Minutes Regular Meeting of Council Village of Lumby Municipal Office, Council Chambers Monday June 5, 2017 Mayor Acton called meeting to order at 6:30 p.m. Members Present: Mayor Kevin Acton Nick Hodge Lori Mindnich Randal Ostafichuk Julie Pilon Staff: Tom Kadla Chief Administrative Officer Jeremy Sundin Director of Finance Dave Manson Superintendent of Operations Melanie Wenzoski Executive Assistant Gallery: There were no members of the public present in the gallery. 17/110 Moved by Hodge seconded by Ostafichuk that the agenda be adopted as amended, removing agenda items 4(a) Delegation and item 12 Closed meeting. 17/111 Moved by Hodge seconded by Pilon that the minutes of the May 1, 2017 Committee of the Whole, the May 1, 2017 Regular Meeting of Council, the May 19, 2017 Special Meeting of Council, the May 29, 2017 Special Meeting of Council and the May 31, 2017 Special Meeting of Council be adopted as presented. DELEGATIONS There were no delegations on the agenda. BUSINESS ITEMS
Mayor Acton opened the floor to Council for discussion on the adoption of the Bylaw Enforcement Policy presented by CAO Kadla. CAO Kadla advised that this policy is one of the items on Councils Strategic Priorities. CAO Kadla advised Council of the process undertaken in development of the policy, where he asked for input on Bylaw Enforcement Policies on the CivicInfo BC Corporate Officers Discussion Forum. Further networking included contacting other CAO s in similar sized communities to see what others were doing in this area. Through this data gathering process, a draft policy was developed. CAO Kadla advised that he created a Bylaw Enforcement Policy that would allow the Bylaw Enforcement Officer to enforce Village bylaws during his regular hours of duty. This will move the current direction of bylaw enforcement form a complaint only basis to a more proactive method of enforcement by allowing the Bylaw Enforcement Officer to follow up on Village bylaws non-compliance matters (e.g. businesses operating without a Business Licence). Mayor Acton is pleased to see more authority for the Bylaw Officer to follow up on certain bylaws, but is concerned about the latitude of not reporting back to Council. Mayor Acton would like to ensure that bylaws that Council has put in place are followed and followed up on, but does not want to see this become a form of harassment. CAO Kadla advised that the policy addresses this concern by stating that every attempt shall be made to achieve voluntary compliance with bylaws through education and information prior to initiating any manner of enforcement action. Hodge asked about staff implementing the restorative justice principles and questioned if staff has the training or do they need training. CAO Kadla advised that the Village would use the Restorative Justice program so staff do not have to be specifically trained in this aspect of enforcement tools. CAO Kadla advised Council that this and any other Council policy can amend at any time if Council wishes to review its applicability in the future. 17/112 Moved by Ostafichuk seconded by Pilon that Council adopt the Bylaw Enforcement Policy as presented. FOLLOW UP FROM DELEGATIONS Mayor Acton advised that Director Fairbairn is away in Ottawa currently attending the Federation of Canadian Municipalities (FCM). Mayor Acton advised that all directors from the RDNO who have attended this program have advised that it is an extremely valuable program. Mayor Acton would like to investigate the
feasibility of sending the Mayor or a member of Council to the next FCM when it is held in Western Canada. CAO Kadla advised that staff will investigate this and plan to have this Council training event considered in the applicable financial plan. BYLAWS There were bylaws for Council consideration. CORRESPONDENCE Mayor Acton opened the floor to Council to consider the Correspondence regarding the State of the Basin Report 2016, which was endorsed by the Regional Growth Management Advisory Committee (RGMAC) of the RDNO. Hodge pointed out that Lumby can expect about a 3.5% population growth in next 3 years. Mayor Acton advised that it was difficult to have Lumby added as having any growth as it was originally put in the report as decreasing in numbers. Director of Finance Sundin advised that Lumby was 2 nd highest in growth in the North Okanagan since the last census. Mayor Acton confirmed that this information reiterates the need to make sure the Village moves forward on the housing strategy. 17/113 Moved by Pilon seconded by Mindnich that the Correspondence items be received for information. INFORMATION Mayor Acton opened the floor to Council to consider the Information items. 17/114 Moved by Ostafichuk seconded by Pilon that the Information items be received for information. COUNCIL REPORTS Hodge reported that Okanagan Regional Library (ORL) Board is busy creating a new budget. There is an in-camera Finance Committee meeting on Wednesday June 7 th. Hodge advised that MIA (Municipal Insurance
Association) has a webinar on June 20 th called MIABC Believe it or Not. MIA is going to go through files and pick out interesting cases and review them. Hodge advised that he recently had company come to Lumby from Vernon, who advised that it was difficult to read the sign on Grandview Ave & Hwy 6 when coming from Vernon into Lumby. Mindnich reported that Lumby & District Health Services Society recently held their AGM. There were two guest speakers at the meeting, Nicki Shanks who spoke about her S.T.O.P HIV program (STOP Seek, Treat for Optimum Prevention) and the 2 nd guest speaker was Lorraine Topf from the Hospice House in Vernon who spoke on the programs available through hospice. Mindnich advised that three new directors were elected, Zach Palmer from Valley First Credit Union, Judy Phillips from the Pharmacy and Melanie Wenzoski from the Village of Lumby. Mindnich advised that last year the Health Centre received 14,009 calls and emails, that there are new lab hours at the Health Unit on Tuesday mornings, now starting at 7:30 a.m. Mindnich asked to be put onto the next Lumby & District Senior Citizens Housing Society to speak about the emergency information kits that Council learned about during a clinic at SILGA. Mindnich attended the Lumby & District Chamber of Commerce meeting on May 12 th. There was discussion around a Silver Star Bike trail, where Director Fairbairn was asked to arrange a meeting between Silver Star, the Lumby Chamber and other tentative partners (Lumby, Splatsin, etc.). Mindnich advised that the Lumby Chamber has started a new business, Lawn Chair Lounge, where you will be able to rent the outdoor movie equipment (with Chamber staff) for your function. Mindnich advised that Kelly from Deuling & Co. would like to start a Lumby chapter of Women in Business. Mindnich advised that the LDCC Golf Tournament is June 23 rd at the Lumby Golf Course. Each team is to consist of 5 players, with a tee off time of 5:45 p.m. and a cost of $50 per person. Proceeds from this event will sponsor the summer student program. Mayor Acton advised that the Village will cover the cost of teams to sign up for the tournament. Mayor Acton would like this offer to be opened up to staff. CAO Kadla advised that the SWAT committee (Jeri White) can pass this information on to staff to get golfers for the tournament. Mindnich advised that there was discussion about the elections from the LDCC AGM as there were no nominations allowed from the floor. The Vice Chair stepped down and there was no notice given that this position was becoming available. According to Chamber Policy, there are no nominations from the floor, all directors are to apply through the Chamber, then a meeting is had with those
interested to explain how the Chamber works, mandate, etc. Once all candidates are interviewed then the name is brought forward at the next meeting. Mindnich advised that there were also questions as to why there are no financial statements available at the meeting. Ms. Sexsmith advised that the Chamber is in the middle of changing their accounting program and as soon as Assured Bookkeeping has it up and running, reports will be available. The meeting was then closed for review of the Executive Directors salary. Mindnich advised that the Lumby Chamber held a Business Input Session on Wednesday May 17 th with ideas and discussion on how to apply for the BC Rural Dividend Fund. Richard Toperczer (from the Province) provided great information on how the Chamber could/should apply for the grant. Mr. Toperczer explained that the first application is for funding to explore a project idea, up to $10,000 funding available, with the second grant being the implementation of the program, with funding of up to 80% available. There has been no word on what or if the Chamber will apply for funding. Ostafichuk reported that WVPRCC held a special meeting to receive a presentation from Ms. Tannis Nelson on the UBCM Strategic Priorities Grand Funding application for the change room expansion and improvements to the Pat Duke Memorial Arena. This application was due on June 1 st. Ms. Nelson made this presentation to Council as well and reviewed the small to great hopes for the revamp of arena. Ostafichuk advised that there will be no Lumby Days meeting until the wind-up meeting later this summer. This weekend is Lumby Days with all events and vendors inside and out being full. Lots for the family to participate in so come on down and enjoy the festivities. Pilon reported on the Monashee Arts Council. The Arts festival for August 11 th - 13 th is moving along nicely. The arts council is thinking of having a tie die tee shirt event at the festival. Cost for the tee shirts still under discussion and the coordinator will be bringing back a revised budget to the next meeting. Mikayla Oakley was the recipient of the Monashee Arts Council's bursary. She also received 6 additional bursaries. The business of Art workshop had 9 people attend. Children's dance and art classes will be rapping up the 3rd week of June. Entries are coming in for the art show and photo contest at Lumby Days. Friday morning entries will be closed. Raku Firing will be offered this year in honour of Jeanette Moore proceeds will go to the Art Gallery. There was some discussion around planning the annual review of the Monashee Arts council's strategic plan,
vision and mission statement as well as values. The directors are hoping to have all this in place by the time of the AGM in November. Mayor Acton reported that he would like to share the day in the life of the Mayor. Mayor Acton recently attended a prayer breakfast in Vernon which was open to all businesses, municipalities and church groups. The church groups ask for information about the community that they are going to pray for and had a very nice prayer for Lumby. Mayor Acton recently attended a fundraising dinner for the O Keefe Ranch for upgrades to the museum. Mayor Acton recently attended grad and the speech from Superintendent Joe Rodgers advised the crowd that Lumby has the highest number of scholarships available between all of the high schools in the North Okanagan. Mayor Acton recently attended a NONA fundraiser at Paddlewheel Park, it was a lobster fest with the band Cod Gone Wild providing the music. Mayor Acton will be attending the RDNO on Wednesday the 7 th and an agricultural tour on Wednesday June 14 th with CAO Kadla and Professor Eric Li from UBCO. Mayor Acton recently attended Cherryville Days and will be attending a Black Press (Morning Star) recognition ceremony tomorrow. Mayor Acton has recently met with MLA Foster who is diligently working in the background to make sure that Lumby receives all funding approvals for the flood response done to date. ADMINISTRATION REPORTS COA Kadla passed the floor over to Superintendent Manson to provide a verbal update regarding response and flood/recovery issues. Superintendent Manson advised that the Village is in a holding pattern waiting for funding to be approved. Staff are trying to determine a cost analysis for recovery for the works that still need to be completed. Superintendent Manson advised that Forests Lands & Natural Resource Operations have visited the office to bring forms that need to be submitted for the works done in and around fish bearing creeks during the Local State of Emergency. Director of Finance Sundin advised that a small EAF was submitted to DFA to have things cleaned up before Lumby Days. Superintendent Manson advised that the Department of Fisheries & Oceans has been in town interviewing residents about what has happened in Lumby in the last month. DFO staff have yet to pay a visit to the office to speak with Village staff regarding the works completed for the flood event. Ostafichuk asked if the concrete lock blocks could those be used by grad classes to decorate and build a wall with. CAO Kadla advised that these do
not belong to the Village, but if that should change Council can make a decision at that time. CAO Kadla asked Director of Finance Sundin to provide Council an update on the loan authorization bylaw. Director of Finance Sundin advised that a request for an advance of $1,000,000 was submitted to MFA a few days ago and the money was deposited today. Director of Finance Sundin advised that there is quite a backlog of invoices related to the flood response. Former Spallumcheen CFO Brian Flemming-Marsh has been working on the flood response invoices, processing them as well as reviewing and matching corresponding information. Mayor Acton advised that it would be easy for staff to just pay the bills, but because of the due diligence staff is performing it has saved the Village large sums of money. CAO Kadla has distributed to Council the updated Strategic Priorities Chart and has pushed the dates back on most projects due to the flood response. QUESTIONS FROM THE PUBLIC There were no questions for the public as no one was present in the gallery. ADJOURNMENT 17/115 Moved by Mindnich seconded by Pilon that the meeting be adjourned at 7:15 p.m. Mayor Corporate Officer