BOARD OF COUNTY COMMISSIONERS AGENDA ACTION SUMMARY 10/18/2016 9:00:00 AM REGULAR MEETING MARTIN COUNTY COMMISSION CHAMBERS 2401 SE MONTEREY ROAD, STUART, FLORIDA 34996 COUNTY COMMISSIONERS Anne Scott, Chair John Haddox, Vice Chairman Doug Smith Ed Fielding Sarah Heard Taryn Kryzda, County Administrator Michael D. Durham, County Attorney Carolyn Timmann, Clerk of the Circuit Court and Comptroller PRESETS 3A Public 9:05 AM 7A River Conditions Update 9:15 AM 8A2 Board of County Commissioners to Confirm the Appointment of Mr. William A. 9:30 AM Schobel to the Position of Fire Chief for Martin County 8A4 Executive Session Labor Negotiations - Teamsters 11:00 AM 11 Public 5:05 PM 1. CALL TO ORDER AT 9:06 AM A. INVOCATION - Moment of Silence B. PLEDGE OF ALLEGIANCE C. ADDITIONAL ITEMS There were no Additional Items. D. APPROVAL OF AGENDA The Board approved the Agenda. E. APPROVAL OF CONSENT AGENDA The Consent Agenda was approved. NOTE: Consent Agenda items are considered routine and are enacted by one motion and will have no action noted, but the "Recommendation" as it appears on the Board item is the approved action. 2. PROCLAMATIONS, SPECIAL PRESENTATIONS, AND LEGISLATIVE AFFAIRS A. PRESENT PROCLAMATIONS PREVIOUSLY APPROVED VIA THE CONSENT AGENDA The Chair will present the proclamations to the recipients. AGENDA ITEM: 807d35a9 ACTION TAKEN: The Board presented proclamations declaring American Indian Heritage Month, Disability Employment Awareness Month, and Native Plant Month. Oct 18, 2016 BCC Action Summary Page 1 of 6
3. COMMENTS A. PUBLIC - PLEASE LIMIT COMMENTS TO THREE MINUTES. 9:05 AM PRESET B. COMMISSIONERS C. COUNTY ADMINISTRATOR 4. CONSENT A. Clerk of the Circuit Court 1. October 4, 2016 BCC Regular Meeting Minutes. B. Department of Administration 1. ITEMS RELATED TO CONSTRUCTION AND CONSULTANT COMPETITIVE NEGOTIATION ACT (CCNA) PROCUREMENTS WHICH MEET THE THRESHOLD FOR BOARD APPROVAL This item is a placeholder on all Board meeting agendas in an effort to streamline the process for items that meet the Board approval threshold. Specific items requiring approval, if any, will be provided by Supplemental Memorandum. If there are no items, a Supplemental Memorandum will not be attached. AGENDA ITEM: 807e6ea2 2. PRESENT A PROCLAMATION COMMENDING INDIAN RIVER STATE COLLEGE IN MARTIN COUNTY, FLORIDA Indian River State College has been nationally recognized for excellence as a Top Ten Finalist for the prestigious Aspen Prize for Community College Excellence. AGENDA ITEM: 807f6da3 3. ADOPT A PROCLAMATION DECLARING VETERANS DAY IN MARTIN COUNTY, FLORIDA Each year the Board honors the Veterans community in Martin County through this remembrance. AGENDA ITEM: 807f6d2c 4. ADOPT A PROCLAMATION RECOGNIZING THE FLORIDA FOREST SERVICE ON ITS 80TH ANNIVERSARY The Florida Forest Service (a division of the Florida Department of Agriculture and Consumer Services) has requested the Board of County Commissioners recognize the agency on the occasion of its 80th Anniversary. A representative from the Florida Forest Service will present a 3-minute PowerPoint presentation celebrating Florida s forests. AGENDA ITEM: 807fbff7 5. ADOPT A PROCLAMATION DECLARING NOVEMBER 2016 AS ALZHEIMER S AWARENESS MONTH IN MARTIN COUNTY, FLORIDA Each year the Board recognizes the month of November as Alzheimer s Awareness Month in Martin County. AGENDA ITEM: 80803b69 Oct 18, 2016 BCC Action Summary Page 2 of 6
C. Martin County Airport 1. AIRPORT NOISE ADVISORY COMMITTEE 2015 ANNUAL REPORT The Airport Noise Advisory Committee (ANAC) transmits their annual report for the Board s review and acceptance each year. AGENDA ITEM: 807f4e44 5. BOARD AND COMMITTEE APPOINTMENTS - None at this time. 6. PUBLIC HEARINGS - None at this time. 7. REQUESTS AND PRESENTATIONS A. RIVER CONDITIONS UPDATE Estimated staff presentation: 15 minutes. This will be a status report of where the County is on water conditions and river issues. AGENDA ITEM: 807dcb37 9:15 AM PRESET ACTION TAKEN: The Board heard the status update. 8. DEPARTMENTAL A. Department of Administration 1. OFFICE OF MANAGEMENT AND BUDGET ITEMS WHICH REQUIRE BOARD APPROVAL This is a placeholder on all Board meeting agendas in an effort to streamline the process for grant applications, awards, budget resolutions, budget transfers from reserves, and CIP amendments. Specific items requiring approval, if any, will be provided by Supplemental Memorandum. AGENDA ITEM: 807e6e9c SUPPLEMENTAL MEMORANDUM (11 items) ACTION TAKEN: 1. PERMISSION TO ACCEPT THE FY17 MOSQUITO CONTROL AGREEMENT FROM THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES - The Board authorized the Chair and or designee (County Administrator or Budget Manager) to execute the FY17 Florida Department of Agriculture and Consumer Services Financial Assistance Agreement, as well as any future non-monetary modifications, upon review and concurrence of the County Attorney s Office; authorized that the Chair and or designee (Budget Manager or Financial Analyst) execute the Annual Certified Budget for Mosquito Control, as well as any future Local and State Certified Arthropod Control Budget Amendments and Monthly Reports, as required, including changes that would not affect the bottom-line dollar totals; acknowledged Ms. Kylie Zirbel as current Mosquito Control Division Manager for Martin County, and any future Mosquito Control Manager as approved by the Engineering Department Director; and adopted the Budget Resolution. RESOLUTION NO. 16-10.16 2. PERMISSION TO ACCEPT THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) ECONOMIC DEVELOPMENT TRANSPORTATION FUND (EDTF) AGREEMENT FOR THE BRITT ROAD BRIDGE REPLACEMENT PROJECT (FM# 437692-1-54-01) The Board authorized the Chair to execute the EDTF Agreement as well as any non-monetary grant related documents upon review and concurrence of the County Attorney s Office; adopted the Board Resolution; and adopted the Budget Resolution. RESOLUTION NOS. 16-10.17 and 10.18 3. PERMISSION TO ACCEPT THE FEDERAL TRANSIT ADMINISTRATION (FTA) FY15 SECTION 5339 BUS AND BUS FACILITIES URBANIZED FORMULA GRANT - The Oct 18, 2016 BCC Action Summary Page 3 of 6
Board authorized the Chair or County Engineer to execute and file the agreement as well as any non-monetary grant related documents upon review and concurrence of the County s Attorney s Office; adopted the Resolution; and adopted the Budget Resolution. RESOLUTION NOS. 16-10.19 and 10.20 4. PERMISSION TO ACCEPT THE FEDERAL TRANSIT ADMINISTRATION (FTA) FY15 SECTION 5307 URBANIZED AREA FORMULA GRANT - The Board authorized the Chair or County Engineer to execute and file the agreement as well as any non-monetary grant related documents upon review and concurrence of the County s Attorney s Office; adopted the Resolution; and adopted the Budget Resolution. RESOLUTION NOS. 16-10.21 and 10.22 5. PERMISSION TO ACCEPT THE FY16 FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5310 ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAM FUNDS THROUGH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) OFFICE The Board authorized the Chair or County Engineer to execute the grant agreement as well as any non-monetary grant related documents upon review and concurrence of the County s Attorney s Office; adopted the Resolution; and adopted the Budget Resolution. RESOLUTION NOS. 16-10.23 and 16-10.24 6. FY2017 FISCAL POLICIES The Board approved the FY17 Fiscal Policy. 7. COUNTY ATTORNEY S OFFICE REQUEST FOR FUNDS FROM GENERAL FUND RESTRICTED RESERVES FOR THE FOLLOWING ALL ABOARD FLORIDA LITIGATION - Martin County, et al., v. U.S. Dept. of Transportation, et al., Case No.: 1:15-cv - 00632 (CRC) (Federal Litigation) - The Board approved a budget transfer in the amount of $175,000 from General Fund Restricted Reserves. 8. COUNTY ATTORNEY S OFFICE REQUEST FOR FUNDS FROM GENERAL FUND RESTRICTED RESERVES FOR THE FOLLOWING ALL ABOARD FLORIDA LITIGATION MARTIN COUNTY, ET AL. V. SOUTH FLORIDA WATER MANAGEMENT DISTRICT, 2016-055- DAO-ERP (Environmental Resource Permit Challenge in the Florida Division of Administrative Hearings) - The Board approved a budget transfer in the amount of $320,000 from General Fund Restricted Reserves for Contingencies. 9. COUNTY ATTORNEY S OFFICE REQUEST FOR FUNDS FROM GENERAL FUND RESTRICTED RESERVES FOR LAKE POINT LITIGATION Lake Point Phase I, LLC et al. v. South Florida Water Management District, et al., Case No. 2013-CA-1321 - The Board approved a budget transfer in the amount of $950,000 from General Fund Restricted Reserves. 10. COUNTY ATTORNEY S OFFICE REQUEST FOR FUNDS FROM GENERAL FUND RESTRICTED RESERVES FOR CELL TOWER LITIGATION - A. Little Club Condominium Association et al., v. Martin County, Case No. 19-9 AP (Petition for Writ of Certiorari) and B. Little Club Condominium Association et al., v. Martin County, Case No.: 16-863 CA (Declaratory Judgment Action in Circuit Court) - The Board approved a budget transfer in the amount of $170,000 from General Fund Restricted Reserves. 11. BUDGET RESOLUTION TO RECOGNIZE INSURANCE CLAIM PROCEEDS FOR THE LEGAL EXPENSES IN THE LAKE POINT CASE - The Board approved the Budget Resolution to increase the General Fund for the insurance proceeds for the legal expenses in the Lake Point case in the amount of $204,151. RESOLUTION NO. 16-10.25 Oct 18, 2016 BCC Action Summary Page 4 of 6
2. BOARD OF COUNTY COMMISSIONERS TO CONFIRM THE APPOINTMENT OF MR. WILLIAM A. SCHOBEL TO THE POSITION OF FIRE CHIEF FOR MARTIN COUNTY Estimated staff presentation: 10 minutes. Florida State Statute 125.74(k) requires the Board of County Commissioners (Board) to confirm the employment of all County department directors. Mr. William A. Schobel, who is currently serving at the Interim Fire Chief, is being recommended for the position of Fire Chief to be effective the day of this confirmation. AGENDA ITEM: 807fc332 9:30 AM PRESET ACTION TAKEN: The Board confirmed the appointment of Mr. William A. Schobel to Fire Chief of Martin County. 3. CONSIDER CONTRACT OPTIONS FOR THE CONTINUATION OF ANIMAL CONTROL SERVICES WITH THE COMMENCEMENT OF THE 2017 FISCAL YEAR Estimated staff presentation: 15 minutes. With the conclusion of the 2016 Fiscal Year (FY16) on September 30, 2016, the contract for domestic animal control (care and disposition) services provided through a contractual agreement with the Humane Society of the Treasure Coast (HSTC) came to an end before the completion of negotiations regarding an extension of the current contract. A letter of agreement between the County Administrator and HSTC Executive Director has enabled continuation of services through October 31, 2016. Options for BOCC consideration follow, including a recommendation from the Domestic Animal Control (DAC) Task Force. AGENDA ITEM: 807f9bda SUPPLEMENTAL MEMORANDUM (distributed on Friday) ACTION TAKEN: The Board approved the First Amendment to the agreement between the BOCC and HSTC as prepared by the County Attorney s Office to include recommendations from DAC with the exception that there be a full time veterinarian (#3). 4. EXECUTIVE SESSION LABOR NEGOTIATIONS - TEAMSTERS Estimated staff presentation: 15 minutes. Staff is requesting an executive session to discuss labor negotiations with the Teamsters Union. AGENDA ITEM: 807fa7ab 11:00 AM PRESET ACTION TAKEN: The Board discussed negotiations in an executive session. B. Engineering 1. APPROVAL OF RESOLUTION REQUESTING THE TRANSFER OF CERTAIN STATE-OWNED LAND FOR USE AS A PUBLIC RECREATIONAL FACILITY Estimated staff presentation: 5 minutes. This is a request for the adoption of a resolution requesting the transfer of a 100 foot strip of vacant State-owned land located at the southeast quadrant of Interstate 95 and County Road 76A (SW Citrus Boulevard) in Palm City for use as a public recreational facility and accepting and approving the conveyance from the Florida Department of Transportation (FDOT). AGENDA ITEM: 807f1d18 RESOLUTION NO. 16-10.15 ACTION TAKEN: The Board adopted the Resolution requesting that FDOT transfer the 100 foot strip to Martin County for use as a public recreational facility or other similar use and accepted and approved the conveyance from FDOT and directed staff to initiate the process to rezone the 100 foot strip to the appropriate land use and zoning. Oct 18, 2016 BCC Action Summary Page 5 of 6
C. Growth Management 1. LOBLOLLY BAY PUD LOT 1-A REQUEST FOR REVISED FINAL SITE PLAN APPROVAL Estimated staff presentation: 10 minutes. This is a request for revised final site plan approval for Lot 1-A within the Loblolly Bay PUD. The subject property is located at 7860 SE Loblolly Bay Dr. in Hobe Sound. The applicant is seeking approval to add approximately 50 feet of the property adjacent to the north by way of purchase from the Loblolly Bay POA. The applicant would then seek to expand the existing residence and add a three car garage. Included in this application is a request for a Certificate of Public Facilities Exemption. AGENDA ITEM: 807e4e7f QUASI JUDICIAL RESOLUTION NO. 16-10.14 ACTION TAKEN: The Board received and filed the Agenda Item Summary and all of its attachments including the Staff Report for the record as Exhibit 1 and approved the Loblolly Bay PUD Lot 1-A request for Revised Final Site Plan. 9. WORKSHOP - None at this time. 10. COMMISSIONERS - None at this time. 11. PUBLIC - TO BE HEARD AT 5:05 PM. PLEASE LIMIT COMMENTS TO THREE MINUTES. 12. ADJOURNED AT 2:47 PM Oct 18, 2016 BCC Action Summary Page 6 of 6