County of Santa Clara Hsinchu, Taiwan Sister-County Commission DATE: TIME: PLACE: December 28, 2016, Regular Meeting 7:00 PM Isaac Newton Senter Auditorium County Government Center 70 W. Hedding Street, 1st Floor San Jose, CA 95110 AGENDA In compliance with the Americans with Disabilities Act and the Brown Act, those requiring accommodations in this meeting should notify the Clerk of the Hsinchu, Taiwan Sister-County Commission no less than 24 hours prior to the meeting at (408) 299-5001, or TDD (408) 993-8272. Please note: To contact the Commission and/or to inspect any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to all or a majority of the Board of Supervisors (or any other commission, or board or committee) less than 72 hours prior to that meeting, visit our website at http://www.sccgov.org or contact the Clerk at (408) 299-5001 or 70 W. Hedding Street, 10th Floor, East Wing, San Jose, CA 95110, during normal business hours. Persons wishing to address the Commission on a regularly scheduled item on the agenda are requested to complete a request to speak form and give it to the Deputy Clerk. (Government Code Section 54953.3.) Individual speakers will be called by the Chairperson and are requested to limit their comments to two minutes. Groups of speakers on a specific item are asked to limit their total presentation to a maximum of twenty minutes for each side of the issue. COMMUTE ALTERNATIVES: The Board of Supervisors encourages the use of commute alternatives including public transit, bicycles, carpooling, and hybrid vehicles. For public transit trip planning information, contact the VTA Customer Service Department at 408-321-2300 Monday through Friday between the hours of 6:00 a.m. to 7:00 p.m., and on Saturday from 7:30 a.m. to 4:00 p.m. Schedule information is also available on the web at www.vta.org. Bicycle parking racks are available in the James McEntee, Sr., Plaza in front of the County Government Center building. If this Board or Commission does not meet in the County Government Center please contact VTA for related routes. 1. Call to Order/Roll Call. 2. Public Comment. Opening This item is reserved for persons desiring to address the Commission on any matter within the subject matter jurisdiction of the Commission that is not on this agenda. Members of the public who wish to address the Commission on any item not listed on the agenda should complete a request to speak form and give it to the Deputy Clerk. The Chairperson will call individuals to speak in turn. Speakers are limited to the following: three minutes if the Chairperson or designee determines that five or fewer persons wish to address the Commission; two minutes if the Chairperson or designee determines that between six and fourteen persons wish to address the Commission; and one minute if the Chairperson or designee determines that fifteen or more persons wish to address the Commission. Page 1 of 2
Agenda Packet Hsinchu, Taiwan Sister-County Commission, County of Santa Clara December 28, 2016 The law does not permit Commission action or extended discussion of any item not on the agenda except under special circumstances. If Commission action or response is requested, the Commission may place the matter on a future agenda. Regular Agenda - Items for Discussion 3. Elect Commission Officers for Fiscal Year 2016-2017. a. Elect Chairperson. b. Elect Vice Chairperson. c. Elect Treasurer. d. Elect Secretary. OR e. Appoint three Commissioners to serve as a Nominating Committee who will present a proposed slate of officers for election in Fiscal Year 2016-2017. 4. Approve 2017 meeting calendar. (ID# 84501) 5. Review Trust Fund Report. (ID# 84500) 6. Discuss and approve Commission Work Plan for Fiscal Year 2016-2017 and Accomplishments for Fiscal Year 2015-2016, to be submitted to the Clerk of the Board by April 1, 2016, and subsequently forwarded to the Board of Supervisors through the Finance and Government Operations Committee. (ID# 84499) 7. Receive verbal report from staff. 8. Receive verbal reports from Commissioners relating to community activities. 9. Announcements and correspondence. a. Commissioners' announcements. b. There are currently five vacancies on the Commission. For Internet access to the vacancies list and applications visit http://www.sccgov.org/sites/bos/bnc/ c. The County of Santa Clara provides reimbursement to appointed Commissioners for child care expenses incurred during the time spent performing their official County duties. For additional information please contact the Office of the Clerk of the Board at (408) 299-5001. Adjourn 10. Adjourn to the next regular meeting scheduled on Wednesday, January 25, 2017 at 7:00 p.m. in the Isaac Newton Senter Auditorium, 70 W. Hedding Street, San Jose. Page 2 of 2
4.a Hsinchu, Taiwan Sister-County Commission Proposed 2017 meeting schedule Meetings are held on the fourth Wednesday of each month at 7:00 p.m. in Isaac Newton Senter Auditorium, County Government Center, 70 West Hedding Street, San Jose. January 25, 2017 February 22, 2017 March 22, 2017 April 26, 2017 May 24, 2017 June 28, 2017 July 26, 2017 August 23, 2017 September 27, 2017 October 25, 2017 November 22, 2017 December 27, 2017 Attachment: DRAFT Hsinchu schedule (84501 : Approve 2017 meeting calendar) Packet Pg. 3
COUNTY OF SANTA CLARA Santa Clara County/Hsinchu County, Taiwan, Republic of China Sister-County Commission FISCAL YEAR 2016-2017 WORK PLAN AND 2015-2016 ACCOMPLISHMENTS Chairperson: Vacant Members: Chan-Chang Vicky Chu; Jyh Chan Horng; Sylvia Hsiang; Ya-Chin Melanie Hsu; Lisa Hsu; Marice Hsueh; John Deforest Longwell; Vivian Wang; Shouheng George Yen; Yi-Chiang Chang 5 Vacancies 1 Packet Pg. 4
MISSION STATEMENT: The Santa Clara County/Hsinchu County, Taiwan, Republic of China Sister-County Commission is committed to fostering artistic, commercial, cultural, educational, and technological exchange and understanding between the people and governments of Santa Clara County and Hsinchu County, Taiwan, Republic of China. HISTORICAL BACKGROUND: The Board of Supervisors established the Santa Clara County/Hsinchu County, Taiwan, Republic of China Sister-County Commission by ordinance on December 20, 1994. Since then, the Commission has fulfilled its mission through a wide range of activities, including the following: Held a successful mini movie festival to celebrate Two Decades of Friendship with Hsinchu County, Taiwan; assisted FICO youth, representing Santa Clara County, to attend a festival in Hsinchu County, Taiwan; planned a 2011 Sustainability Delegation visit to Taiwan; sponsored and hosted a traditional Hakka Taiwanese Puppet Show and Talk, highlighting the arts and culture of the second-largest ethnic group in Hsinchu County and Taiwan; sponsored and hosted a successful special event featuring Ribbon Dancers from Taiwan; established a solid, mutually supportive relationship with the Taipei Economic and Cultural Office; presented a painting entitled The Light of Silicon Valley, donated by Taiwanese-American artist Jenny Ching-Yu Wu, to Hsinchu County; formalized the Commission s relationship with Sister Cities International, a nonprofit citizen diplomacy network that creates and strengthens partnerships between U.S. and international communities; and hosted a delegation of officials from Hsinchu County, Taiwan. 2 Packet Pg. 5
FISCAL YEAR 2016-2017 WORK PLAN GOAL/OBJECTIVE PROPOSED ACTIVITIES PRIORITY RANKING 1. Chinese Lunar New Year Poster Exhibition 2. Nurture relationships with TECO-SF, Taiwan Trade Center and Chinese Culture Center in Milpitas by promoting art and cultural exchange Coordinate winning posters for exhibition at the County building breeze way Host an opening ceremony and present awards to winning students by County supervisor(s) Invite media and community to celebrate and learn the Chinese Lunar New Year Explore opportunities with TECO to showcase artists and performers coming to the area Commissioners to participate activities/events in TECO-SF/Taiwan Trade Center and Chinese Cultural Center in Milpitas 1 TIMELINE FOR COMPLETION February 2017 On-going 3 Packet Pg. 6
PRIOR YEAR ACCOMPLISHMENTS (2015-2016) GOAL/OBJECTIVE ACTIVITIES SUPPORTING GOAL STATUS 1. Walk, Run, Fun! Sister County 5K fundraising event 2. Chinese Lunar New Year Poster Exhibition Raise fund to support the delegation visit from Completed Hsinchu County Promote the Hsinchu Sister County Commission Exhibit winning posters provided by the Completed 4 Packet Pg. 7
ONGOING PROJECTS PROJECT Build awareness in community about the Hsinchu County Commission Increase Commission membership ACTIVITIES Participating in Taiwanese cultural events Happy Kids Day Double Tenth Celebration Chinese Women s League Chinese Culture Center Recruiting commissioners to apply for appointment 5 Packet Pg. 8