General Meeting Minutes Wednesday, June 18 th, 2018, 12:30 PM Room 1342, Student Services, Main Campus Regular meetings of the Associated Students of Napa Valley College Board are held by arrangement of the ASNVC president, on the Napa Valley College Main Campus. All regular and special meetings are open to the public, whose interest and participation is encouraged and appreciated. The district adheres to the Americans with Disabilities Act. In compliance with Government Code Section 54954.2 (a), Napa Valley College will, on request, make this agenda available in an appropriate alternative format. Any member of the public in need of a disability-related modification or accommodation in order to participate in the meeting should contact ASNVC at 707-256-7342. These minutes were recorded by Huzaifa Kamran Khawaja due to the vacancy of the ASNVC secretary position. All minutes are then revised and updated by the ASNVC President, Rafael Manzo, but may still contain errors. 1. Call to Order @ : 12:39 P.M. 1.1 - Roll Call for Attendance In Attendance: Rafael Manzo, Huzaifa Kamran Khawaja, Hamza Kamran Khawaja, Hildeberto Venegas, Pablo Leon, Brianna Fritz, Benjamin Quesada. Guests in Attendance: None.
2. Maintenance Items Routine items for the board s voting each week. 2.1 - Adoption of the Agenda Changes: Table item 5.2 to four weeks from now. -Hamza Strike 2.2, 2.3, 2.4 -Manzo Motion: Move to adopt the agenda with the changes. Second: Leon Motion passed unanimously. 2.2 - Approval of the Minutes for Regular Meeting June 5, 2018 2.3 - Approval of the Minutes for Regular Meeting July 3, 2018 2.4 - Approval of the Minutes for Regular Meeting July 11, 2018 3. Public Comment This section of the meeting is reserved for the opportunity for members of the public to speak to the ASNVC Board about items on the agenda, as well as to bring the ASNVC Board s attention to items not on the current agenda. No action may be taken; however, items may come back for action at the discretion of the ASNVC Board. There is a three (3) minute time limit per public comment, est. 11/28/2017 effective through 5/31/2018. No comments.
4. Action Items The following items are listed as requiring action by the ASNVC Board. Items placed here are items returning from information items. Alternatively, items that are new to the board that require immediate action may also be placed here. There is currently no time-limit set forth by this Board. 4.1 ASNVC Leadership Retreat Budget Approval Manzo The Board will need to approve a budget for the expenses of the upcoming Leadership Retreat; including a $150.00 request from Benjamin Quesada, to compensate a Training Instructor. Leon: Information about costs of Training sessions was unclear given by Ben Quesada. Hamza Kamran: Suggested that money be allocated by overestimation for the retreat. Proposal: Trainers : Two sessions by Dave Mezzera, Parliamentary Procedures and ASNVC Constitution & Bylaws - requested compensation $150.00 by Ben Quesada. Meyers Briggs assessment - estimated costs $500 Total $650 for costs related to workshop trainers. Meals: Per Person - suggested $15 lunch or $35 dinner Total $500 for lunches, for three days, for all people. Snacks: $200 for snacks Total $200 for snacks Activities: Bowling : (Sun- Thurs) Rent a Lane (includes shoes) $30.00 first hour + $20 each extra hour. Paintball Activity : $55 per person or $65 per person 10 people = $5 discount per person = $50 discount Six Flags : Group rate information unknown. Total: $850 for the activities (Bowling two hours. Paintball for 10 people) continued...
Transportation : $50.00 x2 Total $100 for transportation costs. Total Budget Proposal for the Retreat: Up to $2,570.00 Motion: (Huzaifa Kamran) Move to approve the following budget for the ASNVC Leadership Retreat. Second: Venegas Objection by Hamza Kamran Hamza Kamran: I m concerned with the total price. Motion Rescinded by Huzaifa Kamran. Motion: (Hamza) Move to approve a Budget of up to $2,500.00 for the ASNVC Leadership Retreat 2018. Second: Leon Aye: Huzaifa Kamran, Hamza Kamran, Leon, Venegas No: Abst: Motion passed unanimously. MEETING ADJOURNED EARLY FOR LOSS OF QUORUM @ 1:11PM 4.2 Reimbursement for Expenses Manzo President of the 2017-2018 ASNVC Board, Rafael Manzo, was put in an emergency situation to salvage and execute the 2018 Graduation Reception event. He requests a reimbursement for specific event purchases.
5. Information & Discussion Items The following items are listed as informational for the ASNVC Board, and are open for Board discussion. There is currently no time-limit set forth by this Board. 5.1 Student Representation on NVC Hiring Committees Manzo Board discussion regarding the following report from President Manzo: A faction of the NVC Faculty Business Committee is developing a proposal that would change or remove ASNVC Student Representation on NVC Hiring Committees. 5.2 Position of Coordinator of Student Life - Kamran A discussion regarding the nature and responsibility of ASNVC and the Coordinator of Student Life Position, along with their connection, history, and future. 6. Officer Reports This section is reserved for brief announcements about the activities taken on by the ASNVC Board members in between meetings and also for any announcements related to events, etc. Reports are to be submitted directly to the Secretary of the ASNVC Board and as such may contain errors. There is currently no time-limit set forth by this Board. 7. Open Forum This section of time is put aside in order to allow for continued discussion about anything not on the agenda, such as miscellaneous event or ASNVC related announcements. There is currently no time-limit set forth by this Board. 8. Adjournment MEETING ADJOURNED EARLY FOR LOSS OF QUORUM @ 1:11PM