REGULAR BOARD MEETING WESTERN ARIZONA VOCATIONAL EDUCATION DISTRICT GOVERNING BOARD WEDNESDAY, September 1st, 2010 5:30 P.M. River Valley High School- Library MINUTES NOTE: The Governing Board received the staff reports and recommendations, plus supporting documentation from staff for all the items on the agenda. This information was distributed one week prior to the meeting date. Individual Board Members contact staff with any questions regarding agenda items. As a result of this preparation, items that appear to be routing will typically be handled very quickly, and discussion on disputed or questionable items can begin from a position of general understanding. NOTE: The Governing Board, by a duly passed motion, may vote in public session to adjourn to executive session on any agenda item in compliance with A.R.S. Section 38.431.03, including legal advice from its attorney who may participate by speakerphone. NOTE: The Governing Board may consider any item on this agenda in any order and at any time during this meeting. CALL TO ORDER Mr. Duranceau called the meeting to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Mr. Duranceau led the Pledge of Allegiance. After reciting the Pledge of Allegiance, Gina Covert, CTE Director for CRUHSD introduced staff that were present at the board meeting to include teachers and CRUHSD s superintendent, Riley Frei. After introductions were made, the governing board toured the new welding classroom. ROLL CALL Board Members Present: Alan Callner
WAVE GOVERNING BOARD PAGE 2 Tom Duranceau James Gray Richard Lamb Jack Pozenel Rosemarie LeFebvre Randy Hartless- Excused Absence Dr. Pamela Meyers Others Present: Superintendent Betsy Parker Shawna Schneikart Debbie Keller Gina Covert Amy West Annette Bunch CALL TO THE PUBLIC We will now have open call to the public for citizens wishing to address the Governing Board regarding items on this agenda, or other issues within their jurisdiction. Anyone wishing to address the Board must complete a Request to Address Governing Board Form and give it to the Recording Secretary prior to the start of the meeting. Your comments must be limited to three (3) minutes or less. The President shall be responsible for recognizing speakers, maintaining proper order, and adherence to any time limit set. The Governing Board shall not hear personal complaints against school personnel or any person connected with the school system unless other procedures provided by the Board for disposition of legitimate complaints involving individuals have been followed. The Governing Board meeting is subject to the Arizona Open Meeting Law. The Board will not respond to comments or presentations made in the Call to the Public. At the conclusion of the open call to the public, individual members of the Board may respond to criticism made by those who have addressed them, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Undue interruption or other interference with the orderly conduct of a meeting of the Governing Board will not be permitted. AGENDA MODIFICATIONS: NONE WAIVER MOTION- NONE SUPERINTENDENT S CURRENT EVENT REPORT: Operations: In a phone conference with Parker and CORE this week it appears that CORE will be adding the Parker projects to their list. Working in Lake Havasu and Parker both will be more financially feasible for them. The projects are anticipated to begin in October or sooner in Parker and by November in Lake Havasu Community:
WAVE GOVERNING BOARD PAGE 3 Superintendent Parker participated in the LWIB conference call for the month of August. We also held a conference call meeting with all the member districts for the IGA participation for this year. These will all be renewed in October of this year. We are working on IGA s with MCC and AWC that will involve our Central Campus counts. Finance: July revenue shows our state aid payment of $104,704 the finance report. We are supposed to be caught up by the end of August but then the payments start getting delayed again. Tonight we will decide how to spend the ARRA money. We will also be discussing documents to create for future funding requests. Academics: The in-service trainings went very well. The students had a great time getting to know each other and the advisors have asked for the leadership training with their officers every year. Next year we will not need an introduction to CTSO s training because we will be experienced. Superintendent Parker thinks the workshop for all new officers and their advisors should be a yearly event. The EduCast training was a little overwhelming but everyone in the room learned how to operate the system. The group came up with some great ideas for how to use it in the buildings and classes. CRUHSD will use the system first. If they feel it has appropriate usage to warrant buying another system we will discuss that. Kingman and Havasu are requesting to use the system also and it is portable so we will make that happen. Meetings continue with AWC and MCC for putting courses into place. We have dual enrollment CTE everywhere now and are looking at bringing the CNA program on as a Central Campus class through AWC. We continue with culinary and welding offerings through MCC. Superintendent Parker participated in Cisco Web-Ex training and is interested in learning to use that tool proficiently. You saw that we had some state winners, 5 to be exact and I think that is just great. I challenge the directors to get even more students scoring that well next year. Next week we meet as JTED superintendents on Wednesday at WestMec and Thursday and Friday I will attend the ASBA law conference. WOW AWARD This month s WOW winner is Michelle Leyendecker. Michelle gave a great presentation on her Early Child Care Program at Mohave High School. Michelle also oversees the child care program at River Valley High School. Michelle has created classes offering students
WAVE GOVERNING BOARD PAGE 4 fundamental skills for successful childcare and management. The student s learn in a hands on environment which insures the skills are transferred into real, practical life situations. After Michelle s presentation, Superintendent Parker asked that Shawna Shneikart, CTE Director for Lake Havasu give a brief update on the success with Static Management. The company has hired all 6 of the interns that applied for web page design. This is great news. Other news for Lake Havasu, ADE has asked if Lake Havasu and Mohave Community College would be interested in applying for an Early Childhood Grant. The Grant will be awarding one million dollars over 4 years to a group of LEA s. BOARD MEMBERS REPORTS ON CURRENT EVENTS Board Member Lamb stated that the in-service that we provided on CTSO training at River Valley High School was absolutely wonderful and that his teachers are very excited about managing their CTSO s this year. Parker High School is moving ahead with plans for the AGS shop and greenhouse. Mr. Lamb also reported that he ran into a Parker High School graduate that attributed his high school experience to getting fully licensed as a pilot. ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA No items were requested to be withdrawn from the consent agenda. CONSENT AGENDA: 1. Approve WAVE District operating expense vouchers #1003, #1004 2. Discussion and possible action to approve the minutes of the August 4th, 2010 Regular Board Meeting of the Western Arizona Vocational Education District. ITEMS PULLED FROM THE CONSENT AGENDA- NONE MOTION: Board Member Meyers made a motion to approve the items on the Consent Agenda to include vouchers #1003 and #1004, as well as the August 4th board meeting minutes. Board Member Pozenel seconded the motion. VOTE: A vote was taken on the motion. AYES: Duranceau, Lamb, LeFebvre, Callner, Meyers, Gray, and Pozenel. NAYES: None. ABSENT: Hartless OLD BUSINESS- MOTION CARRIED 3. Discussion and Possible Action for Approval of Additional District Travel Procedures. The governing board members were given the additional policies in a draft form last month for review. The Auditors felt that the district should have these additional procedures approved to
WAVE GOVERNING BOARD PAGE 5 allow flexibility in travel, conferences, and meal expenditures. Board Member LeFebvre asked if the absence forms and flex time were electronic. Mrs. Parker answered yes, the time is recorded with Debbie Davis in Payroll and Debbie Davis updates it in the Visions Payroll Software System. MOTION: Board Member LeFebvre made a motion to approve the additional travel procedures. Board Member Lamb seconded the motion. VOTE: A vote was taken on the motion. AYES: Duranceau, LeFebvre, Meyers, Gray, Callner, and Pozenel. NAYES: None. ABSENT: Hartless. 4. Discussion and Possible Action for Approval of Superintendent Evaluation Form for 2010-2011. Board Member Meyers compiled the individual governing board members requests for modifying the existing evaluation form. The modifications are shown in red on the document and the board members and Superintendent Parker went through and discussed each of the suggested modifications. Board Member Meyers will make the suggested modifications and present at next month s board meeting for the final approval. MOTION: None. Information and discussion. 5. Discussion and Possible Action on Distribution of latest ARRA Stabilization Funds. This item was discussed at last month s board meeting and it was suggested that the District match the $10,000.00 in ARRA funds and give each of the schools $5000.00. The CTE Directors were instructed to prepare examples on how they would spend the monies allotted. The CTE Directors each presented their spending ideas, overview, and pictures of items being requested. There were a few questions for Board member/cte Director Richard Lamb on his presentation. Mr. Lamb presented 3 different spending ideas and wanted direction as to either splitting between the items or choosing one. Mrs. Parker recommended the ceiling mounts and the wireless drawing tablets. Mr. Lamb will go forth with that recommendation. Mrs. Parker also requested that she would like to have the director s report back to the board when the items are purchased and delivered with the possibility of bringing photos of the items for the board to see. **Board Member Callner was excused for a prior commitment at this time. MOTION: Board Member LeFebvre made a motion to approve all of the project proposals presented by the directors. The District will match the ARRA Funds and the total of all of the district s proposals are not to exceed $25,000.00. Board Member Gray seconded the motion. VOTE: A vote was taken on the motion. AYES: Duranceau, LeFebvre, Meyers, Gray, and Pozenel. NAYES: None. ABSENT: Callner, and Hartless. ABSTAINED: Lamb
WAVE GOVERNING BOARD PAGE 6 6. Discussion and Viewing of Littlefield Unified School Districts Video. Principal Pat Ena of Beaver Dam High School submitted a video of their high school and CTE programs. The board and members of the audience were appreciative of this and discussed the possibility of some of them making the trip to view the high school themselves. MOTION: None- Information and discussion only. NEW BUSINESS 7. Discussion of District s Financial Report. Superintendent Parker stated that we received the state aid payment from July revenue. According the ADE School Finance payment schedule, we should be caught up with receiving payments by the end of August for the 2009-2010 school year. We are expecting payments to be delayed a bit more with current fiscal year payments. MOTION: None- Information and discussion only. 8. Discussion and Possible Action Regarding Unique Opportunity and Growth and Sustainability Grant Awards. Superintendent Parker and the CTE Directors have met and discussed the grant awards and would like to get the boards input and ideas to create final documents. There are two types of funding requests: one for a Unique Opportunity (one time award) and a second for a growth and sustainability request. Superintendent Parker stated that she thinks that these requests should come from the teachers at each campus rather than the CTE Directors. Mrs. Parker also thinks that the teachers should present the requests to the board members while following the guidelines indicated in the grant application. There was a lengthy discussion amongst the board as a group. The governing board is interested in these plans and would like the requests to be limited to one (1) per month at the board meeting location of their district- so for example, next month the regular scheduled board meeting is in Lake Havasu, so if there is a teacher who would like to present from Lake Havasu High School, they may do so at that time. Board Member LeFebvre requested rubrics be drafted and Mrs. Parker stated that she would create them and send the rubrics out. Board member Lamb indicated that he as a CTE Director really liked the idea of the grant awards, however, Parker High School does not have any project plans at this time. There was a lengthy discussion on timelines and dollar amounts. Due to the lengthy discussion, Board Member Pozenel made the motion to table this agenda item for next month. MOTION: Board Member Pozenel made a motion to table this agenda item for next months meeting. Board Member Lamb seconded the motion. VOTE: A vote was taken on the motion. AYES: Duranceau, Lamb, LeFebvre, Meyers, Gray, and Pozenel. NAYES: None. ABSENT: Callner, and Hartless MOTION CARRIED
WAVE GOVERNING BOARD PAGE 7 9. Discussion and Possible Action on Arizona Revised Statute 15-302 A-3 Regarding the Appointment of Governing Board Members. Superintendent Parker lead the discussion by stating that WAVE will not need to hold any elections for governing board member positions. Mr. Tom Duranceau has been appointed for the 4 year Kingman seat, and Mr. James Gray has been appointed for the 4 year Lake Havasu City position. Both Mr. Duranceau and Mr. Gray filed the mandatory petitions with the required number of signatures. Mr. Oz Enderby was a write in candidate for the CRUHSD seat and was also appointed to a 4 year term. For the remaining 5 seats, statute allows governing board members to present names to the County School Superintendent. Mr. Mike File, County School Superintendent has met with Chairman Duranceau and has stated that he would like our board to recommend names for filling the positions. Superintendent Parker encouraged a discussion amongst the governing board for a decision as to how to move forward in the presenting of nominees. Superintendent Parker stated that there may be current board members who would like to serve as well as other community members that have expressed an interest. Superintendent Parker presented sample newspaper postings as well as an Application Questionnaire should the board like to choose names that way. The Application Questionnaire has been used in the past in Mohave County by Superintendent File, and also in La Paz County by Superintendent Shelton. Chairman Duranceau suggested that whatever method is used for recommendations, the method should be the same for all seats. Board Member Pozenel stated that if the board chooses to do the questionnaire and interview, he would like to have his name removed as a nominee. The board did not wish to utilize a newspaper posting or an application process. When the governing board was polled it was stated that Dr. Pamela Meyers, Rosemarie Lefebvre, and Richard Lamb would be interested in being appointed. Two board members- Mr. Hartless and Mr. Callner, were not present for this part of the discussion. Chairmain Duranceau stated that he would make the recommendations and meet with Debbie Keller to submit the names to Mr. File. MOTION: None- Discussion only ** The Friday after the board meeting, Chairman Duranceau submitted the board s recommendations to Mr. File in Mohave County and Mrs. Shelton in La Paz County. 10. ASBA Political Action Agenda Priorities. Superintendent Parker informed the members of the governing board that ASBA just sent out this request for our Districts priorities. Superintendent Parker would like the board to review and prioritize as individuals first, then would like to ask for two volunteers to put together the ten proposals as support as most important for the ASBA to pursue. Our priorities are due by October 1 st, so Superintendent Parker would like the board members to send the choices to her and she will forward them to the person(s) who would like to head the committee. Board Member Pozenel volunteered to do this. MOTION: None- Information and discussion only.
WAVE GOVERNING BOARD PAGE 8 11. Future Agenda Items. The following will be placed on next month s board meeting agenda: Superintendent Evaluation approval-final revision Funding grants and rubrics for Unique Opportunities and Growth and Sustainabilty ADJOURNMENT Board member LeFebvre made a motion to adjourn the meeting and Board Member Pozenel seconded the motion. Chairman Duranceau declared the meeting adjourned. Dated this 2nd day of September 2010 Debbie Keller, Recording Secretary Thomas L. Duranceau, Board Chairman Pursuant to the Americans with Disabilities Act (ADA), the WAVE District endeavors to ensure the accessibility of all its programs, facilities, and services to all persons with disabilities. If you need an accommodation for this meeting, please contact Deborah Keller at (928) 753-0947 at least twenty-four (24) hours prior to the meeting so an accommodation may be arranged.