Page 1 of 6 Minutes of a Regular Meeting of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 13th day of March, 2008 400 South Eagle Street City Council Chambers Naperville, IL 60540 I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Jungles. II. Pledge of Allegiance President Jungles led those assembled in the Pledge of Allegiance. III. Roll Call Present: President Kristen Jungles Vice President Charlie Brown Commissioner Suzanne Hart Commissioner Ronald R. Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Mary Wright Absent: None Executive Staff: Mindy Munn, Interim Executive Director Ed Dalton, Parks Director Ed Provow, Golf Services Director Eric Shutes, Planning Director Brad Wilson, Recreation Director Staff: Michelle La Scola, Program Manager (notetaker for Board Secretary Lynne Bandyk) Other: Steve Adams, Attorney - Brooks, Adams and Tarulis Melissa Jenco Daily Herald Kathy Cichon Naperville Sun IV. Agenda Additions/Deletions There were none.
Page 2 of 6 V. Introductions and Recognitions B. Employee Recognitions Vice-President Brown read a letter welcoming newly hired Executive Director Daniel Betts and noting how the board can and should support him to make his tenure a success. (Copy attached to these minutes for detail on key points) Additionally, President Jungles wanted to recognize two staff members in particular for the outstanding job they did over the past year. First was Mindy Munn, who assumed the role of interim executive director and did an incredible job; and secondly, Katie Sepe both the board and Mindy have relied on Katie through the executive director search process as well as the day-to-day HR matters and they are most appreciative of her hard work. Commissioner Todd augmented President Jungle s comments thanking the Leadership Team for assisting Mindy Munn complimenting their cooperative attitude and hard work the District hasn t missed a beat! She wanted to express her thanks to all. VI. Matters from the Public The following people spoke on non-agenda items: Donna Vece, 920 Beau Drive, Des Plaines, IL Marion Baran, 1101 Tennyson Lane, Naperville 60540 Matthew Carlyle, 704 Violet Circle, Naperville 60540 Jennifer Battle Hayes, 715 Wildflower Circle, Naperville 60540 Janice Palfenier, 607 Azalea Court, Naperville 60540 Donna Vece, with FMHC Corporation, representing Denali Spectrum Operations (a new wireless carrier in Chicago market), presented a request to collocate on an existing AT&T tower located in Knoch Park at 423 West Martin Avenue. Denali has joint venture with Cricket Communications to provide low cost, unlimited wireless service. There are no other structures which could provide continuous coverage in and around this park. As there was some concern regarding the aesthetics of the proposed addition, a second exhibit was shown which addressed this. (Copy of Ms. Vece s request attached to these minutes for additional detail). o Commissioner Todd requested that the Finance Committee be allowed to develop a policy to address future requests such as this. Subsequent to receipt of staff s cell study, the committee would utilize that input to do same. Mindy Munn agreed to have the Finance Committee review current cell agreements and see how to move forward with the request. Marion Baran, as in past meetings, spoke to the importance of preserving open space and urged the purchase of Ponds of Hobson West parcel. Matthew Carlyle, Jennifer Battle Hayes and Janice Palfenier all spoke in support of the proposed Wildflower Park Improvements noting the absolute need for development of the access points and trails to the park to ensure the safety of those using it. Please move forward with the proposed plan. In response to commissioner inquiry, Planning Director Shutes noted the board would receive the next steps/processes on this project with their
weekly delivery. Regular Meeting Minutes of March 13, 2008 Page 3 of 6 VII. Approval of Treasurer s Report Commissioner Wright moved to approve the January 2008 Treasurer s Report. Second by Vice-President Brown. Roll Call Vote on Motion: Yes: Wright, Brown, Hart, Ory, Schaffner, Todd and Jungles (Motion Declared Carried) VIII. Consent Agenda Commissioner Wright moved to approve Consent Agenda Items A through E as presented. Second by Commissioner Todd. A. Approval of disbursements for the month of January 2008 in the amount of $891,472.34. B. Approval of customer refunds for the month of February, 2008 in the amount of $4,197.84. C. Approval of payment to Brooks, Adams and Tarulis for legal services for period ending February 15, 2008 in the amount of $16,181.07. D. Award Sindt Property 2008 Building Demolition Contract to Site Recovery Services in the amount of $27,110. E. Approval of Minutes: Regular Meeting of February 14, 2008; Special Meetings of December 15 and 16, 2007; January 17 and February 28, 2008. Roll Call on Motion: Yes: Wright, Todd, Ory, Hart, Schaffner, Brown and Jungles (Motion Declared Carried) IX. Unfinished Business There was none. X. New Business There was none. XI. Updates and Reports A. Millennium Carillon Foundation Update Commissioner Brown stated the Carillon will reopen on May 3. Additionally, there is a strategic planning meeting coming up to address fundraising. Date not yet determined. B. Riverwalk Update President Jungles noted the volunteer Riverwalk Cleanup scheduled for April 12. Informed audience that the Chamber is hosting Rick Hitchcock on March 24; he will make presentation on Riverwalk and planned improvements. Encouraged residents to attend.
Page 4 of 6 C. Board President Update President Jungles gave update on group of residents formed in 2006 NPD Futures Committee. Very diverse group representing all the geographic areas of Naperville as well as varying backgrounds. The Futures Committee has been very useful to board and staff as a sounding board for capital projects. She noted that any one of these members was more than well qualified to become a park commissioner due to their experience with our capital projects and budget - this group could be a feeder to the dais noting the four open seats on the NPD Board for the April 2009 election. Commissioner Todd noted they spent a lot of time learning about the District and its operations. Dialogue ensued regarding the Futures Committee Commissioner Schaffner recommended going forward there should be more board involvement it should be treated like an advisory group - members should be board-approved didn t feel it was transparent enough that the residents didn t have access to the agendas, etc. Felt the District should do business more like the City; President Jungles informed him the committee was a staff initiative not a board directive and that the board does not need to micro-manage; Commissioner Todd said the value of the group was that they were independent not meant to be board-controlled - did not want a discussion on how the City does business - The District developed a model two years ago; President Jungles refocusing to the Board President Update thanked the Futures Committee for their contribution of countless hours volunteered their help as been very valuable. D. Executive Director Search Update President Jungles concluded preceding discussion noting that Executive Director Daniel Betts arrives March 24; it will be his role to make determination on future groups. E. Finance Committee Update Commissioner Todd said the committee has made a determination on the $20K Vendors List it will be removed. Business Services Director Mindy Munn will reword policy to address certain contracts, services and trips. This will be presented at the April 10 regular meeting. F. Legislative Committee Update Commissioner Ory said the March 13 Legislative Committee meeting was not held. However, he and staff liaison Sue Omanson reviewed the House and Senate list of bills. Sue is developing some talking points relevant bills. As neither he nor Commissioner Hart can attend the IAPD Legislative conference in Springfield April 1-2, he encouraged another commissioner to accompany Sue Omanson and Executive Director Betts to Springfield to gain support from legislators. Sue has developed a resolution to get some of the funds put back into OSLAD. There will be a legislative committee meeting scheduled for early April. G. Community/PR Committee Update Vice-President Brown said he met with Chuck Schlabach from the Naperville Homeowners Confederation. Setting up a date with him in near future.
Page 5 of 6 XII. Future Meetings President Todd noted upcoming meeting: Regular Meeting of the Board of Park Commissioners, Thursday, April 10, 2008-7:00 p.m., Naperville Municipal Center Council Chambers, 400 South Eagle Street, Naperville XIII. Executive Session At 7:36 p.m., Commissioner Wright moved to adjourn to Executive Session to discuss Land Acquisition under Section 2(c)(5) of the Open Meetings Act; Personnel under Section 2(c)(1) of the Open Meetings Act; Pending Litigation under Section 2(c)(11) of the Open Meetings Act; and Approval of Executive Session Minutes of: December 3, 13, 15, 16 and 20, 2007. Second by Commissioner Todd. Roll Call Vote on Motion: Yes: Wright, Todd, Ory, Hart, Schaffner, Brown and Jungles (Motion Declared Carried) XIV. Reconvene Open Meeting President Jungles reconvened the open meeting at 8:08 p.m. XV. Call to Order President Jungles called the meeting to order at 8:09 p.m. XVI. Roll Call Present: President Kristen Jungles Vice President Charlie Brown Commissioner Suzanne Hart Commissioner Ronald R. Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Mary Wright XVII. Action (if any) Taken in Executive Session XVIII. Adjournment At 8:09 p.m., Commissioner Wright moved adjournment of the March 13, 2008 Regular Meeting with second by Commissioner Hart. Voice Vote on Motion: Yes: Wright, Hart, Ory, Schaffner Todd, Brown and Jungles (Motion Declared Carried.)
Page 6 of 6 Notes Taken by Michelle La Scola, Program Manager Transcribed and respectfully submitted, Lynne Bandyk, Board Secretary