April 13, 2010 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, April 13, 2010, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Board President Michelle Skinlo. ROLL CALL: RECEPTION OF VISITORS: Present: Colleen Garner Gary Kepley, Robert Miller, Rodney Morris, Bill Standerfer and Michelle Skinlo Absent: Bob McClusky Board President Michelle Skinlo welcomed all visitors present and opened the floor to those wishing to address the board on agenda and non-agenda items. Agenda: Recognition of District Young Authors Representatives Chris Bough Riddle School Assistant Principal Chris Bough introduced Williams School Assistant Principal Libby Torbit as the new District Young Authors Coordinator. Mrs. Torbit had each of the Young Author winners present their projects to the Board of Education. The following winners this year were: K-2 representative: Madison McDonald - 2 nd grader @ Riddle Elementary School The Very Good Puppy 3-5 representative: Jaida Brockman - 5 th grader @ Williams Elementary School The Journey of Alexis Freeman 5-8 representative: Allie Betts - 7 th grader @ MMS The Vanquishing of the Black Death Non-Agenda: Resignation of School Board Member Superintendent Larry Lilly Superintendent Larry Lilly received a mailing on April 13, 2010 addressed to Board Secretary Gary Kepley containing a letter of resignation for personal reasons from Board Member Bob McClusky. The Board will be looking to fill the vacancy and will recognize Mr. McClusky at another meeting in the near future. Board Member Bob Miller commended Transportation Director Mark Nelson for a well presented demonstration during a bus driver refresher course at the Riddle Elementary School on March 31, 2010 regarding the evacuation of Minutes April 13, 2010 Page 1 of 7
children from a school bus filled with smoke. Everyone was cleared from the vehicle in 1 minute and 30 seconds. CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the regular meeting of the Board held on March 9, 2010 - Financial Payment of March 2010 bills as presented - Approval of participation in IESA and IHSA activities for the 2010-2011 school year See Exhibits 3.3a and 3.3b - Approval of Family Insurance Services, Ltd. as the district s student insurance carrier - Approval of the March 2010 Enrollment Report as presented - 3,398 - Approval of a Freedom of Information request received on March 16, 2010 Kepley moved, seconded by Standerfer, to approve the Consent Agenda as presented. Roll call vote as follows: Kepley,aye; McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Garner,aye; REQUEST BOARD PRESIDENT TO ESTABLISH A SPECIAL MEETING FOR JUNE 30, 2010 AT 12:00 P.M.: (Information Item): Assistant Superintendent for Business Tom Sherman requested Board President Michelle Skinlo establish Wednesday, June 30, 2010 at 12:00 p.m. for a special meeting to approve payment of the final bills for FY 2010. Minutes April 13, 2010 Page 2 of 7
PERSONNEL REPORT C.U.S.D. #2: Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Certified Resignation Rescission - C.U.S.D. #2 Administration requested the resignation of Nancy Brachbill, be rescinded. She would like to continue her teaching position at Riddle Elementary School. Certified Resignations C.U.S.D. #2 - Susan Harding, 312 will retire as a school psychologist (effective for the 2015-16 school year) Certified Appointments C.U.S.D. #2 - Kaleigh McRoberts, English teacher at Mattoon High School (effective for the 2010-11 school year) - John VanVoorhis, substitute teacher and substitute paraprofessional - James M. Coffman, substitute teacher Classified Resignations C.U.S.D. #2 - Brenda Turner, will retire as the athletic secretary at Mattoon High School (effective August 27, 2010) - Jerry Birch, resigned as a bus driver (effective April 3, 2010) Classified Appointments C.U.S.D. #2 - Sharyl King, volunteer - Nancy Zike, volunteer - Billy Zike, volunteer - Lynn Rufener, volunteer - Julie Lading, volunteer - Lynn Foss, volunteer - Amy St. John, volunteer - Tommy Howard, volunteer - Barbara Howard, volunteer - Katina Deremiah, volunteer - Pamela Hunt, volunteer - Mandy Kasey, volunteer - Melanie Nevius, volunteer - Dixie Freeland, volunteer - Gregory Petty, volunteer - Carol O Neill, volunteer - Judith Richardson, volunteer - Susan Yeck, volunteer Minutes April 13, 2010 Page 3 of 7
Garner moved, seconded by Miller, to approve the Personnel Report for C.U.S.D. #2 as presented. Roll call vote as follows: McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Garner,aye; Kepley,aye; BOARD ACTION TO ESTABLISH SCHOOL BOARD MEETING DATES, TIMES, AND PLACE FOR 2010-11 SY: Superintendent Larry Lilly made the following recommendation to the Board of Education regarding the monthly Board of Education meeting schedule for 2010-11 SY: BOARD MEETINGS TO BE HELD ON THE SECOND TUESDAY OF EACH MONTH, 7:00 P.M., AT THE BOARD OF EDUCATION AND ADMINISTRATIVE OFFICES, 1701 CHARLESTON AVENUE, MATTOON, ILLINOIS MAY 11, 2010 NOVEMBER 9, 2010 JUNE 8, 2010 DECEMBER 14, 2010 JULY 13, 2010 JANUARY 11, 2011 AUGUST 10, 2010 FEBRUARY 8, 2011 SEPTEMBER 14, 2010 MARCH 8, 2011 OCTOBER 12, 2010 APRIL 12, 2011 Miller moved, seconded by Morris, to approve the recommendation for the monthly Board of Education meeting schedule for 2010-11 SY as presented. A unanimous voice vote of ayes carried the motion. REPORT ON IMPORTANT END-OF-YEAR DATES: (Information Item): Superintendent Larry Lilly reviewed the list of important end-of-year dates. MHS Honors Night Monday, May 10, 2010 7:00 p.m. - MHS gym Minutes April 13, 2010 Page 4 of 7
Community Baccalaureate Wednesday, May 26, 2010 7:00 p.m. - MHS gym MHS Final Exams May 25 th & 26 th, 2010 (for grades 9-12) Last full attendance day for students Wednesday, May 26, 2010 Teacher Institute Day Thursday, May 27, 2010 High School Graduation Friday, May 28, 2010 8:00 p.m. - MHS Gym BOARD ACTION, REQUESTED BY EIASE, TO APPROVE A RESOLUTION REFERENCE AMENDMENT TO ARTICLES OF JOINT AGREEMENT FOR THE EASTERN ILLINOIS AREA OF SPECIAL EDUCATION: Superintendent Larry Lilly recommended the Board of Education approve a resolution reference amendment to articles of joint agreement for the Eastern Illinois Area of Special Education to comply with new laws. See Exhibit 6.3a Standerfer moved, seconded by Miller to approve a resolution reference amendment to articles of joint agreement for the Eastern Illinois Area of Special Education as presented. A unanimous voice vote of ayes carried the motion. BOARD ACTION TO RELINQUISH FISCAL AGENT STATUS FOR THE REGION S EARLY CHILDHOOD GRANT AND AUTHORIZATION TO SUBMIT THE EARLY CHILDHOOD GRANT FOR FY11: To avoid future financial difficulties experienced by the district with the state s failure to reimburse EIASE for the Early Childhood Program, Superintendent Larry Lilly requested the Board of Education take action to relinquish fiscal agent status for the region s Early Childhood Grant and authorization to submit the Early Childhood Grant for FY11. Minutes April 13, 2010 Page 5 of 7
See Exhibit 6.4a Kepley moved, seconded by Morris, to approve relinquishing fiscal agent status for the region s Early Childhood Grant and authorization to submit the Early Childhood Grant for FY11 as presented. Roll call vote as follows: Standerfer,aye; Garner,aye; Kepley,aye; McClusky,absent; Miller,aye; Morris,aye; ENGERGY UPDATE: (Information Item): Superintendent Lilly informed the Board of Education that he received an email from Rob Brown of Johnson Controls, Inc. recommending the district sign up with Champion Energy, a Texas-based electricity supplier for less than a nickel per kilowatt hour. Due to an agreement the district has with Johnson Controls, Inc. to guarantee savings as a result of the high-efficiency heating and cooling systems, Mr. Brown was able to advise the district regarding a new supplier when the electricity market hit a low. The Board had earlier authorized Superintendent Lilly to sign a contract when a lower market price became available. The district currently pays $.075 per kilowatt hour to Integrys Energy Services. Being able to lock in at this record-low rate of less than a nickel per kilowatt hour should result in a savings of more than $385,000 over the next three years for the Mattoon School District. See Exhibit 6.5a PRESENTATION OF CHEMISTRY II CLASS AT MATTOON HIGH SCHOOL TIM CONDRON: (Information Item): Curriculum Director Tim Condron presented the Board of Education with information regarding a proposal for a new dual-credit Chemistry II class to be offered at MHS. As a dual-credit course with Lake Land College, students would receive four college credits. This would be the seventh dualcredit course offered at MHS. The proposal for this course has gone through all the proper channels and has b een approved by the district Curriculum Coordinating Committee. Action will be requested at the next regular meeting of the Board in May. Minutes April 13, 2010 Page 6 of 7
EXECUTIVE SESSION: Kepley moved, seconded by Miller, at 7:30 p.m. to go into Executive Session to discuss matters pertaining to an individual student(s) and to discuss matters pertaining to the employment of personnel. A unanimous voice vote of ayes carried the motion. Others present for the Executive Session were: Superintendent Mr. Larry Lilly, Assistant Superintendent for Human Resources Dr. David Skocy, Assistant Superintendent for Business Mr. Tom Sherman, MHS Principal Michele Sinclair, and MHS Assistant Principal Dave Vieth. OPEN SESSION RECONVENED: Board President Michelle Skinlo declared Executive Session closed and Open Session reconvened at 8:52 p.m. Garner moved, seconded by Standerfer, to approve the hiring of Brian Smith as AER teacher and basketball coach. Roll call vote as follows: McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Garner,aye; Kepley,aye; ADJOURNMENT: Miller moved, seconded by Garner, to adjourn the meeting at 9:01 p.m. Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Garner,aye; Kepley,aye; McClusky,absent; President Date May 11, 2010 Secretary Minutes April 13, 2010 Page 7 of 7