Minutes of the Regular Joint Meeting Of the Boards of Commissioners of the HOUSING AUTHORITIES OF THE CITY AND COUNTY OF FRESNO April 25, 2012 5:00 P.M. The Commissioners of the Housing Authorities of the City and County of Fresno (HACCF) met in a regular joint session on Wednesday, April 25, 2012, at the offices of HACCF, located at 1331 Fulton Mall, Fresno, California. 1. The meeting was called to order by Commissioner Kallsen, Chair of the Board of Commissioners of the Housing Authority of the City of Fresno at 5:06 P.M. Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: PAM KALLSEN, Chair CRAIG SCHARTON, Vice Chair RUEBEN SCOTT ADRIAN JONES CARY CATALANO STEVEN BEDROSIAN TIM LOWE None. The meeting was called to order by Commissioner Petty, Chair of the Board of Commissioners of the Housing Authority of the County of Fresno at 5:06 P.M. Commissioners present and absent were as follows: COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: JIM PETTY, Chair RENEETA ANTHONY, Vice Chair KAY KOELSCH RACHELZULOAGA KENDRA ROGERS STACY SABLAN OSV ALDO VERA None.
Page 12 Also, in attendance were the following: Preston Prince, CEO/Executive Director; Tom Campagne, General Counsel; and others. 2. APPROV AL OF AGENDA AS POSTED (OR AMENDED) Preston Prince requested that the agenda be amended to remove item 7b, to be presented upon at a later date. Commissioner Sablan motioned for the County Board's approval of the agenda as amended. This was seconded by Commissioner Anthony, and with unanimous vote of the Board of Commissioners for the County, the agenda was approved as amended. Commissioner Catalano motioned for the City Board's approval of the agenda as amended. This action was seconded by Commissioner Jones, and with unanimous vote of the Board of Commissioners for the City, the agenda was approved as amended. 3. UNSCHEDULED ORAL COMMUNICATIONS Preston Prince acknowledged the recent appointment ofmr. Tim Lowe to the City's Board of Commissioners and welcomed him to the meeting. 4. CONSENT AGENDA a. Approval of Minutes of the Regular Joint Meeting of March 21,2012 b. Approval of the Conflict of Interest Code c. Out-of-State Travel- CEO/Executive Director Commissioner Petty requested the minutes be amended to reflect that Commissioner Kallsen's absence was due to bereavement and thus, an excused absence. A motion to approve the consent calendar with the minutes amended as mentioned, was made by Commissioner Rogers, seconded by Commissioner Zuioaga, and with unanimous vote of the Board of Commissioners of the Housing Authority of the County of Fresno, the consent agenda was approved. A motion to approve the consent calendar with the minutes amended as mentioned, was made by Commissioner Scharton, seconded by Commissioner Bedrosian, and with unanimous vote of the Board of Commissioners of the Housing Authority of the City of Fresno, the consent agenda was approved, as amended.
Page 13 5. PRESENTATION - FRESNO UNIFIED SCHOOL DISTRICT STUDENTS - NIYOKEE JONES AND ABIGAIL GONZALES This item was tabled until the students were able to arrive. 6. HANDS ON VOLUNTEER A WARDS RECOGNITION Preston Prince congratulated Laurie Doyle (Schmidt) for being recognized by HandsOn Central California as the recipient of this year's Leadership Award. Laurie currently works with the FSS Corp., serving on the Board, and works on the annual fundraiser for residents of the FSS program. Mr. Prince was very proud of Laurie's accomplishments with the Housing Authority and within this community. 7. INFORMATIONAL a. Presentation - Program Integrity & Agency Write Offs Fabiola De Luna, Program Integrity & Inquiry Analyst, and Carol Bowman, Senior Manager for Housing Management, presented to the Boards. The presentation gave information on criminal backgrounds of applicants, the various issues with fraud within programs, the repayment of monies owed for various reasons, the write off of uncollectible debts owed the agency, and some items that are currently in the works that will allow us to continue to improve our operations and services. b. Budget Update - Year-End 2011 This item was tabled for a later time. Item 5A: FUSD PRESENTATION - ABIGAIL GONZALES Abigail Gonzales, one of our 17-year old residents, is also a student who attended the recent HBCU (Historically Black College and Universities) tour sponsored by Fresno Unified. During the presentation, Ms. Gonzales highlighted her visits to Georgetown University, Howard University, the Lincoln, Washington, and Martin Luther King Memorials, and other various monuments and universities in Maryland, Virginia, New York, and D.C. areas. The Housing Authority was a sponsor for two of our residents who attended this trip. Gloria Ponce-Rodriguez, District Coordinator for Secondary Education, and Coordinator for this tour, spoke and expressed appreciation to the Boards and Preston Prince for their support of the students and this tour.
Page 14 8. ACTION a. Disposition & Development Agreement - City of Firebaugh Michael Duarte, Development Manager, presented on this item. February 2011 an ENA (Exclusive Negotiation Agreement) was entered in to and approved by the Boards, in order to discuss the terms and agreement for disposition and development. The City of Firebaugh is still committed to the project. Staff recommends approval of the resolution allow the Executive Director to execute all documents and agreements, subject to the approval of the General Counsel. A motion to approve this action was made by Commissioner Koelsch, seconded by Commissioner Zuloaga, and with unanimous vote of the Board of Commissioners of the Housing Authority of the County of Fresno, the agreement with the City of Firebaugh was approved. A motion to approve this action was made by Commissioner Jones, seconded by Commissioner Catalano, and with unanimous vote of the Board of Commissioners of the Housing Authority of the City of Fresno, the agreement with the City of Firebaugh was approved. b. Adoption of Procurement Policy Melissa Schulz, Administrative Services Manager, presented on this item. Ms. Schulz's presentation included an overview of our procurement background, notable changes within state and local requirements, and a review of the next steps with regards to Agency procurement practices. Commissioner Catalano requested that language be included to encourage nonlocal contractors to sub-contract using local vendors. Additionally, he would like us to continue with the training plans for local vendors to improve upon skills and services, allowing them to be more competitive when bidding for agency contracts. Ms. Schulz indicated that language has been included to encourage contractors to solicit local participants/vendors for contracts with the agency. Richard Atilano is actively providing educational seminars/workshops that give broad information on such. A motion to adopt the Agency Procurement Policy was made by Commissioner Rogers, seconded by Commissioner Anthony, and with unanimous vote of the Board of Commissioners of the Housing Authority of the County of Fresno, the Agency Procurement Policy was adopted.
Page IS A motion to adopt the Agency Procurement Policy was made by Commissioner Catalano, seconded by Commissioner Scott, and with unanimous vote of the Board of Commissioners of the Housing Authority of the City of Fresno, the Agency Procurement Policy was adopted. c. Authorization of Right of First Refusal Preston Prince gave the background on the transactions and agreements made on this item. In addition, he recommended to the Boards that we not exercise the right of first refusal. Upon motion to decline the right of first refusal, contingent upon the transaction closing within the title instructions, by Commissioner Scharton, seconded by Commissioner Jones, and with unanimous vote of the Board of Commissioners of the Housing Authority of the City of Fresno, the motion carried. Upon motion to decline the right of first refusal, contingent upon the transaction closing within the title instructions, by Commissioner Rogers, seconded by Commissioner Sablan, and with unanimous vote of the Board of Commissioners of the Housing Authority of the County of Fresno, the motion carried. 9. DIRECTOR'S REPORT Mr. Prince made the following announcements: Commissioner Vera was featured in an article in the Sanger Herald, which will be distributed at a later time. The Annual Spring Wine Festival will be on Saturday, June 2, with invitations pending. Board Update is a new document and staff are excited about this new informational to Board members, and hope it proves helpful. The Board Retreat will be Friday, June 29, 9 a.m. - 4 p.m., at the Smittcamp Alumni House. State of the City Breakfast for the City of Clovis will be May 10, 2012. Please confirm you'll be able to join us by contacting Tiffany. Ethics Training will be held on May 24, 2012 and is required for several Board members as notified by Tiffany.
Page 16 10. EXECUTIVE SESSION The Boards of Commissioners went into Executive Session at 6: 15 p.m. The Boards then came out of Executive Session at approximately 7:00 p.m. The following was then announced by the Chairs as having occurred:... During the Executive Session the Boards were updated about the Fresno Historical Preservation Commission having recommended to the City Council that the Droge building be forcibly (over the Housing Authorities' objections) placed on the Historical Registry, which would in the future prevent any modification/repair permit, and/or bar any demolition permit from issuing without a prior Environmental Impact Report (EIR) or negative declaration given to the preservation committee in an attempt to obtain the permit from the Preservation Committee. The Boards of Commissioners then discussed that the Preservation Committee's recommendation will go to the City Council on May 17 for a Council vote on whether or not to force the Housing Authorities onto the Preservation Registry for the Droge building. For the County Board, Commissioner Rodgers moved and Commissioner Zuolaga seconded a motion, and it was unanimously passed, that the Executive Director advise the City Council that the HA objects to having Droge placed on the Historical Registry prior to May 1 ih. Then for the City Board, Commissioner Scott moved and Commissioner Catalano seconded a motion and it was unanimously passed by all Commissioners (absent Mr. Scharton who had recused himsew to likewise instruct the Executive Director to so advise the City Council of said objections. General Counsel statedfor the record that Mr. Scharton had recused himself from the executive session due to his possible conflict or the possible appearance of his having a conflict because of his employment with the City of Fresno. Mr. Prince stated that there would be a financial workshop on Monday night with various developers and city employees and the involved architects to further detail the extraordinary costs involved in the Droge building being placed on the Historical Registry. 11. ADJOURNMENT There being no further business to be considered by the Boards of Commissioners for the Housing Authorities of the City and County of Fresno, the meeting was adjourned at approximately 7:02 P.M. Preston Prince, Secretary