CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT MIAMI-DADE COUNTY REGULAR BOARD MEETING OCTOBER 9, 2018 10:30 A.M. Special District Services, Inc. 8785 SW 165 th Avenue, Suite 200 Miami, FL 33193 www.centuryparkplacecdd.org 786-347-2711 Ext 2011 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile
AGENDA CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT Century Homebuilders Group, LLC 1805 Ponce de Leon Boulevard, Unit #100, Coral Gables, Florida 33134 REGULAR BOARD MEETING October 9, 2018 10:30 a.m. A. Call to Order B. Proof of Publication...Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Comments from the Public for Items Not on the Agenda F. Approval of Minutes 1. June 12, 2018 Regular Board Meeting & Public Hearing Minutes...Page 2 G. Old Business H. New Business 1. Consider Resolution No. 2018-05 Adopting a Fiscal Year 2017/2018 Amended Budget...Page 8 2. Update Regarding the Conveyance of Improvements I. Administrative & Operational Matters 1. Financial Risk Management Policy Review/Update...Page 13 2. Financial Update..Page 14 J. Board Member & Staff Closing Comments K. Adjourn
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CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 A. CALL TO ORDER Mrs. Perez called the June 12, 2018, Regular Board Meeting of the Century Park Place Community Development District to order at 10:40 a.m. in the Conference Room of Century Homebuilders Group, LLC located at 1805 Ponce de Leon Boulevard, Unit #100, Coral Gables, Florida 33134. B. PROOF OF PUBLICATION Mrs. Perez presented proof of publication that notice of the June 12, 2018, Regular Board Meeting had been published in the Miami Daily Business Review on September 22, 2017, as part of the District s Fiscal Year 2017/2018 Regular Meeting Schedule, as legally required. C. ESTABLISH A QUORUM A quorum was established with the following Supervisors present and it was in order to proceed: Chairman Pedro Hernandez, Vice Chairperson Florence Laygre and Supervisor Diana Manso. Also in attendance were: District Manager Gloria Perez of Special District Services, Inc.; and District Counsel Michael Pawelczyk of Billing Cochran, Lyles, Mauro & Ramsey, P.A. D. ADDITIONS OR DELETIONS TO THE AGENDA Mrs. Perez announced that the advertisement for Public Hearings A and B had the correct address information, but directs the public to the 3 rd Floor Conference Room. In order to redirect the public to the correct location, she posted signs at the entrances, redirecting the public to the 1 st Floor Conference Room. She also had the reception staff post the sign and direct those looking for the Public Hearings to the correct conference room location. Door notices read as follows: Page 1 of 6 Page 2
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 E. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA There were no comments from the public for items not on the agenda. F. APPROVAL OF MINUTES 1. April 10, 2018, Regular Board Meeting Mrs. Perez presented the minutes of the April 10, 2018, Regular Board Meeting and asked if there were any changes/corrections. There being no changes and/or corrections, a MOTION was made by Supervisor Manso, seconded by Vice Chairperson Laygre and passed unanimously approving the minutes of the April 10, 2018, Regular Board Meeting, as presented. Note: At approximately 10:43 a.m., Mrs. Perez recessed the Regular Board Meeting and simultaneously opened Public Hearings A and B. G. PUBLIC HEARING 1. Proof of Publication Mrs. Perez presented proof of publication that notice of the Public Hearing had been published in the Miami Daily Business Review on May 11, 2018, and May 18, 2018, as legally required. Page 2 of 6 Page 3
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 2. Receive Public Comment on Fiscal Year 2018/2019 Final Budget & Assessments Mrs. Perez opened the public comment portion of Public Hearing A to receive comments on the fiscal year 2018/2019 budget and non-ad valorem special assessments. There being no public comments, Mrs. Perez closed the public comment portion of Public Hearing A. 3. Receive Public Comment on Levying Assessments for Collection by County Tax Collector Mrs. Perez opened the public comment portion of Public Hearing B to receive comments on levying assessments for collection for the first time by the Miami-Dade County Tax Collector for the fiscal year 2018/2019. There being no public comments, Mrs. Perez closed the public comment portion of Public Hearing B. Note: At approximately 10:46 a.m., Mrs. Perez closed Public Hearings A and B and reconvened the Regular Board Meeting. 4. Consider Resolution No. 2018-02 Adopting a Fiscal Year 2018/2019 Final Budget Mrs. Perez presented Resolution No. 2018-02, entitled: RESOLUTION NO. 2018-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2018/2019 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 190, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. Mrs. Perez read the title of the resolution into the record and stated that it provides for the adoption of the fiscal year 2018/2019 final budget and non-ad valorem special assessment tax roll. A copy of the tax roll was provided at today s meeting for informational purposes. Mrs. Perez explained that since the overall assessments were not increasing, letters had not been sent to property owners in the District. A discussion ensued after which: A MOTION was made by Vice Chairperson Laygre, seconded by Chairman Hernandez and unanimously passed to approve and adopt Resolution No. 2018-02, as presented, Page 3 of 6 Page 4
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 thereby setting the fiscal year 2018/2019 final budget and approving the non-ad valorem special assessment tax roll. H. OLD BUSINESS There were no Old Business items to come before the Board. I. NEW BUSINESS 1. Consider Resolution No. 2018-03 Adopting a Fiscal Year 2018/2019 Meeting Schedule Mrs. Perez presented Resolution No. 2018-03, entitled: RESOLUTION NO. 2018-03 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2018/2019 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE. Mrs. Perez provided an explanation regarding the purpose of the document. A discussion ensued after which: October 9, 2018 Amended Budget November 13, 2018 February 13, 2019 April 9, 2019 Proposed Budget May 8, 2019 June 11, 2019 Final Budget & Announcing LO August 13, 2019 September 10, 2019 A MOTION was made by Supervisor Manso, seconded by Vice Chairperson Laygre and unanimously passed to approve and adopt Resolution No. 2018-03, as presented, thereby setting the Century Park Place Community Development District fiscal year 2018/2019 regular meeting schedule and authorizing the publication of said schedule, as required by law. 2. Consider Resolution No. 2018-04 Adopting a Statewide Mutual Aid Agreement Resolution No. 2018-04 was presented, entitled: Page 4 of 6 Page 5
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 RESOLUTION NO. 2018-04 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA, APPROVING THE REVISED FLORIDA STATEWIDE MUTUAL AID AGREEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. A discussion ensued followed by; A MOTION was made by Vice Chairperson Laygre, seconded by Supervisor Manso and passed unanimously to adopt Resolution No. 2018-04, as presented, authorizing the District s participation in and the execution of the Statewide Mutual Aid Agreement by District officials. 3. Consider Approval of Maintenance Agreement between the District and the HOA Mrs. Perez presented the Maintenance Agreement in the meeting book and reviewed the same with the Board. A brief discussion ensued followed by the following motion: A MOTION was made by Vice Chairperson Laygre, seconded by Chairman Hernandez and passed unanimously approving the Maintenance Agreement between the District and the HOA, as presented. 4. Consider Approval of Water and Sewer Conveyance A MOTION was made by Supervisor Manso, seconded by Chairman Hernandez and passed unanimously approving the Water and Sewer Conveyance, as presented. 5. Discussion Regarding Conveyance of Improvements It was noted that improvements were currently being done and that conveyance of said improvements would commence, once construction has been completed. I. ADMINISTRATIVE & OPERATIONAL MATTERS 1. Financial Update Mrs. Perez presented the financials in the meeting book and briefly reviewed them with the Board. K. BOARD MEMBER & STAFF CLOSING COMMENTS Page 5 of 6 Page 6
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING JUNE 12, 2018 There were no Board Member or Staff closing comments. L. ADJOURNMENT There being no further business to conduct, a MOTION was made by Supervisor Manso, seconded by Vice Chairperson Laygre and unanimously passed to adjourn the Regular Board Meeting at 10:58 a.m. Secretary/Assistant Secretary Chairperson/Vice Chairperson Page 6 of 6 Page 7
RESOLUTION NO. 2018-05 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CENTURY PARC PLACE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2017/2018 BUDGET ( AMENDED BUDGET ), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of Supervisors of the Century Parc Place Community Development District ( District ) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and, WHEREAS, the District has prepared for consideration and approval an Amended Budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CENTURY PARC PLACE COMMUNITY DEVELOPMENT DISTRICT, THAT: Section 1. The Amended Budget for Fiscal Year 2017/2018 attached hereto as Exhibit A is hereby approved and adopted. Section 2. The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution. PASSED, ADOPTED and EFFECTIVE this 9 th day of October, 2018. ATTEST: CENTURY PARC PLACE COMMUNITY DEVELOPMENT DISTRICT By: Secretary/Assistant Secretary By: Chairperson/Vice Chairperson Page 8
Century Park Place Community Development District Amended Final Budget For Fiscal Year 2017/2018 October 1, 2017 - September 30, 2018 Page 9
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FINANCIAL RISK MANAGEMENT POLICY Special District Services, Inc. ( SDS, Inc. ), acting in the capacity of District Manager, as part of good management practices and to satisfy annual audit requirements does implement certain measures and procedures to identify and mitigate financial mismanagement/fraud risks, as follows: a. Each month the District s operating/checking bank account is reconciled by an authorized person who has not deposited funds to, processed expenditures or written checks from, that particular operating/checking account; and b. Each expenditure from the District s operating/checking account requires a minimum of two (2) approvals from authorized staff and/or District officials and the respective approvals are provided by persons other than the preparer of the expenditure(s); and c. All financial transactions are logged and maintained by the District Manager for record keeping purposes; and d. A designated member of the Board (by an electronic approval procedure) has an opportunity to review the District s expenditure(s) prior to the payment(s) being released; and e. The District engages an independent firm, pursuant to Chapter 218.391, Florida Statutes, to audit the prior year s financial activities (October 1 st through September 30 th ) from which an independent fiscal year annual audit is prepared; and f. Within sixty (60) days of the end of each fiscal year (September 30 th ) the District s Board of Supervisors reviews, pursuant to Chapter 189.418(5), Florida Statutes, the prior year s budget relative to actual revenues and expenditures and adopts by resolution an amended/revised final budget. Page 13
CENTURY PARK PLACE COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT SEPTEMBER 2018 Year Annual To Date Budget Actual Actual REVENUES 10/1/17-9/30/18 Sep-18 10/1/17-9/30/18 O&M Assessments 0 0 0 Developer Contribution 73,880 0 49,253 Developer Contribution - Extraordinary 0 0 11,616 Debt Assessments 0 0 41,825 Interest Income 0 0 15 Total Revenues $ 73,880 $ - $ 102,709 EXPENDITURES Administrative Expenditures Supervisor Fees 0 0 0 Management 29,700 2,475 29,700 Legal 9,000 0 9,476 Assessment Roll 6,750 5,500 5,500 Audit Fees 0 0 3,000 Insurance 6,500 0 5,000 Legal Advertisements 2,500 0 400 Legal Advertisements - Extraordinary 0 0 11,616 Miscellaneous 1,250 0 173 Postage 250 1 210 Office Supplies 400 4 366 Dues & Subscriptions 175 0 175 Trustee Fees 0 0 3,180 Continuing Disclosure Fee 0 500 500 Total Administrative Expenditures $ 56,525 $ 8,480 $ 69,296 Maintenance Expenditures Engineering/Inspections 1,500 0 0 Miscellaneous Maintenance 10,855 0 0 Infrastructure Maintenance 5,000 0 0 Total Maintenance Expenditures $ 17,355 $ - $ - TOTAL EXPENDITURES $ 73,880 $ 8,480 $ 69,296 REVENUES LESS EXPENDITURES $ - $ (8,480) $ 33,413 Bond Payments 0 0 (41,825) BALANCE $ - $ (8,480) $ (8,412) County Appraiser & Tax Collector Fee 0 0 0 Discounts For Early Payments 0 0 0 EXCESS/ (SHORTFALL) $ - $ (8,480) $ (8,412) Bank Balance As Of 8/31/18 $ 2,053.53 Funds Received: 9/1/18-9/30/18 $ - Disbursements: 9/1/18-9/30/18 $ - Bank Balance As Of 9/30/18 $ 2,053.53 Accounts Payable As Of 9/30/18 $ 15,218.42 Accounts Receivable As Of 9/30/18 $ 12,313.32 Available Funds As Of 9/30/18 $ (851.57) Page 14