra, California, In Support of H.R. 1217 and S. 568 to establish the Smithsonian American Latino Museum and designate the Arts and Industries Building as its future location in Washington, D.C. 6. APPROVE AMENDMENTS TO EXISTING AGREEMENTS FOR LANDSCAPE MAINTENANCE SERVICES & GOLF COURSE MAINTENANCE SERVICES F2M9-48, F2M7-55, C2M9-19, C2M7-38, M2M14-103 Staff requests that the City Council authorize amendments to the existing agreements between the City of Alhambra and Midori Gardens and Valley Crest Golf Course Maintenance. The amendments will direct both landscape maintenance contractors to adhere to the requirements of the Water Shortage Plan II. Recommended Action: City Council authorize amendments, subject to final language approval by the City Manager and City Attorney, to the agreements by and between the City of Alhambra and Midori Gardens (C2M7-38) and Valley Crest Golf Course Maintenance (C2M9-19) to adhere to the requirements of the Water Shortage Plan II. (M2M14-103) 7. SIDE LETTER AGREEMENT TO THE ALHAMBRA FIREFIGHTERS ASSOCIATION 2013-2014 MOU F2M14-2, C87-16B, M2M14-104 Staff requests that the City Council approve a Side Letter Agreement to the 2013-2014 Memorandum of Understanding between the City of Alhambra and the Alhambra Firefighters Association (AFA). 5
Recommended Action: City Council approve the Side Letter Agreement to the 2013-2014 Memorandum of Understanding between the City of Alhambra and the Alhambra Firefighters Association a copy of which Side Letter is on file in the Office of the City Clerk as Contract No. C87-16B and by this reference incorporated herein and made a part hereof as though fully set forth herein. (M2M14-104) 8. CLASS SPECIFICATION: ENVIRONMENTAL COMPLIANCE MANAGER F2M14-2, M2M14-105 Before a class specification becomes effective, it must be approved by the City Council. An assessment by the Personnel and the Public Works Departments sustained the need to create a new position of Environmental Compliance Manager and to accurately reflect the duties and qualifications of this classification. Therefore, staff requests that the City Council approve the adoption of the class specification for the newly established position of Environmental Compliance Manager. Recommended Action: City Council adopt the class specification for the newly established position of Environmental Compliance Manager as described in the Assistant City Manager/Personnel Director s July 28, 2014 report on file in the Office of the City Clerk; approve the salary of $6,222 - $8,098 per month for the position; and, amend the 2014-2015 budget to fully fund the position at Step 1. (M2M14-105) 9. TREASURER S REPORT - F2M14-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of June, 2014, listing all of the City's investments as of June 30, 2014. 10. PERSONNEL ACTIONS F2M14-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 28, 2014 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting. 11. DEMANDS - F2M14-1 Recommended Action: City Council approve as submitted Final Check List (156025 thru 156123) in the amount of $177,073.84 for the period ending July 2, 2014; Final Check List (156124 thru 156297) in the amount of $153,601.08 for the period ending July 3, 2014; Final Check List (156298 thru 156323) in the amount of $298,280.06 for the period ending July 8, 2014 and Schedule of Wire Transfers in the amount of $413,754.45 for the week ending July 4, 2014; Final Check List (156471 thru 156577) in the amount of $267,346.61 for the period ending July 17, 2014; and, Final Check List (156325,156326,156470,156578 thru 156656) in the amount of $386,833.05 for the period ending July 18, 2014. 6
ORDINANCE URGENCY 12. URGENCY ORDINANCE AMENDING CHAPTER 2.50 AND 2.51 OF TITLE II OF THE ALHAMBRA MUNICIPAL CODE TO IMPLEMENT CHANGES TO WORK PERIODS FOR NON-EXEMPT FIRE SUPPRESSION EMPLOYEES F2M14-2, O2M14-4659 Staff requests that the City Council adopt an Urgency Ordinance amending Chapter 2.50 and 2.51 of Title II of the Alhambra Municipal Code to implement changes to work periods for Non-Exempt Fire Suppression employees. Recommended Action: Direct the City Attorney to introduce and give reading by title only, waiving further reading to the following urgency ordinance entitled: Ordinance No. O2M14-4659: An Urgency Ordinance of the City Council of the City of Alhambra, California amending Chapters 2.50 and 2.51 of Title II of the Alhambra Municipal Code to implement changes to work periods for Non-Exempt Fire Suppression employees after which such ordinance shall go into effect on August 8, 2014 upon its adoption by a 4/5 th vote of the City Council. ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m., on Wednesday, August 20, 2014, in the Council Chambers of Alhambra City Hall, 111 South First Street, Alhambra, California; and, direct the City Clerk to cancel the August 11, 2014 meeting due to an anticipated lack of quorum (Notice No. N2M14-107). N O T I C E Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South 7
First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra s website, at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK 8