LIFE INSURANCE CORPORATION OF INDIA Divisional Office, Jeevan Prakash, City Centre, Gwalior 0751-2448602/2448617 TENDER DOCUMENT FOR PROVIDING SECURITY SERVICES AT DIVISIONAL OFFICE GWALIOR & BRANCH OFFICES Date Of Issue 28.09.2016 Last Date Of Submission : 14 Oct. 2016 Time 4.00 PM Date Of Opening Of technical Bid : 15 Oct. 2016 Time :12.00 Noon Signature Of The Service Provider With Seal Date : NOTE : This tender document contains 15 pages
LIC OF INDIA DIVISIONAL OFFICE Jeevan Prakash, City Centre, Gwalior-474 011 (MP) Ph.No.0751-2448602/2448617 TENDER NOTICE LIC of India, Divisional office, Gwalior invites sealed tender from reputed agencies/organization firms under TWO Bid system for providing following services as given below: Locations Last date/time Bid Opening Date/time 1] Security Service : DO /BOs 14.10.2016 4.00 PM 15.10.2016 /12.00noon Tender along with tender fees of Rs 500/- [Five hundred only] [non-refundable] by cash deposit in any LIC Office in a/c code (114018) OR by demand draft in favour of Life Insurance Corporation of India,Payable at Gwalior. Sealed envelope should be superscribed as TENDER FOR SECURITY SERVICES.For full details, terms & conditions, application forms, please contact OS department, Divisional office Gwalior on any working day or visit our website www.licindia.in [under the link TENDERS ]. LIC of India reserves the right to accept or reject any of the application or entire applications without assigning any reason thereof. Sr. Divisional Manager 1
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3 Divisional Office, Jeevan Prakash, City Centre, Gwalior-474 011 ======================================================================= Tender No:-DO/2016-18/03 Dated: 28-09-2016 To, ----------------------------------- ----------------------------------- Last Date &Time for Submission of Tender : 14.10.2016, 4-00 PM Tender Opening Date& Time : 15.10.2016, 12-00, Noon Re:Tender for Civilian Guards (without arm) for deployment at our Office under Gwalior Division Sealed Tenders are invited under Two Bid systems for Security Service under Gwalior Divisional offices local and out side Branches for providing Security Guards at the following Office / Premises. SCHEDULE : PLACE OF WORK:- Sl. No. Venue No of Security Guards Required Guards 1 Gwalior Divisional Office 2 2 BO Guna 3 3 Br.Office No.1 3 4 Br.Office No.2 1 5 Br.Office No.3 1 6 Br.Office No.4 1 7 BO Morar 1 8 BO Dabra 1 9 BO Datia 1 10 BO Raghogarh 1 11 BO Ashok Nagar 1 12 BO Shivpuri 1 13 BO Sheopur 1 14 BO Gohad 1 15 BO Bhind 1 16 BO Morena 1 17 EDMS 1 18 CLIA SSO 1 19 SSO Ambah 1 20 SSO Jaura 1 21 SSO Sabalgarh 1 22 SSO Morena 1 23 SSO Bhind 1 24 SSO Lahar 1
25 SSO Datia 1 26 SSO Indergarh 1 27 SSO Karera 1 28 SSO GOLA KA MANDIR 1 TOTAL : 33 1. The separate tender forms for each work can e downloaded from our website: www.licindia.com. 2. Tenders should be submitted in the form of Two Bid system viz.: A] First sealed cover super scribes as Technical Bid along with enclosures as listed in para 3 below B] Second sealed cover super scribed as Price Bid in Annexure B C] Third sealed cover super scribed Demand Draft contains EMD and Tender fees.500 {Rs Five hundred only}by receipt or DD. These three individual sealed covers are to be kept in a single big sealed cover super scribe as Tender for Security Services at Divisional Office, Gwalior. Last date for submission of tender is 14.10-2016. 4.00 PM 3]. The envelope containing the Technical bid should have the following documents /Papers: A]. Technical Bid in Annexure A B]. DD of Rs. 50,000.00 ( Fifty thousand Only) towards EMD and which wiil be refundable with in 30 days after the finalization of tender, D D Rs.500/- towards Tender fee C]. Self attested photo copy of Certificate of Registration of Firm / Company D]. Self attested photo copy of the trade licence E]. Self attested photo copy of the ECIS Registration F]. Self attested photo copy of the EPFO Registration G]. Self attested photo copy of the Service Tax Registration H]. Self attested photo copy of the Registration under Shop and Establishment Act I]. Self attested photo copy of the award of contracts which are presently in operation and completed contracts J]. Audited financial statements (Income statement, Profit and Loss Account and Balance Sheet) of last 03 years K]. Self attested photo copy of the Income Tax assessment order / copy of IT returns filed for last three Financial years L]. Self attested photo copy of the PAN M]. Self attested photo copy of VAT, if applicable N]. An affidavit sworn by the Proprietor or Managing Partner or Director of the Company that they have no criminal Antecedents, never black listed by any Govt., Semi Govt. or PSU,and no litigation pending in any court of law and shall also not place any security staff criminal Antecedents. O]. Tender form duly signed by the bidder in all pages in token of having accepted all the terms and conditions. P] Complete NEFT Details. Q] General Information Form as ANNEXURE A R ] Service provider profile as annexure B S] Declaration by the service provider as annexure C 4]. EMD of Rs.50000.00 ( FIFTY THOUSAND ONLY) referred to above should be sent in the form of DD drawn,favoring LIC of India on any Nationalized Bank payable at Gwalior, without which the Bid will not be considered. The EMD and Security deposit will not carry any interest and EMD will be refunded to the unsuccessful bidders within 15 days after finalization of the tender through NEFT payment only. 5]. The terms and conditions governing the tender are given herewith. The tender for Security Service contains 10 pages (3-12) numbered serially. All pages of the Tender forms will have to be signed by the tendered as proof of its acceptance. The tenders received after the due date and time will not be considered. The schedules for processing of tender is as under 6] No relationship of employer and employee shall be crated between the LIC of India and the Employees engaged by the agency. Last Date for Submission of Tender forms: 14 th Oct.2016 before 4.00 PM Opening of TECHNICAL BID : 15 th Oct.2016, 12.00 noon at Divisioanl.Office, Gwalior The technical Bid will be opened on the date and time specified above. The tenderer or his authorized representative duly authorized by a letter of authority be presented at the time of opening the tender. After preliminary scrutiny of Technical Bid, verification of credentials, the Price Bids of only those bidders whose technical bids are found eligible be opened at a later date. SR.DIVISIONAL MANAGER 4
--5-- Annexure - A Di isional Office, Jee an Prakash City Centre, G alior -474 011 General Information/Technical Bid A Note: Attach certify copy of the all the documents with serially numbered as given below items Serial No. Required INFORMATION Information Provided: 1 Name of the Firm (In Block Letters) 2 Date of Establishment /Incorporation 3 Correspondence Address and Telephone No. 4 Address of Head Office (if separate and Telephone No. 5 Status : Proprietary/ Partnership/ Limited Company/ Public Limited Company 6 Names of Partners/Directors 7 Name of Chief Executive with his Present addresses and Telephone Nos. 8 Name of Representative(s) with Designation who would be calling on us and attending to our jobs 9 Name of Bankers with addresses and Telephone Nos. 10 Is the Firm registered under the Factories Act? If so, state (a) License No. (b) Date of renewal of License (copy of license to be enclosed) PAN No. (d) ECIS No. if any (e) EPF registration No. if any
11 Whether holding certificate under the shops & Establishment Act, duly renewed copy should be enclosed. 12 State the latest Income Tax assessed year and the amount of Tax assessed (copies of last 3 years, IT Returns, Balance Sheets and Revenue A/C to be enclosed) 13 Turnover for last Three years [AUDITED] 14 Are you agreeable to make deliveries to Corporation s Office at BHOPAL and other Offices Outside BHOPAL when so directed? 15 Are you agreeable to abide strictly by the Terms and Condition of the Tenders and Contracts? 16 If your Firm is empanelled with any of Office of LIC of India or any other PSU (Central). Please give names and addresses. 17 Name, Addresses and Telephone Nos. of some of your most valued Clients (Separate list may be attached) 18 Approximate value of your output per year. 19 Mention any other specialties of your Establishment. 20 Please attach Manufacturer authorization certificate 21 Whether holding a MSME certificate [MICRO SMALL AND MINI ENTERPRISES] YES/NO [ If yes encl certificate] 22 Whether proprietor of the firm belongs to SC/ST Please specify 23 Whether registered with the registrar of companies / registrar of firm, if so, submit duly certified copies of the partnership deed,certificate of incorporation, etc. Place: (Signature) Name: Designation NOTE: Please type out this form or fill it up in legibly ink. If any correction or alteration it must be initialed. If space provided is insufficient, please attach separate sheet/s of paper by giving appropriate question numbers and attach along with the application form. There to duly authenticating the same with signature and seal. I / We request Life Insurance Corporation of India, Divisional Office, Gwalior to consider our agency bid. We agree to abide by all the ELLIGIBLE CRITERIA AND OTHER TERMS & CONDITIONS AND DUTIES OF GUARDS prescribe in your formats and assure to render the services to the fullest satisfaction of the Corporation. Dated : Seal & Signature of the Security Agency Name of the contact/authorized person: Telephone No./Mobile No.. NOTE: The Corporation reserves the right to accept or cancel any of the Agencies tender at their absolute discretion without assigning any reason. Note: Documentary evidence wherever applicable should be enclosed Copies of credentials & certificates issued by any other institution may be enclosed) 6
Annexure A 1 7
Annx C 8
Divisional Office, Jeevan Prakash City Centre, Gwalior-474 011(MP) =============================================================================== Eligibility Criteria & Requirements [1]. The Applicant must be a Registered / Licensed Organization / Partnership firm / Sole Proprietorship. [2]. The Applicant must have a proven track record of minimum 5 years with reputed client in rendering Security Services. [3]. The applicant must have sound financial capacity/ credit worthiness acceptable to LIC of India. [4]. The applicant must have annual turnover more than Rs.50 lakhs during the last three Financial Years. [5]. a}. The applicant must produce relevant documentary evidence along with the tender application form. b}. Non disclosure of relevant information or furnishing of incorrect information / documents will suffer disqualification. [6]. The applicant must not have been at any time declared as insolvent or convicted for any Offence. [7]. The applicant shall comply with all the requirements of labour laws, obtain all licence / Approvals / Permissions to carry on the business of Security Service. [8]. The applicant must not have been prosecuted or suffered any penalty for violation of any labour laws by any Authority. [9]. The applicant should not have abandoned any Security Services contract Awarded by any of his client before the expiry of prescribed period of contract. [10]. The applicant should not be a sub-contractor to any other entity / person. [11]. The applicant has not suffered any disqualification to render the Security Services at any time in respect of matters not enumerated herein. [12] The contractors, who have already rendered Services at Central Zonal Office, will be allowed to participate if their work records are impeccable. [13]. The contractors should not be a party to any cartel at any time for processing any contract including the present tender. [14]. The tenderers are advised to inspect the premises where the services are required to be offered and assess for requirements themselves before submission of the tender. [15]. LIC of India is not responsible in any manner for the postal delay / loss / non receipt of the tender. [16]. The rates to be quoted shall be inclusive of all i.e., providing Security Services and inclusive of all statutory payments, taxes, charges, levies etc. if any, excluding Service Tax and Service Tax will be payable as per prevailing rules applicable from time to time. Minimum wages applicable as on the date of publication of the tender advertisement (Central or State whichever is higher), taxes, charges, levies etc. must be taken into Consideration while quoting the rates. 17]. No other increase in the amount quoted by the selected tenderer shall be entertained on any account during the period of the contract and renewal period, if any except for changes in minimum wages which would be reimbursable. 18]. The contribution towards PF, ESI will be paid upon the production of proof of payment made to the relevant authority. 19]. The monthly payment will be made through NEFT upon the production of proof of payment made to the guards directly to their bank accounts and produce bank statement alongwith monthly bill. 20]. The Security Agency is required to provide its NEFT details with PAN No. along with the tender documents. 21]. The tender should be submitted so as to reach our Office on or before the due date and time specified in the covering letter. 22]. Corrections, if any, in the quotation should be duly authenticated with full signature. In case of any difference between the figures and the wordings, the wordings will be taken as the correct one. 23]. The quotation should be either typewritten or neatly and legibly hand written in dot-pen. 24]. Technical Bid should be placed in separate sealed envelop along with necessary enclosures super scribed as TECHNICAL BID and financial bid should be placed in a separate sealed envelop super scribed as PRICE BID. Both the envelops should be placed in a separate envelop super scribed as TENDER FOR SECURITY SERVICES at Divisioanl Office, City Centre, Gwalior. Any tender received in violation of this instruction will be disqualified. 25]. Any tender not complying with eligibility criteria and requirements either wholly or partially shall be liable for rejection. 9
26}. In case of identical lowest bid by more than 1 (one) bidder, the selection will be made by giving priority to the agency having currently valid ISO certification. In case more than one bidder quoting the lowest identical price with currently valid ISO certification then decision will be taken on the basis of the agency having highest turn over for the year 2015-16. 27]. Successful tenderer will be required to furnish a Security Deposit of 10% of thetender Value within seven days of receipt of the Letter of Intent by the way of a Crossed A/C payee demand draft favoring LIC of India drawn upon any Nationalized Bank at Gwalior. This EMD deposit will be refunded only on successful completion of the agreement period without any interest. 28] If the successful tenderer fails, in course of agreement period, to comply with the Terms and Conditions of the agreement, the security deposit may be forfeited in full or in part as decided by the Competent Authority. 29] The Competent Authority reserves the right to change the relevant dates, to accept or reject all or any of the applications, to accept any higher bid, or to cancel all tenders without assigning any reasons whatsoever. 30]. The tenderer must have a office at Gwalior for entire tender period. Any dispute arising out of or relating to this tender shall be deemed to have arisen in Bhopal and shall be subject to adjudication of a Competent Court in Gwalior 31]. The applicant must furnish an appropriate declaration in respect of the Terms\and Conditions mentioned herein along with the application form. 32]. The Agency shall adhere to and comply with all the laws that may be applicable to him and will extend all the benefits/privileges as applicable to persons engaged/employed by him including that of provident fund,esi, workmen s compensation act,bonus, gratuity, minimum wages act and Leave, etc. In case of any breach of any law, rules, notifications applicable to the employees of the Agency, the Agency alone shall be responsible and liable for any act(s) of omission and/or commission committed by any employee, agent, representative attorney, person(s) engaged/employed by him for discharging the obligations under this agreement. 33] The Agency shall adhere to and comply with the provisions of the Insurance Laws (Amendments) Ordinance, 2014 as In terms of provisions of Section 33(3) of the Insurance Act, 1938, as amended by the Insurance Laws (Amendments) Ordinance, 2014. Insurance Regularity Authority of India (IRDAI) is authorized to verify all such books of account, register, other documents and the data base in the custody of the Agency in respect of service outsourced by the Life Insurance Corporation of India. It shall be the duty of the Agency to provide such documents/statements/information as may be required by IRDAI within such time as may be specified by the IRDAI. 34]. The Agency shall maintain all registers required under various Acts, which may be inspected by the LIC as well as the appropriate authorities at any time. 35]. The Agency will have to produce the Register of Wages or the Register of Wages-cum- Muster Roll of the preceding month along with the bill to be submitted before 10th day of every calendar month for verification, to the nominated Official of the LIC. The Agency shall ensure that payment to his employees is made in the presence of an authorized representative of the LIC every month regularly. In case of disbursement of wages through e-payment/neft a signed statement must be produced for verification along with bills. 10
: TERMS AND CONDITIONS: 1] The contract for Security Service shall be valid for one year from the date of offer letter. Which if found satisfactory, after further review and evaluation, can renewed further for ONE more year (maximum two such occasions), on the same terms and conditions subject to three months advance consent of both of the parties prior to the termination of the contract. However, in case of nonperformance or bad performance, the agreement may be terminated by the Competent Authority at any time before completion of above period by giving one month notice to the Security Agency. 2]. The Agency shall provide civilian security guards preferably of local area, not over 45 years of age with minimum educational qualification of SSC/ Matriculation. They should be physically fit and be devoid of any disease or ailment. A medical fitness certificate to this effect is to be submitted by the Agency. No guard suffering from any disease, ailment and handicap should be deployed. 3] The Agency shall provide the photo identity proof, address/residence proof and two responsible persons as referees for the Security Guards deployed. 4}. Any guard deployed by the agency, if found unsuitable by the Competent Authority, will have to be removed by the Agency forthwith. 5]. The same guard shall not be deployed for more than one shift continuously. If so, the payment will not be made for such shifts. 6]. All exit gates shall be closed as per the time schedule given by the Competent Authority. The credentials of persons / vehicles coming in have to be checked before allowing them inside. 7]. The guard/s stationed at Divisional office shall allow entry only after ascertaining their identity 8]. The Agency shall give the duty allocation chart mentioning the names of the guards deployed to the Competent Authority one week in advance. 9]. The Agency shall post substitute security guards in place of absentees. 10]. The Agency shall provide torch light, lathis, dresses, whistle and all other paraphernalia etc., required for Security Guards. 11]. The security guards deployed by the Agency shall wear the uniform with name badges throughout, while they remain in Office campus. 12]. The security guards have to perform the duty of opening and closing of all doors, windows or any other similar duties and also maintain visitors register in the prescribed form in addition to the normal security duties as per Annexure C enclosed 13]. The security guards deployed by the Agency, should be proficient in operating metal detectors/ fire extinguishers. 14]. All payments shall be made by Electronics Fund Transfer only after Tax Deducted at Source (T.D.S.) as per the provisions of Income Tax Department as amended from time to time and a certificate to this effect shall be provided to the agency. 15]. The Competent Authority reserves the right to deduct appropriate amount as specified below, against the dereliction in any of these terms and conditions. Nature of Lapse Penalty Non submission of duty allocation chart one week in advance a] Rs.200/- on each occasion In case of deployment of un-approved security guard in place of absentees/ Not confirming to selection criteria One day salary as per the quotation for each day of such deployment. Security guards without proper torch light, lathi, dress,whistle & ID card etc. b] Rs.100/- on each occasion Non patrolling of guards around the premises, administrative block and garden at least once in a hour c] Rs.200/- on each occasion If stray dogs / animals enter in to the compound Rs.100/- on each occasion Not taking care of the keys under custody of guard and not handing over to the relieving guard or to any other authorized person d] Rs.200/- on each occasion In case of damage or theft of property Actual value of the damage caused Visitors entry not entered in the prescribed register Rs.100/- on each occasion Unauthorized entry of individuals or vehicles without proper checking e] Rs.100/- on each occasion Any guard huddled in the room without attending to duty Rs.100/- on each occasion Any other dereliction noticed by the authorities. 16]. The Competent Authority reserves the right to terminate the contract and blacklisting the agency, if the services are found to be unsatisfactory / in violation of any terms and conditions. 17]. The Agency shall obtain at his own expenses all licenses, permissions etc. as may be required by law and shall bear all taxes imposed by Governmental / Municipal Authority / Agency. 11
18]. The Agency shall not assign or transfer the right and responsibilities assigned to him to any other person or entity. 19]. The Agency shall be personally responsible for implementing all the provisions of the labor laws and / or any other law as may be in force from time and as may be required in respect of the persons engaged by him in this behalf. LIC of India, Divisioanal Office, Gwalior shall not be responsible for violation of any of the laws / rules / regulations to be followed by the Agent in this regard. 20]. The agency shall note that, Income Tax or such other taxes, levies which fall under TDS shall be deducted from the bills while making the payment. 21]. The Agency shall ensure the compliance of all provisions of Contract Labour Act (Regulation and abolition Act 1970), Minimum Wages Act 1948, Payment of Wages Act 1935, ESI Act, Employees Provident Fund and Misc. Provisions Act, The Child Labour (Prohibition and Regulation) Act 1986 and such other statutory enactments, amended from time to time. Any Rules and Regulations promulgated by the Government and Local Bodies, coming into force that may apply to this agreement shall be the Agent s responsibility including any liability on account of non-compliance or violation thereof. The Agency shall also comply with all the requirements of laws with regard to provision of labour and ensure that an appropriate license from State Labour Commissioner is obtained. 22]. In case LIC required to meet any liability in respect of any person(s) engaged/employed by the agency by virtue of their working at the premises of the LIC,it would be open and lawful for LIC to deduct the amount(s) of any such liability from and out of dues payable to the Agency. 23]. The Agency shall not appoint any sub-agency to carry out any obligations under the contract. 24].All members of staff employed by the agency will be subject to the security check by the authorized officials by the competent authority. 25].In the event of any dispute or difference arising out of operation of this agreement, the same shall be referred to the sole arbitrator and the sole arbitrator will be appointed by the Divisional Manager (I/C) of the LIC whose decision shall be final and binding on both the parties. The venue of arbitration shall be at Bhopal. The provisions of the Arbitration and Conciliation Act, 1996 shall apply to the arbitration. DECLARATION I hereby agree to all the Terms & Conditions mentioned above without any condition whatsoever. I also further agree that all the deficiencies will attract penalty and the recovery will be affected without any notice to me. Signature of Authorized Person of the Security Agency With stamp of the company Date: 12
To, The Chairman, Stores Committee, LIC of India, Divisional Office, Jeevan Prakash, City Centre, Gwalior(MP) FINANCIAL BID FORMAT ANNEXURE-B Financial Bid for SECURITY GUARDS in view the prevailing Central Wages Act / Minimum Wages Act, 1948 as applicable to Madhya Pradesh for security guards on per month basis and other by laws applicable (inclusive of statutory liabilities, taxes levies etc.) Rate per GUARDS Sl. No. Components Amount (in Rs.) Rates LOCAL OUT SIDE for GWALIOR GWALIOR 1** Monthly rate of basic wages including. D.A.etc x26= local Gwalior 26 days.x26= outside Gwalior w.e.f 01.04.2016 for unskilled 2** Others including Statutory liabilities EPF@13.61% + ESI 4.75% 26 days ------------- ------------------- [in words] [ Excluding places where ESI not applicable ] 3** Administrative / Service Charges 26 days [in words] **The service/administrative charges must not be NIL OR in decimals having value Nil otherwise BID will not be considered. 4**Sub Total (1+2+3) in figures Inwords 5**ServiceTax @15% 6** Total (4+5) in figures : In words : ***7 Per duty per employee rate for Weekly Off... I/We agree to abide by all the terms and conditions mentioned in the forwarding letter and Annexure-I and Annexure-II of this tender. Date: Seal & Signature of the Security Agency Name of the contact/authorized person: Tel/Mobile No: 13
* *The minimum wages, Statutory liabilities and service tax indicated at Sl. Nos. 1, 2 and 5 of the above table are as per the list / rate published by the State Government / respective Statutory Authorities. The rates will, however, be revised on account of the revision of rates of Minimum wages / statutory liabilities by the State government / respective Statutory Authorities. However, the tenderer has to quote the amount as per the prevailing rates and in any condition the quoted rates will not be increase in the entire contract period. Note:- 1] The Tender should be filled with neat, legible and correct entries. Indistinct figures should be avoided. The amount/retes should be filled in figures as well as words. Correction/Omission/overwriting/Cutting should be dated and initialed. If there is difference in words and figures, the rates wriitten in words shall be taken for calculation. 2] * The service/administrative charges must not be NIL [ above serial no. 3] or in decimals having value Nil otherwise BID will not be considered. Signature of Authorized Person of the Security Agency With stamp of the company Date 14
DUTIES OF SECURITY GUARD 1]. Safeguarding Corporation s property against theft, misuse, and keeping a watch over the cars, scooters, cycles etc. parked inside the premises compound. 2]. Preventing unauthorized persons, vehicles etc. or animals from entering the premises; prevent even employees from entering office premises during night without specific permission from the Competent Authority of the office. 3]. Taking charge of the personal property found in the Corporation s premises and handing over the same to the authorized / designated officials. 4]. Watching the entire premises and patrolling the same during the period of duties. 5]. Observing carefully, while on patrol, pipelines, drainage, electrical fittings and safety installations and taking action against damage, breakdown or wastage if any and bringing them to the notice of Authorized / Designated Officials for further remedial actions. 6]. Preventing unauthorized additions or alternations in the premises carried out by outsiders or tenants or employees and reporting the matter to the Authorized / Designated Officials. 7. Performing duties like pumping of water by operating pumps, noting of water meter reading etc. 8]. Locking the main door/gate at night and checking that other electrical gadgets are switched off, wherever necessary. 9]. In case of theft or damage to the property or any untoward incidents or unusual occurrence, informing the same to Authorized / Designated Officials. 10]. Wherever required, taking care of keys under his custody and handing over them to the relieving watchman or any other authorized person. 11]. Preventing persons from writing, pasting posters etc on the wall and compound of the property or otherwise disfiguring the same. 12]. The Security Guard shall maintain visitor registers and shall place the same before the Authorized Officials for verification. 13]. The Security Guard should not leave the place of duty under any circumstances unless and until his reliever / substitute joins or properly relieved i.e. signing in handing over / taking over register. 14]. Observing strictly instructions / orders given from time to by the Authorized / Designated Officials. 15]. Taking the following precautions against fire at the time of closing hours of the Office: a) To switch off all electrical equipments and switches etc. b) To switch off gas cylinders, kerosene stoves or other such appliances used in the canteen. c) To check that no inflammable items such as petrol, kerosene etc. are lying in the premises. d) To see that no cigarette or beedi ends are left shouldering. e) To see that all waste papers are removed from the Office and stored properly in the room meant for it. 16]. Taking the following action in case of a fire: a) To raise alarm and muster assistance from neighboring buildings / passers by. b) To contact immediately fire brigade and the police. c) To try to put out the fire by using the fire extinguishing appliances available. d) To inform immediately the Head of the Office or the Head of the Establishment and maintain liaison with Zonal Security Officer to have liaison with the police in case of exigencies. 17]. All entry and exit gates will have to be closed as per the time schedule given by the Competent Authority. 18]. All vehicles will have to be allowed from 1st gate only after thorough checking. 19]. All Security Guards must be in uniform wearing photo identity cards. 20]. The Security Guards must ensure timely switching on / off all the lights, fans, etc. in the premises, garden, turning off water taps wherever water is flowing etc. every day 21]. Every day Security Guards will have to report at Administrative Office and sign the Attendance Register. 22]. Gate pass (duly signed by the Competent Authority) must be insisted upon before allowing any Office items to go outside the premises. ************** 15