CITY COUNCIL, CITY OF LOVES PARK, ILLINOIS Journal of Proceedings Regular Meeting, Monday, April 17, 2017 Loves Park City Hall Mayor Darryl Lindberg called the meeting to order at 6:00 p.m. Community Development/Public Works Director Dan Jacobson opened the meeting with an invocation, followed by the Pledge of Allegiance. Present: Mayor Darryl Lindberg Aldermen A. Marie Holmes, Robert Schlensker, John Jacobson, Greg Jury, Clint Little, John Pruitt, Charles Frykman, Mark Peterson Absent: Also Present: Aldermen Doug Allton, Nancy Warden City Clerk Bob Burden City Attorney Greg Cox 1. Approve Minutes 4/10/17 2. Open House For Mayor Lindberg 3. SEP/Fabian Seafood Sale Request 4. SEP/ Fabian Seafood Sale Approved 5. Temporary Liquor License Request 6. Temporary Liquor License Approved 7. Thanks From Cherry Valley Police Chief The Journal of Proceedings for the regular meeting of April 10, 2017 was approved as submitted by the city clerk on a motion by Alderman Little. Second by Alderman Schlensker. Motion carried. 6 Ayes (Aldermen Holmes, Schlensker, Jacobson, Little, Pruitt, Peterson) 2 Present (Aldermen Jury, Frykman) 2 Absent (Aldermen Allton, Warden) Notice of an open house for retiring Mayor Darryl Lindberg to be held Sunday, April 23, 2017 from 1:00 p.m. to 4:00 p.m. at the Loves Park Civic Center. Placed on file. Received a Special Event Permit application for Fabian Seafood for the retail sale of seafood, one day per month at 6125 North Second Street, from May thru November 2017, from 2:00 p.m. to 5:00 p.m. Referred to Alderman Peterson of the Codes and Regulations Committee Alderman Peterson of the Codes and Regulations Committee moved to approve a Special Event Permit application for Fabian Seafood for the retail sale of seafood one day per month at 6125 North Second Street, from May thru November 2017, from 2:00 p.m. to 5:00 p.m. Second by Alderman Frykman. Motion carried by voice vote. Received a Temporary Liquor License request from the Ski Broncs Water Ski Show Team for July 8-9 and August 11-14, 2017 at Shorewood Park from 9:00 a.m. to 10:00 p.m. Referred to Alderman Peterson of the Codes and Regulations Committee. Alderman Peterson of the Codes and Regulations Committee moved to approve a Temporary Liquor License request from the Ski Broncs Water Ski Show Team for July 8-9 and August 11-14, 2017 at Shorewood Park from 9:00 a.m. to 10:00 p.m. Second by Alderman Frykman. Motion carried by voice vote. Received a letter to Mayor Lindberg from Cherry Valley Police Chief Larry Neville, expressing appreciation for the participation of Police Chief Chuck Lynde in their department s oral interviews for new police officers. Placed on file.
Journal of Proceedings April 17, 2017-2 - 8. 1 st Ward Alderman 9. Water Department Bills 10. General Fund Bills 11. Public Safety Report 12. Public Works Report 13. Finance & Administration Committee 14. Community Development Committee 15. Public Works Committee 16. LM Sheet Metal To Install A/C Unit At Fire Station No. 1/ 2 Heaters At Fire Station No. 2 Mayor Lindberg announced that the Mayor s office is accepting resumes to fulfill the remaining 2 years of Alderman Greg Jury s term as1 st Ward Alderman. Alderman Jury presented the Water Department Bills dated April 10, 2017, in the amount of $121,097.03, and moved that they be paid. Second by Alderman Jacobson. Alderman Jury presented the General Fund and all other bills dated April 10, 2017, in the amount of $187,285.56, and moved that they be paid. Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Alderman Little presented the Police Department Report dated April 17, 2017; presented Fire Department Reports dated April 16, 2017, to be placed on file. Alderman Jacobson presented the Water Department Report dated April 17, 2017; presented the Street Department Report dated April 17, 2017, to be placed on file. Alderman Jury of the Finance and Administration Committee presented the General Fund and all other bills dated April 17, 2017, in the amount of $335,707.23, for consideration at the next city council meeting; presented the minutes from the committee meeting held April 10, 2017, to be placed on file. Alderman Pruitt of the Community Development Committee announced that the Zoning Board of Appeals meeting will be held Thursday, April 20, 2017 at 5:30 p.m. and the Community Development Committee meeting will be held Wednesday, May 3, 2017 at 5:30 p.m. Alderman Jacobson of the Public Works Committee presented the Water Department Bills dated April 17, 2017, in the amount of $5,390.34, for consideration at the next city council meeting; presented the minutes from the committee meeting held April 3, 2017, to be placed on file. RESOLVED, that by the adoption of this Resolution, the Fire Chief is hereby authorized to hire LM Sheet Metal & Service, Inc. to supply and install a new 1.5-ton Mitsubishi A/C unit in the lounge at Fire Station No. 1 complete with all piping, wiring and startup of the new unit including removal and recycling of the old unit, for the total negotiated price of $3,966.00 to be paid from Account No. 01-07-6540 (Buildings & Grounds/Repair & Maintenance). Further, the Fire Chief is also authorized to hire LM Sheet Metal & Service, Inc. to supply and install two new Modine 150,000 BTU unit heaters with new thermostats at Fire Station No. 2 complete with all piping, wiring and startup of the two new units and removal and recycling of 3 old unit heaters in the garage, for a total negotiated price of $5,964.00 to be paid from Account No. 01-07- 6540 (Buildings & Grounds/Repair & Maintenance). Second by Alderman Jacobson. RESOLUTION NO. 17-046
Journal of Proceedings April 17, 2017-3 - 17. Master Equipment Lease-Purchase Agreement/ Lease Schedules & Escrow Agreement With PNC Equipment Finance, LLC For 5 2017 Ford Interceptor Utilities Alderman Jury presented the following resolution authorizing the execution and delivery of a Master Equipment Lease-Purchase Agreement, Lease Schedules and Escrow Agreement for the acquisition, purchase, financing and leasing of certain equipment between the City of Loves Park, Illinois and PNC Equipment Finance, LLC. WHEREAS, the City of Loves Park (the City ) is authorized by the laws of the State of Illinois to purchase, acquire and lease certain equipment and other property for the benefit of the City and its inhabitants; and WHEREAS, the governing body of the City has determined that a true and real need exists for the acquisition, purchase and financing of certain property consisting of (5) 2017 Ford Interceptor Utilities (collectively, the Equipment ); and WHEREAS, Resolution No. 17-032 provides that the Chief of Police is authorized to purchase five 2017 Ford Interceptor Utilities from Currie Motors, and that the cost for these purchases is authorized by a 36-month purchase/lease agreement with PNC Equipment Finance; and WHEREAS, the City wishes to enter into a certain Master Equipment Lease-Purchase Agreement (the Master Lease ), and separate Lease Schedules and a separate Escrow Agreement with PNC Equipment Finance, LLC as lessor (the Lessor ); and WHEREAS, the City believes that it is in the best interest of the City to enter into a Master Lease and the separate Lease Schedules relating thereto from time to time as provided in the Master Lease and an Escrow Agreement for the purchase, acquisition, financing and leasing of the Equipment; WHEREAS, the City has determined that the terms of the Master Lease (including the form of Lease Schedule with any associated payment schedule and Escrow Agreement attached thereto) are acceptable. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and the City Council of the City of Loves Park, County of Winnebago and County of Boone, Illinois, that by the adoption of this resolution, that the Mayor and the City Council hereby agree as follows: 1. That all of the recitals contained above are true and correct and that the same are hereby incorporated herein by reference. 2. That the terms of the Master Lease (including the form of Lease Schedule with any associated payment schedule and Escrow Agreement attached thereto), in the substantially the same form as presented at this meeting, is in the best interests of the City for the acquisition, purchase, financing and leasing of the Equipment. 3. That the Mayor and the City Council approve the Master Lease and the separate Lease Schedules and the Escrow Agreement relating thereto, in substantially the same form as attached hereto as Exhibit A, between the City and Lessor for the purchase, acquisition, financing and leasing of the Equipment, and that the Mayor or City Treasurer is hereby authorized to execute same and directed to sign and deliver the Master Lease, each Lease Schedule with any payment schedule relating thereto, each Escrow Agreement relating thereto and any related exhibits attached thereto if and when required. 4. That following the execution and approval of this the Master Lease (including the form of Lease Schedule with any associated payment Schedule and Escrow Agreement attached thereto), the Mayor, City Treasurer or such as a person he may delegate from time to time, is hereby authorized to undertake such actions and utilize such staffing and resources as shall be necessary to consummate the transactions contemplated by the Master Lease and to take all action necessary in conformity therewith. 5. This Resolution with be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, RESOLUTION NO. 17-047
Journal of Proceedings April 17, 2017-4 - 18. Purchase 8 Planters For Bus Bench Beautification 19. Purchase 8 Bus Benches For Bus Bench Beautification 20. Contract With Nelson s Flowers For Bus Bench Beautification 21. Public Works To Hire Temporary Seasonal Employees 22. Street Department To Seek Bids For Pavement Marking Paint 23. Winnebago County Highway Department To Perform Pavement Marking Services RESOLVED, that by the adoption of this Resolution, that the Planning Officer is hereby authorized to purchase 8 planters, at a price not to exceed $4,400.00, per the attached quote from Wausau Tile Inc., P.O. Box 1520, Wausau, WI 54402-1520. The funds will be paid from Account No. 01-01-6851 (North Second Street Bus Bench Beautification). Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, RESOLUTION NO. 17-048 RESOLVED, that by the adoption of this Resolution, that the Planning Officer is hereby authorized to purchase 8 bus benches, at a price not to exceed $11,000.00, per the attached quote from Tolar Manufacturing Company Inc., 258 Mariah Circle, Corona, CA. 92879-1751. The funds will be paid from Account No. 01-01-6851 (North Second Street Bus Bench Beautification). Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Frykman, Peterson) 2 Absent (Aldermen RESOLUTION NO. 17-049 RESOLVED, that by the adoption of this Resolution, that Mayor Lindberg is hereby authorized to enter into contract with Nelson s Flowers and Greenhouses for the bus bench beautification project, at a price not to exceed $10,500.00, per the attached quote from Nelson s Flowers and Greenhouses, Loves Park, IL 61111. The funds will come out of the Account No. 01-01-6851 (North Second Street Bus Bench Beautification). Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, RESOLUTION NO. 17-050 RESOLVED, that by the adoption of this Resolution, the Director of Public Works and Development and Public Works Manager are hereby authorized to hire temporary seasonal employees within the department of Public Works. Employment shall not exceed six (6) and shall be for the period of May 1, 2017 through April 30, 2018. A wage rate of $8.25 to $11.00 per hour, depending upon experience, shall be drawn from Street Department Account No. 01-11-8012. Second by Alderman Schlensker. RESOLUTION NO. 17-051 RESOLVED, that by the adoption of this Resolution, the Street Department Manager is hereby authorized to seek negotiated bids for pavement marking paint for use by the Street Department. Final approval by the Public Works Committee and City Council shall be required before purchase of materials. Second by Alderman Schlensker. RESOLUTION NO. 17-052 RESOLVED, that by the adoption of this Resolution, the Winnebago County Highway Department is hereby authorized to perform pavement marking services on various city roads as directed by the Street Department Manager for 2017. Total cost for services shall not exceed Twenty Thousand dollars ($20,000.00). Funds shall be drawn from Account No. 01-11-8102 (Painting). Second by Alderman Schlensker. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Frykman, Peterson) 2 Absent (Aldermen RESOLUTION NO. 17-053
Journal of Proceedings April 17, 2017-5 - 24. Street Department To Seek Bids For Concrete Repairs 25. Removed From Agenda 26. 1 st Reading Refunding Of General Obligation Alternate Bonds 27. Suspend Rules 28. ORD 4139-17 Refunding Of General Obligation Alternate Bonds 29. Adjourn RESOLVED, that by the adoption of this Resolution, the Street Department Manager is hereby authorized to seek negotiated bids for concrete repairs to curbs, sidewalks, and other necessary flatwork at various locations in the city. Final approval by the Public Works Committee and City Council shall be required before purchase of materials. Second by Alderman Schlensker. Motion carried. 8 Ayes (Aldermen Holmes, RESOLUTION NO. 17-054 Mayor Lindberg announced that Ordinances 1 st Reading Items 1 & 2 have been removed from the Agenda and will be presented at a future time. Alderman Jury presented for first reading an ordinance authorizing and providing for the issuance and sale of General Obligation Refunding Alternate Bonds (Motor Fuel Tax Alternate Revenue Source), Series 2017, for the purpose of refunding all or a portion of the outstanding aggregate principal amount of General Obligation Alternate Bonds (Motor Fuel Tax Alternate Revenue Source), Series 2007, and moved to waive the reading of the ordinance as all aldermen have been provided copies. Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Laid over Alderman Jury moved to suspend any and all rules to bring the above ordinance in for second reading. Second by Alderman Jacobson. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Frykman, Peterson) 2 Absent (Aldermen Alderman Jury presented for second reading an ordinance authorizing and providing for the issuance and sale of General Obligation Refunding Alternate Bonds (Motor Fuel Tax Alternate Revenue Source), Series 2017, for the purpose of refunding all or a portion of the outstanding aggregate principal amount of General Obligation Alternate Bonds (Motor Fuel Tax Alternate Revenue Source), Series 2007, and moved for passage of the ordinance. Second by Alderman Jacobson. Discussion: Mayor Lindberg thanked everyone for their work in preparing the bond refunding and he added that the bid received for the refunding of the bonds will result in a substantial savings for the city. Motion carried. 8 Ayes (Aldermen Holmes, Schlensker, Jacobson, Jury, Little, Pruitt, Alderman Jury moved that the meeting be adjourned. Second by Alderman Schlensker. Motion carried by voice vote. The meeting was adjourned at 6:19 p.m. APPROVED: Robert J. Burden, City Clerk
Journal of Proceedings April 17, 2017-6 - COMMITTEE MEETINGS: Zoning Board of Appeals: Thursday, April 20, 2017 5:30 p.m. Community Development: Wednesday, May 3, 2017 5:30 p.m. STANDING COMMITTEE MEETINGS: Finance and Administration: Public Works: Prior to Council Meeting 5:40 p.m. Prior to Council Meeting 5:15 p.m.