Van Ha To-Cowell, President Board of Trustees Minutes of the Regular Meeting of the Board of Trustees Wednesday, August 15, 2012 Beverly Holt Boardroom CALL TO ORDER OF OPEN SESSION The regular meeting of the Lincoln USD Board of Trustees was called to order in the Beverly Holt Boardroom, Wednesday, August 15, 2012, at 6:05 PM. The Board adjourned to closed session in the Board conference room to discuss the following: a. Public Employee Discipline, Dismissal, Release b. Conference with Labor Negotiator Agency Negotiator: Michele Tatum Employee Organizations: CSEA and LUTA c. Student Matters 3 cases (1) Expulsion of Students (2) Readmission/Admission of Students d. Public Employment Titles: Superintendent, Associate Superintendent for Business Services, Associate Superintendent for Education Services and Associate Superintendent for Human Resources, Consulting Teachers, Director of Federal and State Programs e. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9 1 case ROLL CALL/ESTABLISHMENT OF QUORUM Trustees Present Van Ha To- Cowell, President Susan Lenz, Vice President Donald Ruhstaller, Member George Conklin, Member Ted Bestolarides, Member Lanzo Small, Jr., Student Member Administrators Present Tom Uslan, Superintendent Michele Tatum Suzanne Fagundes Janet Petsche Rebecca Hall Lisa Walker Others Signing In Janet Olmstead, LUTA Mark Kinnelberger Brent Edwards Christian Bowman At 7:42 PM, the Board reconvened in open session, conducted roll call, established a quorum, and affirmed that the agenda had been posted according to law. President To- Cowell led the Pledge of Allegiance. 1
2. COMMUNICATIONS 2.01 Trustee and Superintendent Reports Information only; no action required Board members reported on sub- committee meetings, events, or activities they had attended since the last regular Board meeting. 3. CONSENT AGENDA By the following vote, the Board approved the consent agenda as amended. Bestolarides Conklin 5 0 Yes 4. SUPERINTENDENT'S CONSENT ITEMS 4.01 Minutes of the Regular Meeting of July 11, 2012 Adopted 4.02 Notice of Completion: Sierra Middle School Asphalt Project Approved 5. EDUCATION SERVICES CONSENT ITEMS 5.01 Consultant Requests Approved 6. HUMAN RESOURCES CONSENT ITEMS 6.01 Employment, Resignations, Leaves, Releases, Assignments, and Other Personnel Matters Information only; no action required 6.02 Certificated Staffing: Temporary.2 FTE School Psychologist Approved 7. BUSINESS SERVICES CONSENT ITEMS 7.01 Scholarship Awards Approved 8. PUBLIC COMMENT No comments were offered. 9. PRESIDENT'S REPORT 9.01 President's Report President To- Cowell announced that by a 5-0 vote, the Board took action to approve four additional consulting teachers, and by a 5-0 vote, the Board took action to approve up to twenty additional workdays for the Director of State and Federal Program s 2012-13 work calendar. By a 5-0 vote, the Board also took action to approve a classified leave request for the 2012-13 school year, and by a 5-0 vote, the Board took action to approve a certificated resignation, effective immediately. 9.02 Superintendent's Employment Agreement There was no action taken. 9.03 Gift Report By the following vote, the Board accepted the Gift Report as presented. The individuals and companies listed generously donated gifts totaling $8,001.98 to Lincoln Unified's schools and programs. Lenz Ruhstaller 5 0 Yes
10. SUPERINTENDENT'S REPORT Lincoln Unified School District Board of Trustees 10.01 Student Matters Approved as recommended or amended By the following vote, the Board expelled, approved, denied, or otherwise took action on student matters as recommended by the Administrative Hearing Panels and/or as amended by the Board. Motion Second Ayes Noes Abstain Absent Ruhstaller Conklin 5 0 10.02 Associate Superintendents' Employment Agreements Approved During closed session, the Governing Board discussed employment agreements for the Associate Superintendent of Education Services, the Associate Superintendent of Human Resources and the Associate Superintendent of Business Services. By the following vote, the Board approved the employment agreement for the Associate Superintendent of Education Services, the Associate Superintendent of Human Resources and the Associate Superintendent of Business Services as recommended. Motion Second Ayes Noes Abstain Absent Lenz Ruhstaller 5 0 10.03 Board Policy 3515.3, District Security Department Adopted The Governing Board discussed proposed Board Policy 3515.3, District Security Department, and directed Superintendent Uslan to hold a districtwide Security and Safety public open house that includes discussion of this policy. By the following vote, the Board adopted new Board Policy 3515.3, District Safety Department, as amended (title change). Bestolarides Ruhstaller 5 0 Yes 10.04 Waiver of the Use of Facilities Fee Schedule - Brookside Farmhouse Approved By the following vote, the Board approved a waiver of the Use of Facilities fee schedule Brookside Farmhouse to allow the American Association of University Women to use the facility on June 5, 2013, paying only for custodial services. Lenz Small 5 0 Yes 10.05 Naming of District Facilities Discussion only; no action required On December 15, 2010, following Dr. Everett Low's final Board meeting, the Governing Board took action to name a facility after Dr. Low for his 16 years of dedicated service to the Lincoln Unified School District. The specific name and facility was not established, however, one of the options discussed was naming the farmhouse and the surrounding support services facilities the "Dr. Everett L. Low Complex." Board Policy 7310 establishes the process for naming facilities. In part, the policy requires the District to announce the facility to be named and the names under consideration. At this time and until 4:00 pm on September 11, 2012, individuals and groups are invited to submit names for consideration using the form attached to this agenda item. All forms must be submitted to the Superintendent's office. During the September 12, 2012, regular meeting of the Board, trustees will consider the names submitted and hold a discussion wherein suggestions from the Trustees and the Superintendent will also be
considered. This matter will be scheduled for action on September 12, 2012, with a ceremony to be held on a date to be determined. 11. EDUCATION SERVICES REPORT 11.01 New and Updated Board Policies Related to Curriculum and Instruction Adopted In anticipation of the District s upcoming Coordinated Compliance Review, the Education Services team reviewed existing District policies to ensure compliance. Tonight, Associate Superintendent Janet Petsche brought forward the following revisions, using language and numbering as recommended by the California School Boards Association (CSBA). a. updated policy 5131, Conduct b. new policy 5131.2, Bullying c. renumbered policy 5131.3, Sportsmanship and Conduct (to follow CSBA's numbering) d. updated policy 5145.3, Nondiscrimination/Harassment e. updated policy 6145, Extracurricular and Cocurricular Activities f. updated policy 5020, Parents Rights and Responsibilities By the following vote, the Board adopted new and updated Board policies related to Curriculum and Instruction, as amended, and subject to final review. Ruhstaller Conklin 5 0 Yes 11.02 Overview of August 20, 2012, Professional Development Day Information only; no action required Associate Superintendent Janet Petsche shared a detailed overview of the districtwide professional development day scheduled for Monday, August 20, 2012. 12. BUSINESS SERVICES REPORT 12.01 Payment Report Ratified By the following vote, the Board ratified the Payment Report, as presented. Bestolarides Conklin 5 0 Yes 12.02 New Citizens' Bond Oversight Committee Approved The Citizens' Bond Oversight Committee for the Measure A Bond, must consist of a minimum of seven (7) members appointed by the Board of Trustees from a list of candidates submitting written applications, and based on criteria established by Proposition 39. This committee will be assigned one- year and two- year terms by lottery to stagger the appointments. By law, a member can only serve two terms (whether one year or two year term). The following is a list of applicants presented to the Board to appoint to serve on the Lincoln Unified Citizens' Bond Oversight Committee for a one or two year term: James DiSerio Evelyn Oliveira Ruben Garza Steven Walton Everett Low Tony Yadon Karen Nakamura
13. INFORMATION By the following vote, the Board approved the appointment of the new Citizens Bond Oversight Committee. Ruhstaller Bestolarides 5 0 Yes 13.01 President To- Cowell announced that the next regular meeting be held on September 12, 2012, at Don Riggio School, 3110 Brookside Rd. 14. ADJOURNMENT There being no further business to discuss, President To- Cowell adjourned the meeting at 9:45 PM. Respectfully Submitted, Approved and entered into the proceedings of the Board this 12 th day of September 2012. Tom Uslan, Superintendent & Secretary to the Board Van Ha To- Cowell Board President VTC:TU:lsw