MINUTES MORTON COUNTY COMMISSIONERS 1025 Morton, Elkhart, KS January 25, 2016 Teresa called the meeting to order at 9:00 a.m. with open doors. Present: Teresa Harder, Chair; Jay D Coen, Vice Chairman, Randy Bane Commissioner; Eric Witcher, County Attorney; Gina Castillo, County Clerk. Clifford Blackmore with Tri State News entered at 9:15. The Agenda was reviewed and approved with corrections. Minutes of the January 11, 2016 meeting were approved with corrections on a motion by Jay D, seconded by Randy UYV. The Commissioners signed the following: 2015 Annual Noxious Weed Eradication Progress Report; P/R Form and Warrant register; PUP Abated orders 2015 87-95; 3 A/P Warrant register; and Resolution 2016-3 Adopting the SW KS Regional C Multi Hazard Mitigation Plan. A motion by Teresa, seconded by Randy UYV to go into executive session for Attorney Client Privilege at 9:15 for 15 minutes. Back in regular session at 9:30. A motion to extend 10 minutes by Teresa, seconded by Jay D UYV. Back in regular session at 9:40. A motion to extend 10 minutes by Teresa, seconded by Jay D UYV. Back in regular session at 9:50 no action taken. Crystal Bashford Extension Council entered to notify the Commission that Stevens County has decided not to consolidate with Morton County this year. The issues that were discussed are things Crystal will try to work on throughout the year. Crystal also stated the extension council will be discussing needing storage for tents and etc. and if a storage unit can be located on the lot with the extension council. Commissioner Harder mentioned using a room at the County rental building that Dr. Graham and Compass Behavioral Health also occupy; there are a few empty rooms. Tabled for further discussion. Warren Bowker entered to discuss taxes. He suggests making sure toys and hobbies are separate from essential services. He gave his opinion on things to not have on the county tax roll. He asked the Commission if they would pass a resolution to have a 5 Commission board. Discussion took place on pros and cons of the increase of number of Commissioners. They would discuss this later today and get back with him. 1
Dusty Emergency manager. He presented the mitigation form, A motion by Teresa, seconded by Randy UYV to approve Resolution 2016-3 Adopting the SW KS regional C multi hazard mitigation plan. AT&T was out and they have to have Kent Boaldin do some electrical. Dusty gave a proposal for comparisons of changing vehicles or using his personal vehicle. Tabled for further discussion. LEPC meeting will be Feb 17 th at the EMS building. There is a Sanitation meeting in Manhattan. The Commissioners stated he has the certification and there were no permits requested in 2015, with budget cuts only mandatory meetings this year. Larry Maintenance. Has gotten the vacuum in. They asked him if he had caulked the windows at Rolla Sr. Center, he stated he was waiting to check with the Commissioners. He said he goes to the Airport and starts the vehicles weekly for maintenance. Vienna Civic Center. She received the bill for the a/c unit from KNIPP about $5,000. Commissioners stated that needs vouchered out of County building. She had Parker Perry request to use the parking lot of the civic center to raise money for books for the library as a community service project for girl scouts. Commissioners approved. Supervisors Dusty, Rhianna, Stephanie, Tracie, Gwen, Tausha, Larry, Charley, Vienna and Kevin. Tausha--preparing for State inspections. There is an upcoming class on burns, Commissioners approved 3 to attend and the cost will be reimbursed by a state grant. They are receiving updates from the State before doing CPR classes. The Commissioners asked her to watch overtime and holiday pay, see if volunteers can help when available. Gwen Metal pile has been reduced. 1 dozer is in the shop. Deb Davis is going to Chicago s Mayo Clinic Feb. 7 th for health issues; keep her in your prayers. Gwen is watching the Noxious weed bill that is being presented this year. Received 9 applicants for the job position. Tomorrow at 10:00 will be the first employee committee meeting. She asked the Commissioner to sign the 2015 Annual Noxious Weed Eradication progress report. Tracie Filling out forms for AT&T. She will be installing the District Courts recorder this week. Stephanie Has had researchers in and not sure what they are looking at. 2
Rhianna Jan & Feb is busy in administration. Still needing to hire a nurse, no applicants this second advertisement. Dr. Caga-anan is the County Health Officer for 2016. Dusty LEPC meeting will be Feb. 17 th at the EMS building. H2S and weather service will be the topics. Larry Dunn It has been pretty quiet. He will schedule a mask fit test and he is trying to get the word around to all entities. Thanked the Road department for fixing his Dodge pickup. Charley Smoothing up roads and hauling caliche. Training Gene Melton to use the grader, as he is riding with several guys. He is getting guys trained and ready to do the dairy road. Reminded supervisors if they need vehicle maintenance done please call and make an appointment. Vienna Staying busy. She and Amy have their Passport Certifications for 2016. Helping people with ideas for a Rolla business. Kevin This weekend was nice had lots of golfers out. The water usage is down last year and that is a good thing. Eric Staying busy. Gina Busy with end of the year reports and 1 st of the year forms. Budgets ready and preparing for a spring election for the City of Elkhart. 360 Energy will be here today to layout the plan for the project of lighting, HVAC and envelope on the courthouse starting Feb until April or May. Commissioners Jay D stated we have been through a rough year last year and hopeful for a better year this year. Enjoys working with all County employees. Randy said we all have good and bad things we have to deal with. To be successful we have to be there for each other through the good and the bad times. Teresa said we all try to be available for our constituents. We are only as good as our team; you all do a terrific job. Feel free to share concerns and recommendations. There is an article in the Hutch News regarding Energy efficiency upgrades and our project is similar here. There have been minimal upgrades here since it was built in the mid 60 s. Adjourned for lunch at 12:00. Reconvened at 1:00 Dot Leiker gave an update on the SDSI meeting. She went over a survey that was done regarding the services in 5 counties. 3
Charley Road. Presented the signage program papers for road signs from KDOT, bids have been opened by KDOT for the project at 100% funding by the State. Todd Salfrank from the Federal fund exchange commission will be here on Feb. 17 th at 10:00 to just have an informative discussion. Charley estimates that the Dairy road with rock will be approximately $50-60,000. A motion by Teresa, seconded by Jay D UYV for a 10 minute executive session for Attorney Client Privilege/Personnel at 1:32. Back in regular session at 1:42. A motion by Teresa, seconded by Jay D UYV to extend 5 minutes. Back in regular session at 1:47. A motion by Jay D, seconded by Randy UYV to extend 10 minutes. Back in regular session at 1:57. No action taken. Kevin Golf. The dishwasher at the clubhouse needs worked on. The Commissioners said he could call and get someone to work on it. Chris Flageolle with Lochner entered at 2:00 to discuss the Airport Runway 4-22 overlay project that is in the final stages. The shoulders of the runway still need done and runway stripping needs another coat of paint. Discussion took place regarding the previous plans by Bucher, Willis done for that runway and built mainly by the County employees. Also discussed the 5 year plan details and signing the ACIP form. Rhianna Health. She received a bid on a sign for the Health Department and Extension Office. Taten Lee submitted the bid in the amount of $1470.00 and the Health Departments would pay half $735. Approved by the Commissioners. A motion by Teresa, seconded by Jay D UYV for a 10 minute executive session for Attorney Client Privilege at 2:38 for Local board of public health. Back in regular session at 2:48. No action taken. Commissioners discussed Warren Bowker s request for a 5 Commissioner, they felt that it should be the publics choice and they would not sign a resolution. Jay D left the meeting, to attend meetings in Topeka. Eric also left the meeting. 360 Energy Clayton Reitz, Construction Project Manager and Aaron Buys along with Sub contractors and County Employees (see attached list) met in the Conference room at 3:00 to discuss the outline of events that will start taking place in February regarding the Energy Efficient modifications. A motion to adjourn at 4:00 by Teresa, seconded by Randy. 4
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