CITY COUNCIL MEETING COUNCIL CHAMBERS 116 W. Needles Ave., Bixby, OK 74008 June 27 th, 2011 6:00 P.M. CALL TO ORDER ROLL CALL MAYOR BOWEN CITY CLERK PLEDGE OF ALLEGIANCE INVOCATION CITY CLERK S REPORT Consider and approve: CONSENT AGENDA a) Minutes dated 06/13/11 b) Bill Claim list. c) Heath Insurance continue with Community Care plan, Ideal Plus 1. One year with option. d) Professional services agreement with Crawford & Associates, P.C. for fiscal year July 1, 2011 thru June 30 th 2012; services to include assistance in the preparation of annual financial statements and other general technical assistance with accounting and finance matters as requested. e) Purchase and purchase order to Brandon Technologies, Inc. (RADcare) in the amount of $2,396.85. f) School Resource Officer (SRO) contract between the City of Bixby and Bixby Public Schools for the 2011-2012 school year. g) Renewal Memorandum of Understanding with the Indian Nations Council of Government (INCOG) and purchase order in the amount of $3,744.79. h) Continuance of the Memorandum of Understanding with the Board of County Commissioners of Tulsa County on behalf of Tulsa County Sheriff s Office for Drug Task Force. i) Annual maintenance contract with Tyler Technologies (INCODE) for 07/01/11-6/30/12 in the amount of $27,045.55. j) Purchase order to Tyler Technologies in the amount of $27,045.55 for software maintenance. k) Purchase order to Oklahoma Municipal Assurance Group for General Liability insurance in the amount of $92,445.44. l) Supplemental Budget appropriations for 2011 in 2008 Bonds to reflect additional sources of revenue and expenditures. m) Supplemental Budget appropriations for 2011 in 2007 Bonds to reflect additional sources of revenue and expenditures. n) Supplemental Budget appropriation for 2012 in General Fund for Worker s compensation Insurance in the amount of $51,250.00. o) Writing checks to clear due to/from. p) Supplemental budget appropriations in General Fund Police department for 2011. 1
q) Request for street barricading for Twin Creeks III Block Party, Cul-de-Sac of East 119 th St. So, & west of So. 88 th East Ave., near park, July 4 th, 2011, 10:00 am until 9:00 pm. r) Purchase order to American Waste for $1,670 to haul debris. s) Purchase order for $5,000 to purchase materials to repair concrete pavement at 146 th, east of Memorial. t) Purchase orders request from Street and Cemetery Depts. for various vendors for Fiscal Year 2011-2012 as follows: American Waste for $3,000- Dumping fee for 2 Dumpsters. Target Chemicals for $5,000- Mosquito Spraying chemical. Winfield Solution for $3,000- Herbicide for Cemetery. OCT Equipment for $3,000- Cemetery backhoe repair and parts. OCT Equipment for $3,000- Street backhoe repair and parts. B&M Oil for $3,000- Vehicle maintenance. Watkins Sand for $3,000- Sandy Loam for Cemetery. Mid Continent for $3,000- Concrete for street repair. Central Salt for $3,000- Salt for winter maintenance. u) Discuss and/or take action on a proposal for surveying services on property acquisition associated with the expansion of the Keas Field/Bentley Park Youth Sports Complex from Harden & Associates in the amount of $2,100.00. v) Purchase order for $8,500 to Ken Laster Company for road repairs on the west road at Bixhoma Lake. w) Beverage agreement with Great Plains Coca-Cola Bottling Company for sponsorship. x) Purchase order to Regal Chemicals $1,322.00 for sprayable fertilizer used on ball fields. y) Purchase order to Professional Turf Products for $543.77 and $498.14 for Toro mower parts. z) Purchase order to Wise Electric $640.00 for electrical repairs at Rodeo arena. aa) Payment in the amount of $10,972.79 to Tom Gann for legal fees in regards to Redding Case. bb) Payment in the amount of $4,268.97 to INCOG-E911 for 911 services. cc) Payment in the amount of $38,015.00 to Matthews Ford with $37,531.00 of that being CC approved purchase and $484.00 for diagnostic reprogramming. dd) Payment in the amount of $22,958.19 to PNC Equipment for the rural fire truck payment. ee) Payment in the amount of $2,758.95 to The Paperwork Printing Company from 4 separate purchase orders for the following: printing of the budget, Memorial Day programs, printing the Water Quality letters and court clerk office supplies. 2
REGULAR MEETING I. Consider and take action to withdraw from audit service agreement with Kershaw pursuant to understanding expressed in council meeting June 13, 2011. Phil Frazier II. III. IV. Consider and take action directing beginning search for auditing firm to conduct audit for City, fiscal year 2011. Doug Enevoldsen First reading of an ordinance to approve a Comprehensive Plan Amendment (BCPA-6) for Blocks 1,2 and 3, Privett Addition, located between 151 st St. S. and Washington St., between Montgomery St. and Riverview Rd. Erik Enyart Discussion and possible action to approve a Preliminary Plat and a Final Plat and certain Modifications/Waivers for First National, part of the NE/4 Section 25, T18N, R13E, located at the southwest corner of 101 st St. S. and Mingo Rd. Erik Enyart V. Discussion and possible action to approve a contract extension for J & K Coffey Enterprises Inc. on property acquisition for the Haikey Creek Project. Mayor Bowen VI. Enter Executive Session and Recess Regular Meeting. Mayor Bowen VII. Executive Session: a) Discussion on the purchase of properties for the Haikey Creek Project pursuant to O.S. Sec. 307 (B) 3: i. Haikey Creek Property 2B John A and Nancy B Wheat. ii. Haikey Creek Property 3A Alma Cousins Weaver, and Roger Cousins. iii. Haikey Creek Property Relief 14, Lisa Frances Wallace Trust. iv. Haikey Creek Property 4A Kimberly D. Worthington and Gregory L. Cole previously approved as Loretta Sue Cole, Kimberly Worthington, and Gregory Cole on March 28, 2011 (change of ownership). v. Haikey Creek Property 4D, Kimberly D. Worthington and Gregory L. Cole previously approved as Diana Gail Judd, Dennis Lee Cole, Kimberly Worthington, and Gregory L. Cole on March 28, 2011 (change of ownership). vi. Haikey Creek Property 5G Garden Trail Homes previously approved on November 22, 2010. b) Discuss status of FOP negotiation, pursuant to 25 O.S. 307 (B) (2). c) Discuss status of I.A.F.F. negotiation, pursuant to 25 O.S. 307 (B) (2). VIII. Reconvene Regular meeting and Exit Executive Session. Mayor Bowen 3
IX. Any necessary action on the purchase of properties for Haikey Creek Project pursuant to O.S. Sec. 307 (B) 3: i. Haikey Creek Property 2B John A and Nancy B Wheat. ii. Haikey Creek Property 3A Alma Cousins Weaver, and Roger Cousins. iii. Haikey Creek Property Relief 14, Lisa Frances Wallace Trust. iv. Haikey Creek Property 4A Kimberly E. Worthington and Gregory L. Cole previously approved as Loretta Sue Cole, Kimberly Worthington, and Gregory Cole on March 28, 11 (change of ownership). v. Haikey Creek Property 4D, Kimberly D. Worthington and Gregory L. Cole previously approved as Diana Gail Judd, Dennis Lee Cole, Kimberly Worthington, and Gregory L. Cole on March 28, 2011 (change of ownership). vi. Haikey Creek Property 5G Garden Trail Homes previously approved on November 22, 2010. X. Any necessary action in regards to F.O.P. status of negotiation pursuant to 25 O.S. 307 (B) (2). Mayor Bowen XI. Any necessary action in regards to I.A.F.F. status negotiation pursuant to 25 O.S. 307 (B) (2). Mayor Bowen XII. City Manager s Report Doug Enevoldsen XIII. New Business Mayor Bowen XIV. Adjournment Mayor Bowen Dated this 24 th of June 2011, at 5:00 p.m., at City Hall, 116 W Needles, Bixby, Oklahoma Respectfully Submitted Yvonne Scott City Clerk 4
BIXBY PUBLIC WORKS AUTHORITY Board of Trustees Council Chambers 116 W Needles Ave., Bixby, OK 74008 June 27 th, 2011 Time: Following the City Council Meeting CALL TO ORDER ROLL CALL MAYOR BOWEN CITY CLERK CITY CLERK S REPORT Consider and approve: CONSENT AGENDA a) Minutes dated 06/13/11 b) Bill Claims List. c) Supplemental Budget appropriations for 2011 in BPWA to reflect additional sources of revenue and expenditures. d) Supplemental Budget appropriation for 2012 in BPWA-Water Dist for Worker s Compensation Insurance in the amount of $5,000.00. e) Writing checks to clear due to/from. f) Purchase order requests from Sewer and Water Depts. For various vendors for Fiscal Year 2011-2012 as follows: Accurate Labs for $16,320- DBP Testing Accurate labs for $5,300- Bac BPWA REGULAR MEETING I. New Business Mayor Bowen II. Adjournment Mayor Bowen Dated this 24 th of June 2011, at 5:00 p.m. at City Hall, 116 W Needles Ave., Bixby, Oklahoma. Respectfully Submitted, Yvonne Scott City Clerk 5