September 13, 2016 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, September 13, 2016, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Board President Michelle Skinlo. ROLL CALL: Present: Robert Miller, Ashli Overton, Susan Smith, Bill Standerfer, and Michelle Skinlo Absent: Colleen Garner, Gary Kepley RECEPTION OF VISITORS: Board President Michelle Skinlo welcomed all visitors present and opened the floor to those wishing to address the Mattoon Board of Education on agenda and non-agenda items. Agenda: Presentation of MHS Yearbooks Ashley Wiberg, Sponsor, and Yearbook Students Yearbook sponsor Ashley Wiberg introduced the following yearbook students, Editor in Chief Mattie Eaton and student staff member Kaylee Sego who assisted with the development of the 2015-16 Mattoon High School yearbook. The title of the 2015-16 yearbook is 180 Degrees in 180 Days. Student presenter Mattie Eaton explained the book was designed to show how much students changed throughout the school year. The 100 th anniversary of the MHS Yearbook was also being celebrated this year. Presentation of the Mattoon Foundation for Academic Excellence Grant Awards Brian Hinton Mattoon Foundation for Academic Excellence President Brian Hinton presented information to the Board of Education regarding the 2016-17 Teacher Grant Awards which included past grant recipients, the purpose of the grants, and the 2016-17 grant award winners: See Exhibit 2.1b Minutes: September 8, 2015 Page 1
Non-Agenda: None CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the Regular Meeting of the Board of Education held on August 9, 2016 and of the Executive Session Meeting of the Board of Education held on August 9, 2016 - Financial Approval of payment of August 2016 bills as presented - Approval of the 2016 August Six-Day Enrollment Report as presented - 3,471; and approval of the August 2016 enrollment report as presented 3,478 - Approval of the 2016-17 Application for Recognition of Schools completed annually on the ISBE web site as required by the Illinois State Board of Education - Approval regarding overnight trips for Laura Roberts WaveSkills Club: 1. Fall Leadership Conference in Tinley Park on November 3 & 4, 2016; 2. State Leadership Conference and Competition in Springfield on April 21-23, 2017; 3. National Leadership Conference and Competition in Louisville, KY on June 19-23, 2017. - Approval for Mattoon High School JROTC to attend the following drill competitions for the 2016-17 school year: 1. Waynesville, MO on December 10, 2016; 2. Sedalia, MO on February 1, 2017; 3. Fort Wayne, IN on March 17, 2017; 4. Louisville, KY on April 9, 2017; 5. Daytona Beach, FL on May 3-9, 2017. Minutes: September 13, 2016 Page 2
- Approval of two Freedom of Information Reports to which the Mattoon District complied: 1. A request from One Chance Illinois out of Chicago, IL for information regarding acceleration policies, e.g., entering kindergarten early, skipping a grade, and graduating early. This request seemed to be sent to all Illinois districts; 2. A request from SmartProcedure, a Florida company, for a large request relating to all purchase orders. Miller moved, seconded by Overton, to approve the Consent Agenda as presented. Roll call vote as follows: Kepley,absent; Miller,aye; Overton,aye; Smith, aye; Standerfer,aye; Garner,absent; Skinlo,aye. Nays, none. Motion carried. CONDUCT PUBLIC HEARING CONCERNING THE ADOPTION OF THE FISCAL YEAR 2017 BUDGET FOR MATTOON C.U.S.D. #2 COLES, CUMBERLAND, MOULTRIE, AND SHELBY COUNTIES: Assistant Superintendent for Business Tom Sherman requested a motion to open a public hearing for the FY17 budget for Mattoon C.U.S.D. #2, Coles, Cumberland, Moultrie and Shelby Counties, Illinois. Smith moved, seconded by Overton, to open the public hearing for the FY17 budget for Mattoon Community Unit School District No. 2 as presented. Assistant Superintendent for Business Mr. Tom Sherman conducted a public hearing for the Mattoon C.U.S.D. #2 budget for the FY17 school year. A tentative budget was presented at the July 12, 2016 board meeting. The updated budget presented below reflects a much clearer picture of revenue and expenses since the July meeting. Mr. Sherman was happy to present a budget in the black with projected revenues of $35,915,346 and projected expenses of $35,713,260 which shows a projected balanced budget in the Minutes: September 13, 2016 Page 3
black by $202,086 for the FY17 Mattoon C.U.S.D. #2 school budget. 2016-17 Budget Fund Revenue Expense Education $26,852,851 $27,572,398 Operations, Building, Maintenance $2,804,065 $2,671,019 Bond & Interest $2,584,072 $2,496,128 Transportation $2,432,349 $1,732,226 IMRF and Social Security $1,234,009 $1,233,489 Working Cash $0 $0 Life Safety $8,000 $8,000 TOTALS $35,915,346 $35,713,260 Revenues over Expenses $202,086 Miller moved, seconded by Overton, to close the public hearing for the 2016-2017 budget for Mattoon Community Unit School District No. 2 as presented. BOARD ACTION TO APPROVE THE FISCAL YEAR 2017 BUDGET FOR MATTOON C.U.S.D. #2, COLES, CUMBERLAND, MOULTRIE AND SHELBY COUNTIES, ILLINOIS: Board President Michelle Skinlo requested board action to approve the fiscal year 2017 budget for Mattoon C.U.S.D. #2, Coles, Cumberland, Moultrie and Shelby Counties, Illinois as presented in the public hearing. Miller moved, seconded by Smith, to approve the fiscal year 2017 budget for Mattoon C.U.S.D. #2, Coles, Cumberland, Moultrie and Shelby Counties, Illinois as presented in the public hearing. See Exhibit 4.2a PERSONNEL REPORT C.U.S.D. #2: Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Minutes: September 13, 2016 Page 4
Certified Resignations C.U.S.D. #2 - Cheryl Body, retiring as a special education teacher at Mattoon Middle School (effective the 2021-22 school year) - Susan Floyd, retiring as a physical education teacher at Williams Elementary School (effective the 2021-22 school year) Certified Appointments C.U.S.D. #2 - Christina Keniley-Browning, substitute teacher (effective immediately) - Sarah DeVore, substitute teacher (effective immediately) - Lettie Porter, substitute teacher (effective immediately) - Shelby Storm, substitute teacher (effective immediately) - Angela Temples, substitute teacher (effective immediately) Classified Resignations C.U.S.D. #2 - Teresa Annis, resigned as a supervisor at Williams Elementary School (effective immediately) - Melody Parks, resigned as a supervisor at Riddle Elementary School (effective August 29, 2016) Classified Appointments C.U.S.D. #2 - Tina Kirkley, secretary at Riddle Elementary School, (effective immediately) - Melissa Potter, paraprofessional at Mattoon Middle School, (effective immediately) - Jarret Smith, supervisor (effective immediately) - Ashley Boone, substitute supervisor (effective immediately) - Barbara Burton, substitute bus aide (effective immediately) - Jessica Kramer, substitute paraprofessional (effective immediately) - Wendy Lane, substitute supervisor and secretary (effective immediately) - Melody Parks, substitute supervisor (effective immediately) - Scott Runyan, substitute supervisor (effective immediately) - Kaeshia Board, volunteer (effective immediately) - Scarlett, Brick-Maynard, volunteer (effective immediately) - Jason Cummings, volunteer (effective immediately) - Rebecca Cummings, volunteer (effective immediately) - William Duey, volunteer (effective immediately) - Sierra Herendeen, volunteer (ffective immediately) - Jessica Howell, volunteer (ffective immediately) - Justin Hunt, volunteer (effective immediately) - Jessica Janes, volunteer(effective immediately) - Linda Lewis, volunteer (effective immediately) Minutes: September 13, 2016 Page 5
- Shirley McCullough, volunteer (effective immediately) - Toni Peadro, volunteer (effective immediately) - Christina Reynolds, volunteer (effective immediately) - Jordan Thomas, volunteer (effective immediately) - Jennifer White, volunteer (effective immediately) Extra Duty Resignations - C.U.S.D. #2 - Amanda Cavazos, resigned as Assistant Cheerleading Coach at Mattoon Middle School (effective immediately) - Sarah Burke, resigned as Junior Varsity Softball Coach at Mattoon High School (effective immediately) - Monica Genta, resigned as Scholastic Bowl Coach at Mattoon Middle School (effective immediately) Extra Duty Appointments - C.U.S.D. #2 - Marti Shirley, National Honor Society Sponsor at Mattoon High School (effective immediately) Smith moved, seconded by Overton, to approve the Personnel Report for C.U.S.D. #2 as presented. Roll call vote as follows: Standerfer,aye; Garner,absent; Kepley,absent; Miller,aye; Overton,aye; Smith,aye; Skinlo,aye. Nays, none. Motion carried. RECOGNITION OF MATTOON BOARD MEMBERS FROM THE ILLINOIS ASSOCIATION OF SCHOOL BOARDS (Information Item): Superintendent Larry Lilly announced the following Mattoon Board of Education members who recently received awards from the IASB Master Board Member and/or LeaderShop Academy Program: - Ashli Overton - Susan Smith - Michelle Skinlo - Bill Standerfer As a part of the Illini Division of the IASB, our Board of Education is offered professional development workshops and a LeaderShop Academy Program to help board members gain good leadership skills. Superintendent Lilly recognized Board President Michelle Skinlo for her 25 years of service as a board member. Mrs. Skinlo stated her service was a way to give back to the Minutes: September 13, 2016 Page 6
community and ensure that future generations continue to receive the same quality education she and her children received in Mattoon. But most of all, she said, I do it because I love our kids. Mrs. Skinlo is also a board member with the Illinois Association of School Boards (IASB). EXECUTIVE SESSION: Miller moved, seconded by Overton, at 7:24 p.m. to go into Executive Session to 1. discuss matters related to probable, imminent, or pending litigation; 2. discuss matters pertaining to the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Roll call vote as follows: Garner,absent; Kepley,absent; Miller,aye; Overton,aye; Smith,aye; Standerfer,aye; Skinlo,aye. Nays, none. Motion carried. Others present for the Executive Session were: Superintendent Mr. Larry Lilly, Assistant Superintendent for Human Resources Dr. David Skocy, Assistant Superintendent for Business Mr. Tom Sherman, and Curriculum Director Mr. Tim Condron. OPEN SESSION RECONVENED: ADJOURNMENT: Board President Michelle Skinlo declared Executive Session closed and Open Session reconvened at 8:20 p.m. Overton moved, seconded by Standerfer to adjourn the meeting at 8:20 p.m. President Date October 11, 2016 Secretary Minutes: September 13, 2016 Page 7