Page 1 of 6 Minutes of a Regular Meeting of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 10th day of January, 2008 400 South Eagle Street City Council Chambers Naperville, IL 60540 I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Jungles. II. Pledge of Allegiance President Jungles led those assembled in the Pledge of Allegiance. III. Roll Call Present: President Kristen Jungles Vice President Charlie Brown Commissioner Suzanne Hart Commissioner Ronald R. Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Mary Wright Absent: None Executive Staff: Mindy Munn, Interim Executive Director Ed Dalton, Parks Director Ed Provow, Golf Services Director Eric Shutes, Planning Director Brad Wilson, Recreation Director Staff: Michelle La Scola, Program Manager (notetaker for Board Secretary Lynne Bandyk) Other: Steve Adams, Attorney - Brooks, Adams and Tarulis Melissa Jenco Daily Herald Kathy Cichon Naperville Sun IV. Agenda Additions/Deletions President Jungles noted that Item X. - New Business Public Hearing on Debt Issue of $10,000,000 General Obligation Tax Park Bonds was being moved to first item.
Page 2 of 6 X. New Business A. Public Hearing on Debt Issue of $10,000,000 General Obligation Tax Park Bonds 1. Recess to Public Hearing for Discussion At 7:01 p.m., President Jungles adjourned to public hearing for discussion of the aforementioned debt issue. Commissioner Schaffner commented that taking advantage of the rates will maintain bond rating at AA1. Commissioner Ory inquired how long does District have to use funds Interim Executive Director Munn stated three years. 2. Adjourn the Public Hearing and Return to Open Meeting At 7:04 p.m., Commissioner Todd moved to adjourn the forum back to open meeting with second by Commissioner Schaffner. Yes: Todd, Schaffner, Hart, Ory, Wright, Brown and Jungles V. Introductions and Recognitions There were none. VI. Matters from the Public The following residents spoke on the non-agenda item of Hobson West Ponds encouraging the District to purchase said parcel of property: Marion Baran, 1101 Tennyson Lane, Naperville Rod Randall, 956 Savannah Circle, Naperville Doug Dallmer, 619 Fredericksburg, Naperville VII. Approval of Treasurer s Report Commissioner Wright moved to approve the November 2007 Treasurer s Report. Second by Commissioner Todd. Yes: Wright, Todd, Hart, Ory, Schaffner, Brown and Jungles VIII. Consent Agenda Commissioner Wright moved to approve Consent Agenda Items A through I as presented. Second by Commissioner Todd. Thereupon, Commissioner Wright moved to pull Item G. Approval of the $20K Vendor Listing for 2008. Second by Commissioner Ory. Commissioner Wright amended her motion whereby she moved to approve Consent Agenda Items A.- F., H. and I. Second by Commissioner Todd. Considerable discussion ensued on Item G. including the following:
Page 3 of 6 Commissioner Schaffner s inquiry as to District s legal attorney opinion on this. Attorney Steve Adams informed board the list was in good order. Nothing but routine payment items wants to discuss with Interim Executive Director Munn some clarifications. Draft should be done week of January 14. Commissioner Ory s concern that due diligence has been done with the list. Why only one vendor listed for some items why are same vendors listed? Is District getting best value for taxpayers? Has District negotiated with vendors. Cannot agree with list as is. Interim Executive Director Munn explained why legal was not on list. Noted that vendors listed are best guess on who will give the District the best quote. Commissioner Schaffner why did District choose specific tour contractors? o Recreation Director Wilson responded these are best estimates of what the District feels they should expect. o Attorney Adams noted that legal opinion has included classes as well and indicated that these items are exempt from the bidding process. Commissioner Brown inquired how District puts vendor on list after the year has begun. o Attorney Adams noted that this is the issue at hand. o Director Wilson added that that is why staff brings the board for approval anyone not originally on the list. o Commissioner Ory feels District should be careful with the flexibility of the list. o Commissioner Schaffner wondered how does District prevent this issue in future Attorney Adams responded he would like to see District move away from the list altogether. It appears it s a foregone conclusion the list will be used feels should scrap list and look at disclosures to the board. Additionally, Interim Executive Director Munn noted the auditor does not feel the vendor list is necessary; there is no law compelling District to have one. Commissioner Todd felt board should approve the list now and discuss later what should happen to the list. Commissioner Ory disagrees with current $20K vendor list and cannot approve as is. o Attorney Adams counseled Commissioner Ory to send him written concerns with the $20K vendor list. Felt staff should not be hung up if list is not approved. Subsequent to end of discussion, Commissioner Wright moved to table the approval of the $20K Vendor Listing for 2008. Second by Commissioner Ory. Roll Call on Amended Motion Approving Consent Agenda Items A-F; H & I.: Yes: Wright, Ory, Hart, Schaffner, Todd, Brown and Jungles
Page 4 of 6 Roll Call Vote on Motion to Table Approval of $20K Vendor Listing for 2008: Yes: Wright, Ory, Hart, Schaffner, Brown and Jungles No: Todd IX. Unfinished Business Commissioner Todd moved to table the Frontier Sports Complex Recreation Center Construction Management Services Contract Termination. Second by Commissioner Wright. Yes: Todd, Wright, Ory, Hart, Schaffner, Brown and Jungles X. New Business B. Approve Change Order #1 for Golf Services Facilities Improvement Plan Commissioner Wright moved to approve Change Order #1 to Martam Construction, Inc. for additional items and changes required by the City of Naperville in the amount of $35,096. Second by Commissioner Todd. Yes: Wright, Todd, Ory, Hart, Schaffner, Brown and Jungles XI. Updates and Reports A. Millennium Carillon Foundation Update Commissioner Brown informed board about the New Year s event held at the Millennium Carillon Moser Tower. B. Riverwalk Update Commissioner Todd informed those present that the awarding of the contract for Phase I will be on January 15. Additionally, a new Riverwalk Agreement will come to the park board in February. C. Board President Update President Jungles noted scheduling a board retreat for April. D. Executive Director Search Update President Jungles expressed her thanks to the board for their efforts in the executive director search process. F. Finance Committee Update Commissioner Todd informed board next meeting being held on January 17 at 5 p.m. G. Legislative Committee Update None. H. Community/PR Committee Update None
Page 5 of 6 XII. Future Meetings President Todd noted upcoming meetings: A. Special Meeting of the Board of Park Commissioners, January 17, 2008 at 6:00 p.m., Naperville Park District Administration Building Board Room, 320 West Jackson Avenue, Naperville B. Regular Meeting of the Board of Park Commissioners, Thursday, February 14, 2008-7:00 p.m., Naperville Municipal Center Council Chambers, 400 South Eagle Street, Naperville XIII. Executive Session At 7:42 p.m., Commissioner Wright moved to adjourn to Executive Session to discuss Land Acquisition under section 2(c)(5) of the Open Meetings Act; and Personnel under Section 2 (c)(1) of the Open Meetings Act. Second by Commissioner Ory. Yes: Wright, Ory, Hart, Schaffner, Todd, Brown and Jungles XIV. Reconvene Open Meeting President Jungles reconvened the open meeting. XV. Call to Order President Jungles called the meeting to order at 10:28 p.m. XVI. Roll Call Present: President Kristen Jungles Vice President Charlie Brown Commissioner Suzanne Hart Commissioner Ronald R. Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Mary Wright XVII. Action (if any) Taken in Executive Session XVIII. Adjournment At 10:30 p.m., Commissioner Wright moved adjournment of the January 10, 2008 Regular Meeting with second by Vice-President Brown. Voice Vote on Motion: Yes: Wright, Brown, Hart, Schaffner Todd, Brown and Jungles
Page 6 of 6 (Motion Declared Carried.) Notes Taken by Michelle La Scola, Program Manager Transcribed and respectfully submitted, Lynne Bandyk, Board Secretary