FAIRFIELD COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS Regular Meeting September 19, 2011, A.C.T. Center Board Room I. CALL TO ORDER The meeting was called to order at 7:00 PM by board president, Gail Miller. A. Roll Call. Board members present: Gail Miller, Margaret Dwyer, Ralph Messerli, Bob Waugh(arriving @ 7:15 p.m.), Jennifer Anderson, Jeri Kunkle, Doug Flournoy. Absent= None. B. Do any Board members or other persons not already on the agenda have anything to add at this time? 1. Approval of the Agenda as printed and/or with additions Margaret Dwyer moved to approve the agenda as presented, seconded by Doug Flournoy. Voice vote carried: all ayes (6). C. Consent Agenda Jeri Kunkle moved to approve the consent agenda, seconded by Margaret Dwyer. Voice vote carried: all ayes (6). 1. Approval of Minutes a. Regular Meeting, 7/11/11 b. Special Meeting, 7/5/11 2. Approval of Bills a. Secretary Bills b. Board Bills 3. Approve Staff Payments for Orientations / Open Houses a. To approve payment of pay staff who assisted at Libertyville / Washington/Pence open houses (1.5 hours at $21.50/hour) b. To approve payment of pay staff who assisted at 5 th Grade Open House / 6 th Grade Orientation (1.5 hours at $21.50/hour) c. To approve payment of staff who assisted at 9 th Grade Orientation (1 hour at $21.50/hour) 4. Monthly Financial Report 5. Open Enrollments a. Out 1. Grade 10 to Washington 2. Grade 7 to Van Buren 3. Grade 10 to Pekin 4. Kindergarten to Mount Pleasant b. In 1. Kindergarten from Pekin 2. Grade 10 from Pekin 3. Grade 4 from Cardinal 4. Grade 8 from Cardinal 5. Grade 12 from Cardinal 6. Grade 3 from Van Buren 7. Kindergarten from Van Buren
8. Grade 9 from Van Buren 9. Grade 11 from Van Buren c. Returns 1. 2 returning to resident district from open enrollment out to Mt. Pleasant grade 11 & 12. 6. September Calendar / Events 7. October Calendar / Events 8. Review of election results. Kim Sheets to present the county auditor s official report on latest elections. Official results are recorded in the minutes. State of Iowa Abstract of Votes as of September 13, 2011 for Fairfield School Board Election: Douglas Flournoy Received four hundred forty-four (444) votes Rich Metcalf Received five hundred forty-five (545) votes Amy R. Miller Received five hundred eighty-one (581) votes Gail Miller Received four hundred fifty-seven (457) votes Jeremy Miller Received six hundred nineteen (619) votes Jerry D. Nelson Received four hundred seventy-seven (477) votes Candidate Total Three thousand one hundred twenty-three (3123) votes Scattering Thirteen (13) votes Total Three thousand one hundred thirty-six (3136) votes We therefore declare: Rich Metcalf, Amy R. Miller, Jeremy Miller, Jerry D. Nelson all duly elected for the office of Board Member At Large for the term of 4 years. II. PUBLIC PARTICIPATION A. Statements from Audience (opportunity for persons not already on the agenda to address the Board) 1. Trip report by French students Sue Hansen and students spoke regarding their trip. III. OLD BUSINESS None. IV. Adjournment of the old board and appointment of superintendent as President Pro Tem Doug Flournoy moved to adjourn the old board and to appoint Art Sathoff as President Pro Tem, seconded by Margaret Dwyer. Voice vote carried: all ayes (6). A. Recognition of departing board members V. Call to order the Annual Organizational Meeting of the Board (New Board) A. Roll Call Board members present: Bob Waugh (arriving @ this time), Jennifer Anderson, Jeri Kunkle, Amy Miller, Jeremy Miller, Rich Metcalf, Jerry Nelson. Absent= None. B. Oath of Office for new board members. Administered by Kim Sheets. C. Election of President 1. Motion to Nominate President Jeri Kunkle nominated Jennifer Anderson as President of Fairfield School Board. a. Election of President (by acclamation or by vote) Jennifer Anderson was approved as President of Fairfield School Board by acclamation.
2. Board Secretary administers oath of office to President Administered by Kim Sheets. D. Election of Vice President 1. Motion to nominate Vice President Jerry Nelson nominated Bob Waugh as Vice President of Fairfield School Board. a. Election of VP (by acclamation of vote) Bob Waugh was approved as Vice President of Fairfield School board by acclamation. 2. Board Secretary administers oath of office to Vice President Administered by Kim Sheets. E. New President assumes duties F. Establish dates and times of meetings Amy Miller moved to change regular meetings to third Monday and work sessions to fourth Monday of each month both to begin at 7:00 p.m., seconded by Jerry Nelson. Voice vote carried: all ayes (7). G. Board committees (I) 1. Delegate assembly Rich Metcalf moved to name Amy Miller as delegate for IASB, seconded by Jerry Nelson. Voice vote carried: all ayes (7). H. Review and Approve Banking Records Amy Miller moved to approve and settle the secretary and treasurer s statements for the fiscal year ending June 30, 2011, seconded by Jeri Kunkle. Voice vote carried; all ayes (7). I. Depositories Bob Waugh moved to approve the annual deposit agreements with Iowa State Bank, First National Bank and Libertyville Savings Bank as presented, seconded by Amy Miller. Voice vote carried: all ayes (7). VI. ADMINISTRATIVE REPORTS The board heard the following monthly reports: A. Superintendent - Art Sathoff 1. Artwork by Students of FHS, instructor David Kraemer a. Grade 12: Manda Adam, Laura Hawk, Dana Melcher, Yenifer Jimenez, Grade 11: Nicci Mellot, Grade 10: Joanna Funkhouser, Emily Manning, Grade 9: Tracy Andermann, Karly Williams, Dakota Webber 2. Preliminary Enrollment 3. Financial 4. Legislative 5. Building Visits 6. Community Connections 7. September and October FCSD activities calendars B. Curriculum Director Marci Dunlap 1. AYP 2. APR 3. TQ Recommendation 4. Reconsideration Recommendation 5. 6-12 Science Recommendation 6. 6-12 Physical Education Recommendation 7. Curriculum Development Cycle
C. Director of Auxiliary Services Fred McElwee 1. Transportation Report 2. Personnel-Resignation/Hires 3. Facility Project Update D. FHS Principal Aaron Becker 1. News 2. Lifetrack Senior Exit Survey Data 3. Upcoming Community Events 4. Reports 5. Recommendations E. FMS Principal Laura Atwood 1. Celebrations 2. FMS Enrollment and Attendance 3. Discipline Report 4. Professional Development Focus F. Elementary Principals - Kelly Schloss & Christopher Welch 1. Monthly Elementary Overview 2. Action Items 3. Average Daily Attendance 4. Discipline Reports 5. Attachments VII.NEW BUSINESS A. Approve Reconsideration Committee for 2011-12 Jeri Kunkle moved to approve the FCSD Reconsideration Committee for the 2011-12 school year, Jerry Nelson seconded. Amy Miller moved to amend the motion by adding Jeri Kunkle to the Reconsideration Committee, seconded by Rich Metcalf. Voice vote carried: all ayes (7). Approval of original motion as amended. Voice vote carried: all ayes (7). B. Approve FCSD TQ Committee for 2011-12 Amy Miller moved to approve the FCSD s Teacher Quality committee for the 2011-12 school year, each to be paid a stipend amount of $644.00, to be paid in equal installments in December and May, seconded by Rich Metcalf. Voice vote carried: all ayes (7). C. Approve 6-12 Science curriculum for 2011-12 school year Amy Miller moved to approve the Grade 6-12 written Science curriculum for the 2011-12 school year, seconded by Jeri Kunkle. Voice vote carried: all ayes (7). D. Approve 6-12 Physical Education curriculum for 2011-12 school year Bob Waugh moved to approve the Grade 6-12 written Physical Education curriculum for the 2011-12 school year, seconded by Amy Miller. Voice vote carried: all ayes (7). E. Approve 2011-12 Curriculum Development/Materials Adoption Cycle Amy Miller moved to approve the 2011-12 Curriculum Development/Material Adoption Cycle, seconded by Jeri Kunkle. Voice vote carried: all ayes (7). F. Personnel 1. Hires
a. Approve to hire Special Education Associates Bob Waugh moved to approve the hiring of Roxanne Kuehl as Washington Elementary Special Education Associate ($10.35 / hour @ 40 hours / week), seconded by Amy Miller. Voice vote carried: all ayes (7). Amy Miller moved to approve the hiring of Brandon Dimmitt as Libertyville Elementary Special Education Associate ($10.35 / hour @ 37.5 hours / week), seconded by Jerry Nelson. Voice vote carried: all ayes (7). Amy Miller moved to approve the hiring of Traci Adkins as Washington Elementary Special Education Associate ($10.35 / hour @ 40 hours / week), seconded by Bob Waugh. Voice vote carried: all ayes (7). b. Approve to hire FMS Yearbook sponsor position. Bob Waugh moved to approve the hiring of Dawn Cassiday, Janice Kaufman and Kelsie Roland for the FMS yearbook sponsor position. They have agreed to split the income and work together to complete the project. They will start on the salary schedule C, level 7 total of $656.00 to be split three ways upon completion of the yearbook, seconded by Rich Metcalf. Voice vote carried: all ayes (7). c. Approve to hire server position. Bob Waugh moved to approve the hiring of Janet Smith to fill the server position at Washington Elementary effective immediately, (rate of pay $9.87 / hour @ 4.5 hours / day), seconded by Jeri Kunkle. Voice vote carried: all ayes (7). d. Approve to hire school bus driver Amy Miller moved to approve the hiring of Stephanie Coffin as regular school bus driver for the remainder of the 2011-12 school year (placed on year 2 of school bus driver pay schedule), seconded by Rich Metcalf. Voice vote carried: all ayes (7). e. Approve the list of volunteer coaches for 2011-12 seasons Amy Miller moved to approve the list of volunteer coaches for 2011-12 seasons, seconded by Jeri Kunkle. Voice vote carried: all ayes (7). f. Approve to hire coaches Bob Waugh moved to approve the hiring of Karen Witzenburg for the 7 th grade Head Volleyball coaching position (level 5, step 3, $1610.00), seconded by Rich Metcalf. Voice vote carried: all ayes (7). Amy Miller moved to approve the hiring of Kari Mahler for the 7 th grade Assistant Volleyball coaching position (level 6, step 1, $983.00), seconded by Jerry Nelson. Voice vote carried: all ayes (7). Bob Waugh moved to approve the hiring of Brian Dunlap for the 9 th grade Boys Basketball coaching position (Level 3, step 4, $2685.00), seconded by Rich Metcalf. Voice vote carried: all ayes (7). Amy Miller moved to approve the hiring of Stacie Warren for the 8 th grade Assistant Girls Basketball coaching position (Level 6, step 1, $983.00), seconded by Jeri Kunkle. Voice vote carried: all ayes (7). Rich Metcalf moved to approve the hiring of Josh Allison for the 7 th & 8 th grade Assistant Boys Basketball coaching positions (Level 6, step 3, $1264.00 each), seconded by Amy Miller. Voice vote carried: all ayes (7). 2. Resignations
a. Approve the resignation of associate(s). Amy Miller moved to accept the resignation of Megan Buford from the Libertyville School Special Education Associate position effective 8/20/11, seconded by Jeri Kunkle. Voice vote carried: all ayes (7). Jeri Kunkle moved to accept the resignation of Jenni Nelson as a 1-on-1 special education associate at Washington Elementary, seconded by Rich Metcalf. Voice vote carried: all ayes (7). b. Approve the food server Amy Miller moved to accept the resignation of Nancy Asby as food server at Washington Elementary effective immediately, seconded by Bob Waugh. Voice vote carried: all ayes (7). c. Approve the resignation of coaches Rich Metcalf moved to accept the resignation of Karen Witzenburg as the 7 th grade Assistant Volleyball Coach, seconded by Amy Miller. Voice vote carried: all ayes (7). Amy Miller moved to accept the resignation of Brian Dunlap as the Winter Season Strength Coach, seconded by Jerry Nelson. Voice vote carried: all ayes (7). G. Approve the contract with Drive Quest to serve as driver educations instructors at Fairfield High School Bob Waugh moved to approve the contract with Drive Quest to serve as driver education instructors at FHS, seconded by Amy Miller. Bob Waugh amended the motion to approve with noted change (check offs made on contact), Amy Miller amended her second. Voice vote on amendment carried: all ayes (7), voice vote on original motion carried: all ayes (7). H. Approval for allowable growth and supplemental aid for negative special ed balance. Amy Miller moved to grant approval to seek allowable growth and supplemental aid for a negative special education balance, seconded by Jeri Kunkle. Voice vote carried: all ayes (7). VIII.Board Reports A. President 1. Fall training schedule and IASB Convention November 16-17, 2011 2. Work Session September 26, 2011 @ 7:00 p.m. Agenda will include: Policy for board members, Board Norms, Superintendent IPDP, Board Goals, CAR/SES/Finance, Staffing levels 3. Committee Meetings & Assignments Jennifer Anderson has asked board members to let her know what committees they would be interested in. She will make the assignments at the next meeting. IX. ADJOURNMENT Bob Waugh moved to adjourn the meeting at 9:15 p.m., seconded by Jeri Kunkle. Voice vote carried: all ayes (7). Kimberly Sheets, Board Secretary Jennifer Anderson, Board President