BOARD MEETING MINUTES MONDAY, OCTOBER 22, 2018 The meeting was called to order with the Pledge of Allegiance at 8:29 p.m. in the Fairview Middle School with the following in attendance: Board Members present: Mrs. Bryant, Mr. Dougherty, Ms. Farrar, Mr. Foyle, Dr. Gette, Mr. Natalie, Mrs. New, Mr. Stroup and Mr. Westcott. CALL TO ORDER Also in attendance were: Attorney Joseph, Dr. Kincade, Mr. Barnes, Mr. Zona, Mr. Lane, Mr. Beall, Mr. Ferringer, Mr. Hering, Mrs. Skelly, Mr. Feketi, Damian Radock, Sandy Rhodes, and Paul Bacik. Mr. Stroup moved Board approval of the Minutes of the Board Meetings of the Committee of the Whole and Public Board Meeting of September 24, 2018 and October 8, 2018, and Budget and Finance Committee, Education and Policy Committee, and Employee Relations/ECA/Operations Committee Meetings of October 8, 2018 as contained in the packets, Budgetary Transfers, and Budget Amendments for 2018-19 as Mr. Foyle seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL FROM 10-22-18 COMMITTEE OF THE WHOLE AND ALSO IN BOARD ATTACHMENT Mr. Stroup moved Board approval of bills payable through October 19, 2018, as contained in the packet. Mr. Natalie seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL) Mrs. New moved Board approval of the Treasurer s Report for September 2018, as presented by Mr. Barnes, as well as the Capital Projects Report, the Cafeteria Report, District Retirement Benefit Account, and the High School and Middle School Activity Accounts. Mr. Dougherty seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL) Mr. Stroup moved Board approval of the following Consent Agenda Items for the Committee of the Whole: a. Field Trip Cole Lowe and Spanish students to Mercyhurst University on Friday, November 2, 2018, for Day in World Languages, with the cost of transportation only. BUSINESS OPERATIONS CONSENT AGENDA BILLS PAYABLE TREASURER S REPORT SEPTEMBER 2018 COW CONSENT AGENDA ITEAMS
Page 2 b. Annual FSD Donation to FSF To donate $5,000 to the Fairview School Foundation to offset payroll costs as c. Robotics Competitions The Robotics Team 156 to travel to Dayton, OH (Miami), March 6-9, 2019 and to Pittsburgh, PA, March 20-23, 2019, with the cost of $5,000 (registration) plus travel and accommodations as d. Lighting Project Capital Projects To authorize the addition of the lighting project to the capital projects fund for conversion to LED lighting at the middle and elementary schools, central office, bus garage and outdoor areas, and the repair or replacement of the lighting control systems at the middle and elementary schools. The cost is approximately $336,000 for LED conversion and the cost of the lighting control systems is to be determined. And further to authorize the administration to bid and/or obtain state bid pricing from suppliers, and to make a recommendation to the School Board for these projects. The annual savings for utilities will be returned to the capital projects fund each year. Mr. Dougherty seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL FROM 10-22-18 COMMITTEE OF THE WHOLE AND ALSO IN BOARD ATTACHMENT Mr. Natalie moved Board approval of the following consent agenda items for the Education/Policy Committee: 1. Consent Agenda Items Motion: Mrs. New I move Board approval of the consent agenda items for the Budget and Finance Committee as a. 1st Reading of Policies The following policies are presented here for a first reading: 112 Guidance Program 113 Special Education 113.1 Discipline of Students with Disabilities 113.2 Behavior Support Plan 113.3 Screening & Evaluations for Students with Disabilities
Page 3 b. 2nd and Final Reading of Policies The following policies are presented here for a second and final reading: 006 Meetings 108 Adoption of Textbooks c. Policies Reviewed The following policies are presented here as being reviewed: 116 Tutorial Instruction 117 Homebound Tutoring d. Regional Science Consortium Membership The Regional Science Consortium Membership as e. Refocus Room Contract 2018-19 The Refocus Room contract with Sarah Reed at a cost of $89,200 for the 2018-19 school year as f. Solidworks Software The purchase of Solidworks Software at a cost of $2,544 as g. PowerSchool Keys to Ownership Training The PowerSchool Keys to Ownership training as h. Stowman Confirming Order The confirming order for William Stowman for Visual Design Consultation for the Marching Band at a cost of $1,635 as Mr. Foyle seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL FROM 10-8-18 EDUCATION AND POLICY COMMITTEE AND ALSO IN BOARD ATTACHMENT Mrs. New moved Board approval of the following consent agenda items for the Budget & Finance Committee: a. ECTS Career Street Membership The ECTS Career Street Membership for the 2018-19 school year at a cost of $3,500 as b. FHS & FMS Herff Jones Yearbook Contracts To approve the Herff Jones Yearbook Contracts for both FMS and FHS as
Page 4 c. Norebt Revised Trust Agreement To approve the revised Norebt Trust Agreement as d. Van Purchase To purchase a 10-passenger Ford Transit 150 from Ferrando Ford at a cost not to exceed $29,000 as e. IU Excess Access for 2016-17 To approve the excess Access funds from 2016-17 in the amount of $40,494.72 from the IU as f. Revised Kelly Teacher Sub Rate To increase the Kelly Services teacher sub rate to $83 per day as Mr. Foyle seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL FROM 10-8-18 BUDGET AND FINANCE COMMITTEE AND ALSO IN BOARD ATTACHMENT Mr. Westcott moved Board approval of the following consent agenda items for the Employee Relations/ECA/Operations Committee: a. Data Coordinator/Central Registrar Job Description The Data Coordinator/Central Registrar job description as CONSENT AGENDA ITEMS EMPLOYEE RELATIONS/ECA/OPERATIONS AGENDA b. Erie Otters Donation To donate $20,000 from the Erie Otters Hockey Club donation to the Fairview School Foundation for their endowment, $3,500 to the boys and girls Lacrosse teams, and $1,500 to the Water Polo team for the 2018-19 school year as Mr. Westcott moved Board approval of personnel matters as recommended and/or read by the superintendent and as identified on the personnel lists be approved and with the stipulation that the positions be filled only if the program or activity is to be conducted as determined by Board action. Mr. Dougherty seconded the motion. On a roll call vote the ayes were all. Motion carried. (9-0) (SEE MATERIAL FROM 10-22-18 COMMITTEE OF THE WHOLE AND ALSO IN BOARD ATTACHMENT PERSONNEL MATTERS
Page 5 No report there is a meeting on Wednesday. Mr. Natalie attended the Sen. Laughlin visit to FHS last week with a few other board members. Sen. Laughlin toured the school and discussed the need for a renovation project. Mr. Westcott informed the group of two meetings this week, but he is unable to attend. There being no further business, the meeting adjourned at 8:12 p.m. I.U. #5 LIAISON LEGISLATIVE LIAISON ECTS LIAISON ADJOURNMENT Dan Stroup, Board President Molly Jones, Board Secretary