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Napa Valley Tourism Business Improvement District Meeting Agenda 4381 Broadway, Suite 201, Oathill Conference Room, American Canyon, CA 94503 Thursday, November 1, 2018 9:30 a.m. APPOINTED COMMITTEE MEMBERS: Chairman Kenta Kamohara, Holiday Inn Express; Vice Chairman Mandy Le, American Canyon Chamber of Commerce; Secretary Kenneth Leary, Local TBID Committee Members Mark Joseph, City American Canyon; Erik Burrow, Doubletree Hotel; Juan Sirotka, Fairfield Inn and Suites; Buzz Butler, Hotel Representative Alternate Members: Andrea Long; Sandy Smart PUBLIC NOTICES Public Comment: Special Assistance: Open Meetings Act: Presentations: Members of the public shall have the opportunity to address the Committee concerning any item listed on the agenda before or during consideration of that item. All public meetings and events sponsored or conducted by the American Canyon Local Governing Committee Meeting of the Napa Valley Tourism Improvement District are held in accessible sites. Requests for accommodations may be made by calling (707) 647-4369 (voice) or 711 for the California Relay Service or e- mailing the secretary, Cherri Walton at cwalton@cityofamericancanyon.org no less than 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request. Any writings or documents provided to a majority of the American Canyon Local Governing Committee Meeting of the Napa Valley Tourism Improvement District regarding any item on this Agenda are available during normal business hours, for public inspection in the Office of the City Clerk, City Hall, 4381 Broadway, American Canyon. Any member of the public wishing to use audio/video equipment as part of a public presentation must contact the secretary, Cherri Walton at 647-4369 to make arrangements at least one week in advance of the meeting. A. CALL TO ORDER B. ROLL CALL C. COMMITTEE MEMBER COMMENTS D. PUBLIC COMMENT E. CONSENT 1. Consideration of Minutes of the September 7, 2018 regular meeting, September 25, 2018 and September 28, 2018 Special meetings. 2. Review and approve the Financial Reports for July and August, 2018. F. BUSINESS 1. Receive a presentation from Napa Valley Vine Trail Coalition and review proposal for Fiscal Year 2018/2019. 2. Discuss local tourism shuttle or other visitor transportation programs and consider for Fiscal Year 2018/2019. 3. Review the American Canyon TBID Mission Statement, latest Bylaws and integrate any new policies to update the Bylaws.

NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING AGENDA NOVEMBER 1, 2018 4. Receive an update on the Visit Napa Valley magazine. 5. Receive an update on the soft launch of the American Canyon Visitors Center Website. G. ADJOURNMENT CERTIFICATION I, Cherri Walton, Deputy City Clerk for the City of American Canyon, do hereby declare that the foregoing Agenda was posted in compliance with the Brown Act prior to the meeting date. Cherri Walton, Deputy City Clerk All public meetings and events sponsored or conducted by the City of American Canyon are held in accessible sites. Requests for accommodations may be made by calling (707) 647-4369 (voice) or 711 for the California Relay Service or e-mailing Suellen Johnston, City Clerk sjohnston@cityofamericancanyon.org no less than 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request. Any writings or documents provided to a majority of Committee Members regarding any item on this Agenda will be made available during normal business hours, for public inspection in the Office of the City Clerk, located at 4381 Broadway, Suite 201, American Canyon. Page 1 of 19

Special Napa Valley Tourism Business Improvement District Meeting 4381 Broadway, Suite 201, Oathill Conference Room, American Canyon, CA 94503 Friday, September 7, 2018 9:30 AM MINUTES A. CALL TO ORDER The meeting was called to order by Vice Chair Joseph at 9:33 a.m. B. ROLL CALL Present: Vice Chair Mark Joseph, Committee Members Mandy Le, Kenta Kamohara, Buzz Butler and Secretary Kenneth Leary. Chair Burrow arrived at 9:37 a.m. Absent: Committee Members Juan Sirotka Guest: Brian Farmer, American Canyon Kiwanis Club of American Canyon, Joe and Nancy Khope International C. COMMITTEE MEMBER COMMENTS There were no comments. D. PUBLIC COMMENT There were no comments. E. CONSENT Action: Motion by Committee Member Le, seconded by Secretary Leary, and carried unanimously, to approve the Consent Calendar. 1. Approve the meeting Minutes of May 3, 2018. 2. Approve the meeting Minutes of July 19, 2018. 3. Approve the Financial Reports for April, May and June, 2018. F. BUSINESS 1. Appoint New Officers to the Napa Valley Tourism Improvement District Board. This item was considered after Business Item 2. Action: Motion by Chair Burrow, seconded by Vice Chair Joseph, and carried unanimously, to appoint Committee Member Kamohara as Chair and Committee Member Le as Vice Chair. Page 3 of 19 Item Number: 1.

NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING MINUTES SEPTEMBER 6, 2018 2. Discuss and approve the proposed revised Festival Policy. Speaker: Joe and Nancy Khope and Brian Farmer, American Canyon Kiwanis Club. Committee Member Joseph gave a report. There was a brief discussion and the committee voiced their concerns about the need for better marketing, various ways to advertise American Canyon hotels and to team up with Visit Napa Valley to market City events. Committee Member Burrow arrived at 9:37 a.m. Action: Motion by Committee Member Burrow, seconded by Chair Kamohara, and carried unanimously, to approve the revised Festival Policy and to include in the policy starting January, 2019 grant funding will be granted. 3. Give an update on the American Canyon Tourism Business Improvement District Marketing Project. Vice Chair Le gave a presentation and provided an update. 4. Discuss and review a draft contract between the American Canyon Chamber and Tourism Business Improvement District Board. Action: Motion by Committee Member Joseph, seconded by Committee Member Burrow, and carried unanimously, to approve the draft contract and to add a term limit from July 1 June 30 and to include a certificate of insurance for liability as a requirement. 5. Discuss and approve funding for the Annual Reindeer Run. Speaker: Joe and Nancy Khope Action: Motion by Committee Member Joseph, seconded by Vice Chair Le, and carried unanimously, to approve $1,500 for the Annual Reindeer Run. 6. Discuss and approve funding for the Annual Chili Cook off. Speakers: Brain Farmer, American Canyon Kiwanis Club Action: Motion by Committee Member Burrow, seconded by Vice Chair Kamohara, and carried unanimously, to approve $1,500 for the Annual Chili Cook off. Page 4 of 19 Item Number: 1.

NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING MINUTES SEPTEMBER 6, 2018 7. Discuss and approve funding to the Napa Valley Vine Trail for Fiscal Year 2017/2018 in the amount of $6,640. Speakers: Kathy Haywood Action: Motion by Committee Member Joseph, seconded by Committee Member Burrow, and carried unanimously, to approve funding to the Napa Valley Trail for Fiscal Year 2018/2018 in the amount of $6,640 and to invite representative from the Napa Vine Trail to speak at the next regular TBID meeting. G. ADJOURNMENT The meeting adjourned at 10:58 a.m. Cherri Walton, Deputy City Clerk Page 5 of 19 Item Number: 1.

Napa Valley Tourism Business Improvement District Meeting Agenda 4381 Broadway, Suite 201, Oathill Conference Room, American Canyon, CA 94503 Tuesday September 25, 2018 11:00 AM MINUTES A. CALL TO ORDER The meeting was called to order by Chair Kamohara at 11:09 a.m. B. ROLL CALL Present: Chair Kenta Kamohara, Vice Chair Mandy Le, Committee Members Erik Burrow, Juan Sirotka Buzz, Mark Joseph, and Secretary Kenneth Leary. Absent: Committee Member Buzz Butler C. BUSINESS 1. Discuss and approve funding for advertisement in the Visit Napa Valley magazine. All Committee Members spoke and brought fourth their ideas for the Visit Napa Valley magazine. There were a few questions raised with regards to why the committee decided in the past to discontinue publishing ads with Visit Napa Valley, use of a two page versus a three page spread, and the amount for the publication. The Committee agreed to track the progress of the magazine and to report back next year to measure the success. Committee Members Burrow, Sirotka and Chair Kamohara voiced that they would be willing to share the cost for copies to be displayed at each hotel and the visitor center. Action: Motion by Committee Member Joseph, seconded by Committee Member Burrow, and carried unanimously, to pay up to $7500 for a two page spread, appoint Vice Chair Le to be the point of contact and Committee Member Sirotka to work with the sales team to negotiate pricing. 2. Receive an update on American Canyon Branding. Vice Chair Le gave a brief update and provided the committee with a revised logo design for the branding of the new website and stated the website will be available by the end of October. D. ADJOURNMENT The meeting adjourned at 11:46 a.m. Cherri Walton, Deputy City Clerk Page 6 of 19 Item Number: 1.

Napa Valley Tourism Business Improvement District Meeting Agenda 4381 Broadway, Suite 201, Wetlands Conference Room, American Canyon, CA 94503 Friday, September 28, 2018 11:00 AM MINUTES A. CALL TO ORDER The meeting was called to order by Chair Kamohara at 11:12 a.m. B. ROLL CALL Present: Chair Kenta Kamohara, Vice Chair Mandy Le, Committee Members Erik Burrow, Juan Sirotka Buzz, Mark Joseph, and Secretary Kenneth Leary. Committee Member Butler participated via phone conference and was advised he could vote. C. BUSINESS 1. Revisiting the advertisement programs in the Visit Napa Valley Magazine. Vice Chair Le gave a brief presentation. Committee Members Sirotka and Burrow spoke and asked the committee to consider purchasing a spread for each hotel for the Visit Napa Valley Magazine and if the committee did not want to support it, they would pay for their own advertisement. After a lengthy discussion about the layout of the publication, the Committee also spoke about the purpose of the committee, policies and procedures, and their mission as a Committee. Action: Motion by Committee Member Joseph, seconded by Secretary Leary, to purchase a two page spread with each hotel to get a one half page. Chair Kamohara voted in favor and Vice Chair Le, Committee Members Burrow and Sirotka voted no. Motion Failed. Action: Motion by Committee Burrow, seconded by Committee Member Sirotka, to spend no more than $9000 to add an additional three pages for each hotel and one for the City. Secretary Leary, Committee Members Joseph, Chair Kamohara and Vice Chair Le voted no. Motion Failed. Because both motions failed the Committee agreed to approve their original motion from the September 25, 2018 Meeting. September 25, 2018 Motion: Action: Motion by Committee Member Joseph, seconded by Committee Member Burrow, and carried unanimously, to pay up to $7500 for a two page spread, appoint Vice Chair Le to be the point of contact and Committee Member Sirotka to work with the sales team to negotiate pricing. Page 7 of 19 Item Number: 1.

NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING AGENDA MINUTES SEPTEMBER 28, 2018 D. ADJOURNMENT The meeting adjourned at 12:21 p.m. Cherri Walton, Deputy City Clerk Page 8 of 19 Item Number: 1.

Local Tourism Business Improvement District FINANCIAL REPORT Fiscal Year 2018 19 as of July 31, 2018 Page 9 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Income Statement Through July 31, 2018 Fiscal Year 2018 19 Actual Revenues $ 6,765 Expenses 34,373 Net Income $ (27,608) *Resources Available at July 1, 2018 82,158 Purchase Commitments Estimated Available Balance at July 31, 2018 $ 54,550 Page 10 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Expenses & Commitments Fiscal Year 2018 19 EXPENSES through July 31, 2018 Vendor Description Amount Check No. Date Lark Media LLC Rebuild Website 4,988 174563 8/7/18 American Canyon Annual Support for Welcome 25,000 174544 8/7/18 Chamber of Commerce Center Bob McClenahan Photography & License Use 2,500 174641 8/17/18 Folio Design First Invoice for Log Update 1,886 174696 8/21/18 Total Expenses $ 34,373 Page 11 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Fiscal Year 2018 19 REVENUES Through July 31, 2018. / ( ) FY 2016 17 FY 2017 18 FY 2018 19 FY 18 vs. FY 19 July $ 6,551 $ 7,159 $ 6,765 $ (394) 5% August 6,177 6,623 0% September 6,795 6,987 0% October 7,329 7,299 0% November 4,389 4,880 0% December 3,039 3,401 0% January 3,615 3,295 0% February 3,778 3,592 0% March 4,296 4,634 0% April 4,908 5,130 0% May 6,922 6,711 0% June 6,853 6,678 0% Total Revenues 64,653 $ 66,388 $ 6,765 $8,000 FY 2016 17 FY 2017 18 FY 2018 19 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $ Page 12 of 19 Item Number: 2.

Local Tourism Business Improvement District FINANCIAL REPORT Fiscal Year 2018 19 as of August 31, 2018 Page 13 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Income Statement Through August 31, 2018 Fiscal Year 2018 19 Actual Revenues $ 13,506 Expenses 34,373 Net Income $ (20,867) *Resources Available at July 1, 2018 82,158 Purchase Commitments Estimated Available Balance at August 31, 2018 $ 61,291 Page 14 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Expenses & Commitments Fiscal Year 2018 19 EXPENSES through August 31, 2018 Vendor Description Amount Check No. Date Lark Media LLC Rebuild Website 4,988 174563 8/7/18 American Canyon Annual Support for Welcome 25,000 174544 8/7/18 Chamber of Commerce Center Bob McClenahan Photography & License Use 2,500 174641 8/17/18 Folio Design First Invoice for Log Update 1,886 174696 8/21/18 Total Expenses $ 34,373 Page 15 of 19 Item Number: 2.

City of American Canyon Local Tourism Business Improvement District Fiscal Year 2018 19 REVENUES Through August 31, 2018. / ( ) FY 2016 17 FY 2017 18 FY 2018 19 FY 18 vs. FY 19 July $ 6,551 $ 7,159 $ 6,765 $ (394) 5% August 6,177 6,623 6,740 118 2% September 6,795 6,987 0% October 7,329 7,299 0% November 4,389 4,880 0% December 3,039 3,401 0% January 3,615 3,295 0% February 3,778 3,592 0% March 4,296 4,634 0% April 4,908 5,130 0% May 6,922 6,711 0% June 6,853 6,678 0% Total Revenues 64,653 $ 66,388 $ 13,506 $8,000 FY 2016 17 FY 2017 18 FY 2018 19 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $ Page 16 of 19 Item Number: 2.

Napa Valley Tourism Improvement District American Canyon Local Governing Committee Bylaws November 2016 ARTICLE I: PURPOSE 1.1 Background. On June 10, 2014, the Napa County Board of Supervisors adopted Resolution 2014-64 (the "Resolution") reaffirming the Napa Valley Tourism Improvement District ("NVTID"). The Resolution provided for formation of local governing committees to manage NVTID funds for the benefit of lodging businesses in each jurisdiction. This policy will guide the operation of the local governing committee in American Canyon. 1.2 General Purpose. The purpose of the local governing committee is to manage NVTID funds in accordance with the Resolution, the NVTID Management District Plan ("MDP"), the Property and Business Improvement District Act of 1994 ("'94 Law"), and other applicable rules, regulations and statutes. 1.3 Specific Purpose. The local governing committee ( Committee ) will expend NVTID funds on marketing programs, special event sponsorship, and other programs as authorized by the NVTID MDP. All activities will be specifically designed to benefit lodging businesses paying the NVTID assessment in American Canyon, by attracting overnight visitors. Activities may include: A. Locally specific market niche advertising and marketing efforts. B. Tourism marketing and promotional information: including web-site, print and other collateral material and technology applications. C. Local special event programming, underwriting and promotion. D. Operation of local visitor information center. E. Community and cultural arts programming activities, such as music on the plaza, movie nights, sculpture walks, film festivals, etc. F. Tourism related streetscape enhancement and maintenance or visitor-serving improvements. G. Seasonal and other tourism and visitor related programs. H. Local tourism shuttle or other visitor transportation programs. I. Seed funding for community based programs which support or enhance tourism. J. Trails, pedestrian paths, signage, bike paths, etc. which enhance and improve upon the visitor experience and access to lodging properties. K. Enhanced maintenance and custodial municipal services to tourism-related areas. L. Administrative costs associated with these activities. ARTICLE II: COMPOSITION 2.1 Committee Members. The Committee shall be composed of the following members, as required by the MDP. A. Three representatives of assessed lodging businesses; B. One representative of a local business selected by lodging businesses. In the event a fourth lodging business subject to assessment opens in American Canyon, this representative will instead be from that fourth lodging business. C. One representative of the local chamber of commerce; D. One member who is an elected official of the local jurisdiction; E. One member who is the City Manager or designee from the local jurisdiction. AmCan TID Procedures Page 1 November 2016 Page 17 of 19 Item Number: 3.

2.2 Selection. Committee members shall be selected in accordance with the provisions of the MDP. Lodging business representatives shall be chosen by lodging businesses in the jurisdiction. The chamber of commerce and local government shall select their respective representatives. 2.3 Alternate Members. Each Committee member shall appoint an alternate member who will attend TBID meetings when the Committee member cannot attend. Alternate members shall have the same responsibilities and authority as the Committee member, when that Committee member cannot attend Committee meetings. 2.4 Resignation and Vacancies. A Committee member may resign at any time by giving written notice to the remaining members of the Committee. The notice shall be effective upon the date of receipt, or at a later date indicated in the notice. A Committee member shall immediately cease to be such in the event they are no longer employed by or authorized to represent the business or municipality they were appointed to represent. Vacancies shall also occur in case of the death, incapacity, or incarceration of a Committee member. Vacancies on the Committee shall be filled in accordance with the provisions of paragraph 2.2 of this policy. 2.5 Officers. The Committee shall elect, on an annual basis, the following officers: A. Chairman. The Chairman shall preside at all meeting and have such other powers and duties as the committee may require. B. Vice Chairman. The Vice Chairman shall, in the Chairman's absence, assume the duties of Chairman. C. Secretary/Treasurer. The Secretary/Treasurer shall be responsible for noticing and taking minutes of all meetings, maintaining committee records, submitting committee reports, maintaining financial records, depositing money, and other duties typically associated with the position that may be required by the committee. 2.6 Attendance and Quorum. Committee members are expected to attend all meetings, regular and special. A majority of Committee members shall constitute a quorum for transaction of business. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of members, if the action taken is approved by at least a majority of the quorum for that meeting. If less than a quorum is present at the meeting, a majority of the members present may adjourn the meeting from time to time without further notice other than announcement at the meeting, until a quorum shall be present. There shall be no voting by proxies or voting by absentia. 2.7 Meetings. The Committee will meet every other month, generally on the first Thursday at 10 a.m. The specific dates and times of meetings may be changed from time to time by action of the Committee. Special Meetings of the Committee may be called by the Chairperson at any time, consistent with the requirements of the Brown Act. ARTICLE III: FINANCE AND ACCOUNTING 3.1 Allocation of Assessment Proceeds. Proceeds from the City s 2% assessment are used to fund tourism promotions and are allocated to a regional program (74%), this local program (25%) and for cost reimbursement to the City (1%). The hotels remit assessment revenues with their transient occupancy taxes to the City each month. The regional share is mailed to the County Auditor-Controller while the local share is held in trust by the City and earmarked for the purposes identified in Article I above. The percentages shown may change over time, as allowed by law or as determined by the Napa Valley Tourism Corporation. 3.2 Accounting Policies. A Trust Fund shall be established by the City to separately record and account for all receipts and disbursements of the Committee. All transactions will be subject to established City policies and procedures. Any irregularities or other accounting concerns will be presented to the Committee for clarification and resolution. AmCan TID Procedures Page 2 November 2016 Page 18 of 19 Item Number: 3.

3.3 Annual Budget. The Committee shall approve an annual budget prior to June 30 of each fiscal year. The budget should reflect projected proceeds from the TID assessment as well as any other revenues. Expenditures should be classified by function, such as Administration, Marketing or Local Events. The Committee may amend the budget from time to time as appropriate. 3.4 Local Expenditures. All local expenses are approved in advance by the Committee during any regular or special meeting, unless they are identified in the approved annual budget. Payment Requests are sent to the City s Finance Department and are authorized by the Chair or Vice-Chair, and the City Clerk. 3.5 Regular Financial Reports. A periodic report of revenues, expenses and carryover balance, generally monthly, shall be prepared by City Finance and provided to the City Clerk or Secretary/Treasurer of the Committee. ARTICLE IV: OPERATIONS 4.1 Brown Act and Public Records Act. All meetings shall be noticed and held in accordance with the requirements of the Ralph M. Brown Act, Government Code 54950 et seq. All Committee records and documents shall be kept in accordance with the provisions of the California Public Records Act, Government Code 6250 et seq. 4.2 Reports. The Secretary of the Committee shall prepare, once every six (6) months, a progress report detailing the committee's expenditures and activities. The reports shall be submitted in writing to the Napa Valley Tourism Corporation ( NVTC') Board of Directors. 4.3 Incorporation. If the committee deems it necessary, it can choose to become an incorporated nonprofit entity. In the event the committee becomes an incorporated entity, it shall include the provisions of this policy in its Bylaws. 4.4 Local Festival Set-Aside Program. The Committee will set aside at least 10% of its annual assessment to be used for promoting local festivals and events. A. The festivals and events should increase the likelihood of overnight stays, particularly during offpeak or mid-week periods. B. Community Groups need to request funding and show how their proposal will lead to enhanced occupancies, using forms approved by the Committee. C. Groups receiving Committee grants must submit a report after the event, showing how the money was spent and the results achieved (such as number of participants, overnight stays, etc.) D. At the end of the fiscal year, any unencumbered funds will become part of the Committee s cash reserves (that is, funds will not roll over to the next year). AmCan TID Procedures Page 3 November 2016 Page 19 of 19 Item Number: 3.

Napa Valley Tourism Improvement District/ American Canyon Local Governing Committee ( Committee ) Finance and Accounting Policies September 2018 1. Allocation of Assessment Proceeds. At present, proceeds from the City s 2% assessment are used to fund tourism promotions and are allocated to a regional program (74%), this local program (25%) and for cost reimbursement to the City (1%). The hotels remit assessment revenues with their transient occupancy taxes to the City each month. The regional share is mailed to the County Auditor-Controller while the local share is held in trust by the City and earmarked for local tourism marketing efforts. The percentages shown may change over time, as allowed by law or as determined by the Napa Valley Tourism Corporation. 2. Accounting Policies. A Trust Fund shall be established by the City to separately record and account for all receipts and disbursements of the Committee. All receipts shall be deposited consistent with the Tourism Improvement District s guidelines. All disbursements must be approved by the Committee, or as delegated to the Chair (or in his/her absence, the Vice-Chair). Upon receipt of a disbursement request [American Canyon TID Purchase Request form] from the Committee, the City will process the request in a timely manner, consistent with established City policies and procedures. Any irregularities or other accounting concerns will be presented to the Committee for clarification and resolution. 3. Annual Budget. The Committee shall approve an annual budget prior to the end of each fiscal year. The budget should reflect projected proceeds from the TID assessment as well as any other revenues. Expenditures should be classified by function, such as Administration, Marketing or Local Events. The Committee may amend the budget from time to time as appropriate. 4. Local Expenditures. All local expenses are approved in advance by the Committee during any regular or special meeting, unless they are identified in the approved annual budget. Payment Requests are sent to the City s Finance Department and are signed by the Chair (or in his/her absence, the Vice-Chair). 5. Regular Financial Reports. A periodic report of revenues, expenses and carryover balance, generally monthly, shall be prepared by City Finance and provided to the Committee. 6. Local Festival Set-Aside Program. The Committee will set aside at least 10% of its annual assessment to be used for promoting local festivals and events, or sponsorships. 6.1 The festivals and events should increase the likelihood of overnight stays, particularly during offpeak (January-March) or mid-week periods. Requests may also be considered if the event will enhance the tourist potential of American Canyon. 6.2 Grants are limited to $1500 per request. One request per group per year. 6.3 Once a year, generally in September, the Committee will announce a Call For Proposals. This announcement will include the terms and conditions for which the funds may be used, any forms that need to be used, and the deadline to apply. The Committee will review the applications and decide which requests, if any, will be funded and the amount of funding. The Committee may request a representative to present their proposal and answer questions. 6.4 Groups receiving TID grants must submit a report after the event, showing how the money was spent and the results achieved (such as number of participants, overnight stays, etc.) 6.5 At the end of the fiscal year, any unallocated funds will become part of the TID s cash reserves (that is, funds will not roll over to the next year). 7. Reserve Policy. The Committee will maintain at least a 50% Cash Reserve to ensure basic operations will continue in the event of an economic recession or other downturn in the local tourism industry. If the required reserve is not available, the Committee shall restore that reserve through the annual budget process. For example, the Committee could set aside 5% each year until the 50% Reserve is restored. Page 19 of 21 Item Number: 2. Page 20 of 19 Item Number: 3.