Board of Education Regular Meeting May 21, 2008 The regular meeting of the Board of Education of Community Unit School District No. 100 was held Wednesday, May 21, 2008 in the office of the Board of Education. The meeting was called to order at 6:00 P.M. by John Copley, President. Other members present were: Greg Brown, Angie Cory, Pete Hatfill, Bob Norman, and Paul Rogers. Also in attendance was Colleen Legge, Superintendent. A motion was made by Norman, seconded by Brown to adjourn to closed session for the purpose of employment compensation, personnel, litigation, collective negotiations and salary schedules and discipline. Motion carried. The Board, along with Ms. Legge adjourned to closed session at 6:00 P.M. (Session 1) Sherry Droste arrived at 6:05 P.M. The Board returned at 7:09 P.M. at which time a motion was made by Rogers, seconded by Cory to reconvene the open session. Motion carried. Also, in attendance for the open session were: Ruth Eschbach, Director of Programs; Ken Schell, District Administrator; and Tammy Steckel, Director of Business Affairs. Tracy Howard, Special Education Coordinator; Keith Norman, Director of Technology; Jill Boomer, Jersey County Star; Laura Griffith, The Telegraph; Jong Cambron, Jersey County Journal; also, Michelle Brown, Michelle Bidlack, Mary Schell, Rose DeCourcey, Cynthia Barnhart, Denise Kallal, and Alan Churchman, Principals; Chris Skinner, Bob Siemer, Judy Fritz, Barb Terpening, Kim Wackerly, and Rhonda Hall, district employees; and numerous students and citizens. RECOGNITION OF STAFF & STUDENTS 1. Robin Summers, Representative of the American Red Cross, presented principals and the district with plaques in appreciation of their participation in the Penny War collection of pennies. 2. Christy Roth was recognized for being the Bowling Coach of the Year by The Alton Telegraph. 3. Alyssa Jones was recognized for being the Bowler of the Year by The Alton Telegraph. 4. Brittany Kronable was recognized for being on the First Team All Area Bowling Team by The Alton Telegraph. 5. Recipients of the District 100 Foundation Elizabeth Edwards Trust Scholarship, the Paul Vann Brown Memorial Scholarship, and the Paul and Mary Helena Fleming Scholarship were recognized. 6. Morgan Wallace, Matt Murphy and Kourtnee Hall were recognized as being members of the Illini track team who competed in the state competition.
7. A list of the winners of the Character of Life Essay contest sponsored by the Jerseyville Rotary club was presented. A motion was made by Brown, seconded by Droste to approve the Agenda as presented with an addendum to personnel. Motion carried. MINUTES A motion was made by Rogers, seconded by Droste that the minutes of the regular meeting of April 16 and special meeting of May 1 be approved as recorded. Motion carried. COMMUNICATIONS 1. Parent request regarding her student attending a specific elementary school. 2. Thank you note. 3. Letter from Julie Goheen, Dow Elementary PTO President, with concerns regarding Dow PTO purchasing a copier for Dow Elementary. 4. Mr. Schell recognized the parent volunteers assisting with the elementary basketball program. BILLS A motion was made by Norman, seconded by Droste that the bills, as presented, be approved for payment and orders drawn. On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. PERSONNEL Ms. Legge reviewed the personnel recommendations. A motion was made by Droste, seconded by Norman to approve the following personnel recommendations: Employments/Assignments To employ Rose Holder as full time custodian at East Elementary effective May 22, 2008. To employ Kevin Strebel as JCHS boys assistant basketball coach effective for the 2008-09 school year. To employ Genarose Isringhausen as JCHS girls assistant soccer coach effective for the 2008-09 school year. To employ NaShona Staples as Special Education (Autism) teacher effective for the 2008-09 school year. Resignations/Leaves Approve the resignation of Lindsey Terpening as coach of the Illini Middle School Pom Squad effective the end of the 2007-08 school year.
Approve the resignation of Cheri Steckel as secretary at JCHS effective May 5, 2008. Approve the resignation of Kevin Strebel as JCHS assistant girls basketball coach effective the end of the 2007-08 school year. Approve the resignation of John Burks as assistant baseball coach at JCHS effective the end of the 2007-08 school year. Approve the resignation of John Burks as assistant football coach at JCHS effective the end of the 2007-08 school year. Informational Items Transfers effective for the 2008-09 school year: Nancy Goetten from 6 th grade at Illini to 3 rd grade at Dow. Linda Joyce from Special Education at Dow/Grafton to Special Education at Delhi/Dow. Donna Guthrie change transfer from 3 rd Grade at Dow/Fieldon to 3 rd Grade at Fieldon and Special Education at Fieldon. Melissa Medford change transfer from 4 th Grade at Grafton to 3 rd Grade at Grafton. Angie Gibson from head cook at JCHS to head cook at East Elementary. Alicia Brunaugh from cook at JCHS to cook at West Elementary. Sandy Bohannon from head cook at West Elementary to head cook at JCHS. Kathy DePauw from cook at West Elementary to cook at JCHS. JoAnn Tolbert from head cook at East Elementary to head cook at West Elementary. On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. PURCHASES AND CONTRACTS Mrs. Steckel reviewed Bid No. 2008-10, Instructional, Art & Printer Supplies, and Bid No. 2008-11, PE Equipment and Supplies and recommended the following purchases be made from the following vendors based upon low bids as per specifications. Instructional, Art & Printer Supplies Bye Mor $2,787.28 Educational Resources 359.14 Egyptian Stationers 5,565.25 Midland Paper 19,879.87 National Art & School 1,755.79 Pyramid School Prod. 1,582.93 Quill 1,423.58 Royal Office 121.66 School Specialty 2,147.89 Standard Stationery 1,069.62
The Tree House 7,517.45 US Ink and Toner 1,414.49 Williams 70.61 Total $45,695.56 PE Equipment and Supplies BSN 348.10 Flaghouse 792.11 GLSports 96.22 Gopher Sports 440.40 Hayden s 204.05 S&S Worldwide 56.31 Johnny Mac s 14.66 Gopher Direct Order 352.55 Palos Direct Order 29.85 Sportime Direct Order 107.88 Total $2,442.13 A motion was made by Brown, seconded by Rogers to approve the recommendations as presented above. On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. Mr. Schell presented a proposal to replace five district busses with six used busses (one 71-passenger bus, three 65 passenger busses, and two 19 passenger busses) amounting to a total cost of $150,760. A motion was made by Brown, seconded by Norman to purchase the six used busses as recommended. On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. INVESTMENT A motion was made by Rogers, seconded by Droste to approve Investments No. 3 completed by School Treasurer: Investment #1 Invested on April 29, 2008 with First Bank in CD #954660003090 at 2.26% interest for a period of 30 days with maturity May 29, 2008. Operations & Maintenance $200,000 Transportation $175,000 IMRF $40,000 Social Security $50,000 Working Cash 1,005,000 Total Invested $1,470,000
Investment #2 Invested on April 29, 2008 with First Bank in CD #954660003091 at 2.26% interest for a period of 45 days with maturity June 13, 2008. Operations & Maintenance $1,030,000 Transportation $375,000 IMRF $190,000 Social Security $250,000 Fire Prevention $600,000 Working Cash $309,000 Bond & Interest $46,000 Total Invested $2,800,000 On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. TRIP REQUEST A motion was made by Droste, seconded by Brown to approve the trip request submitted by Coach Carter taking JCHS football players to the Wing-T football camp held at Taylor University in Upland, Indiana on June 18-20. On roll call, Brown, yes; Cory, yes; Droste, yes; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. USE OF DISTRICT FACILITIES A motion was made by Droste, seconded by Norman to approve the following Use of District Facilities requests: Request of Angie Beiermann to use the facilities at Illini Middle School to hold 7 th & 8 th grade girls basketball camp July 21-25. Request of Bob Siemer to use the facilities at JCHS to hold a volleyball camp July 21 25. Request of Panther baseball to use the baseball facilities at Illini Middle School to hold a boys baseball camp May 27 30. Request of the JCHS Pom Squad to use the facilities at JCHS to hold a private dance camp July 14 16 conducted by Universal Dance Association. Request of the Regional Office of Education to use the facilities at JCHS to host the semi-annual Regional Institute on October 10, 2008. Request of the American Diabetes Association to use the grounds at Fieldon Elementary June 7 for the Tour de Cure biking event. Request of American Legion baseball team to use the baseball facilities at Illini Middle School starting the end of May through July 2008. Motion carried.
The decision of the Board was to table the following use of facility requests until a later meeting. Request of Marc Patton to use the facilities at JCHS for a soccer conditioning camp July 27 through August 1. Request of the JCHS soccer team to use the facilities at JCHS to hold a soccer camp using Elite FT Training Team June 9 12. BOARD POLICY ADOPTION The following Board Policies were reviewed at the April meeting as a first reading. A motion was made by Droste, seconded by Hatfill approve the revision to the Board Policy by adopting the following: 2:10 School District Governance 2:20 Powers and Duties of the School Board 2:50 Board Member Term of Office 2:80 Board Member Oath and Conduct 2:110 Qualifications, Term, and Duties of Board Officers 2:130 Board-Superintendent Relationship 2:140 Communications To and From the Board 2:150 Committees 2:200 Types of School Board Meetings 2:240 Board Policy Development 3:40 Superintendent 3:60 Administrative Responsibilities of the Building Principal 4:40 Incurring Debt 4:170 Safety 5:30 Hiring Process and Criteria 5:90 Abused and Neglected Child Reporting 6:250 Community Resource Persons and Volunteers 7:270 Administering Medicines to Students 8:60 Exclusive Bargaining Representative Agent (Deleted) Motion carried. STUDENT DISCIPLINE POLICY Mr. Schell reviewed the new additions to the student discipline section of the student handbooks. A motion was made by Rogers, seconded by Droste to approve the recommended additions. Motion carried. DESIGNATION OF HAZARDOUS AREAS Mr. Schell reviewed the hazardous transportation areas approved through the Illinois Department of Transportation. After discussion, a motion was made by Norman, seconded by Droste to approve the following hazardous areas and file a copy with the Regional Office of Education:
1. Along Route 67 from Indian Lakes Estates to Delhi Elementary School. (100-81- 1) 2. Along Route 67 from McClusky Road to Delhi Elementary School. (100-81-2) 3. Along West County Road to West Elementary School. (100-82-2) 4. Along Route 109 (area between Route 109 and Route 67) to West Elementary School. (100-84-1) 5. Along Newbern Road to Dow Elementary School. (100-90-1) 6. Along Sumner Street, Fairgrounds Avenue, and Spruce Street from Horn Drive to East Elementary School. (100-92-1) 7. Along Route 16 West (1.4) miles to Centennial Road. (2000-8) 8. Along Route 67 North and South of Delhi Elementary School. (2000-7) Motion carried. HEALTH, LIFE/SAFETY AMENDMENTS Mr. Schell presented a list of items that are in need of repair at Delhi, Dow, Fieldon, and Illini. It is Mr. Schell s recommendation to amend the approved Health Life/Safety orders already in place. After discussion, a motion was made by Droste, seconded by Norman authorizing Mr. Schell to proceed by submitting the necessary forms to the I.S.B.E. On roll call Brown, yes; Cory, yes; Droste, yes;; Hatfill, yes; Norman, yes; Rogers, yes; Copley, yes. Motion carried. ITEMS FOR DISCUSSION The regular monthly finance reports including Treasurer's Report, Revenue & Expenditure Report, Investment Summary, PMA Activity Statement, Activity Fund Report, Interest Revenue Report, Utility Report and the Utility Comparison Report were received, discussed and placed on file. FREEDOM OF INFORMATION REQUEST None HEALTH INSURANCE PREMIUMS AND BENEFITS Mrs. Steckel reviewed the health insurance premiums and benefit changes effective FY09. ELEMENTARY BASKETBALL REVENUE AND EXPENDITURE SUMMARY Mr. Schell reviewed the revenue & expenditure summary for the 2007-08 elementary basketball program reporting a savings to the district of $15,912.17. Mr. Schell recognized the parent volunteers for keeping the elementary basketball program alive.
MOMENT OF SILENCE Discussion was held regarding the Public Act 95-680, effective October 11, 2007, amending the Silent Reflection and Student Prayer Act to say that classroom teachers shall instead of may, observe a period of silence with students at the start of each school day. After a Federal lawsuit was filed by a student of another school district, notification was received that all Illinois public school districts and students are parties to the lawsuit. If the district chose not to be a part of the class action suit the district s attorney would need to file. Consensus was reached to wait and see what the results are of the class action suit. BOARD POLICIES FIRST READING The Board Policy Committee met to review the latest policy update recommendations from the Illinois Association of School Boards policy update service. The policies listed below are recommended for the first reading of changes. 2:220-E2 Exhibit Motion to Adjourn to Closed Meeting (Re-written) 2:220-E3 Exhibit Closed Meeting Minutes (Re-written) 2:220-E4 Exhibit Open Meeting Minutes (New) 2:220-E5 Exhibit Semi-Annual Review of Closed Meeting Minutes (New) 2:220-E6 Exhibit Log of Closed Meeting Minutes (New) 4:150 Facility Management and Building Programs 5:190 Teacher Qualifications 6:30 Organization of Instruction 6:90 Kindergarten (Deleted) 6:210 Instructional Materials 7:100 Health and Dental Examinations, Immunizations, and Exclusion of Students 7:190 Student Discipline 7:330 Student Use of Buildings Equal Access 8:30 Visitors to and Conduct on School Property 8:40 Spectator Conduct at School Events (Deleted) SUPERINTENDENT S REPORT Ms. Legge reported the following: Committee Meetings o Facilities meeting held April 24 o Policy meeting held April 28 o Finance meeting held May 6 Upcoming Meetings o Special meeting May 28 (TAG) o Finance meeting to be determined at a later date
A superintendent from another district is requesting permission from the Board to set up a meeting regarding Targeting Achievement Through Governance to assist him in completing his thesis work in order to complete his doctorate degree. BOE members determined that they do not want to participate. MS. Legge will contact the superintendent. JCHS finished 6 th in the class A Division of the IHSA Sweepstakes Awards Competition in Music. This is the fourth year in a row that JCHS music students finished in the top 10. A motion was made by Brown, seconded by Rogers to adjourn to closed session for the purpose of continuance of previous closed session agenda. The Board along with Ms. Legge adjourned to closed session at 8:50 P.M. (Session 2) The Board returned to open session at 9:00 P.M. A motion was made by Rogers, seconded by Brown to reconvene open session and to adjourn. The regular meeting of May 21, 2008 adjourned at 9:00 P.M.