April 14, 2015 CALL TO ORDER Chairman Claggett called the regular meeting of the Davison County Board of Commissioners to order at 9:00 a.m. Members of the Board present were Claggett, Kiner, Weitala and Bode. Absent Reider. Also present was Auditor Kiepke. PLEDGE The Pledge of Allegiance was led by Chairman Claggett. APPROVE AMENDED MINUTES Motion by Kiner, second by Weitala to approve the minutes, as amended omitting the Mitchell Fire District Resolution, from the April 7, 2015 meeting. All members present voted aye. Motion carried. DISCUSSION Chairman Claggett discussed a letter he received regarding the shared use path adjacent to Spruce Street. MTI received a funding grant contingent upon an agreement to improve the existing BNSF railroad crossing. More information will follow. DISCUSSION Emergency Management Director Bathke reported that there was a fire that started on the corner of 253 rd Street and traveled north between 403 rd and 404 th Avenues. There were about 80 acres of ground lost as well as quite a bit of fencing. Bathke is working with Deputy States Attorney Taylor to determine what costs can be recovered for three fire departments that responded. THANK YOU Commissioner Kiner expressed his gratitude to the Search and Rescue folks that went down to Yankton to assist in the search for a small child. APPROVE PLAT Motion by Bode, second by Kiner to approve a Plat of Lot 2 of Park Acres First Addition in the NE ¼ of Section 6, T 103 N, R 60 W of the 5 th P.M., Davison County, South Dakota. All members present voted aye. Motion carried. SURPLUS MOWERS At the request of Maintenance Supervisor Ruml, motion by Weitala, second by Kiner to surplus the following mowers. All members present voted aye. Motion carried. 2006 Cub Cadet LT1042 SN-1A0456H20155 with bagger 2006 Cub Cadet LT1042 SN-1D286H11020 with bagger SET BID OPENING FOR MOWERS 1
Motion by Weitala, second by Bode to set April 28, 2015 at 10:30 a.m. in the Commission Chambers located at 1420 North Main Street, Mitchell to open bids for the two aforementioned mowers. All bids must be returned to the Auditor s office by 5:00 p.m. April 27, 2015. All members present voted aye. Motion carried. RECESS BOARD OF COMMISSIONERS/CONVENE 2015 BOARD OF EQUALIZATION Motion by Kiner, second by Bode to recess Board of Commissioners and convene the 2015 Board of Equalization. All members present voted aye. Motion carried. ELECT CHAIRPERSON Auditor Kiepke called for nomination for 2015 Chairperson of the Davison County Board of Equalization. Motion by Kiner, second by Bode to nominate Commissioner Weitala as Chairperson. Auditor Kiepke called for additional nominations. There being no further nominations, motion by Claggett, second by Bode for nominations to cease and a unanimous ballot be cast for Commissioner Weitala as 2015 Chairperson of the Board of Equalization. All members present voted aye. Motion carried. ELECT VICE-CHAIRPERSON Auditor Kiepke called for nominations for the 2015 Vice-Chairperson of the Davison County Board of Equalization. Motion by Weitala, second by Bode to nominate Commissioner Kiner as Vice-Chairperson. Auditor Kiepke called for any additional nominations. There being no further nominations, motion by Claggett, second by Weitala for nominations to cease and a unanimous ballot be cast for Commissioner Kiner as 2015 Vice- Chairperson of the Davison County Board of Equalization. All members present voted aye. Motion carried. CHAIRPERSON TAKES OVER MEETING Commissioner Weitala took over the Board of Equalization meeting as Chairperson and continued on with the remainder of the day s business. CORRECT ERRORS/NECESSARY CHANGES Motion by Claggett, second by Kiner to authorize Director of Equalization Goetsch to correct errors and make the necessary changes as needed. All members present voted aye. Motion carried. ACKNOWLEDGE PARAPLEGIC EXEMPTIONS Motion by Bode, second by Kiner to acknowledge the paraplegic exemptions. All members present voted aye. Motion carried. ACKNOWLEDGE DISABLED VETERANS EXEMPTIONS Motion by Kiner, second by Claggett to acknowledge the disabled veterans exemptions. All members present voted aye. Motion carried. ACKNOWLEDGE RENEWABLE ENERGY RESOURCE CREDITS As an application is no longer required, motion by Kiner, second by Claggett to acknowledge the Renewable Energy Resource credits. All members present voted aye. Motion carried. 2
ACKNOWLEDGE DISCRETIONARY INFORMATION Motion by Bode, second by Claggett to acknowledge the total full and true value of parcels subject to discretionary is $54,494,170. Of that amount, the total credited discretionary is $30,944,950. All members present voted aye. Motion carried. ACKNOWLEDGE ELDERLY ASSESSMENTS AND DISABILITY TAX FREEZE As per the request of Treasurer Gunkel, motion by Kiner, second by Claggett to instruct the Director of Equalization to change the value of all properties approved by the Treasurer for the assessment freeze to the freeze value. All members present voted aye. Motion carried. DENY EXEMPT STATUS APPLICATION Motion by Kiner, second by Bode to deny the following exempt status application. All members present voted aye. Motion carried. Salvation Army, parcel number 15550-00400-01000, as it is now owned by a non-exempt individual. APPROVE NEW TAX EXEMPT APPLICATIONS Motion by Kiner, second by Claggett to approve the following new applications for exempt status. All members present voted aye. Motion carried. Dakotas Annual Conference United Methodist 15440-00300-00900 100% Dakota Wesleyan University 15490-00200-00025 100% Dakota Wesleyan University 15490-00100-00010 100% Dakota Wesleyan University 15490-00200-00005 100% Dakota Wesleyan University 15490-00800-00820 100% Dakota Wesleyan University 15490-00800-00830 100% Dakota Wesleyan University 15490-00700-00000 100% Mitchell Regional Habitat For Humanity 15860-02100-00020 100% Mitchell Regional Habitat For Humanity 15450-09900-00400 100% Mitchell Area Development 15890-00400-00000 100% Mitchell Area Development 15390-00000-00110 100% Mitchell Area Development 06400-02000-01620 53% ACCEPT ALL SHORT FORM TAX EXEMPT STATUS APPLICATIONS Motion by Bode, second by Claggett to accept all short form tax exempt status applications. All members present voted aye. Motion carried. APPEAL BACK Motion by Claggett, second by Bode for James Winter, parcel number 01000-10461-03300, described as Lot A VA Mathis First Addition in SW ¼ of 3-104-61, Badger Twp, Davison County, to accept a recommendation of no change by Director of Equalization for Abstract Type AG-C to remain at $132,920, for Abstract Type AG-C1 to remain at $9,975 and for Abstract Type AG-C1-S to remain at $151,625. All members present voted aye. Motion carried. 3
RECESS BOARD OF EQUALIZATION SINE DIE/RECONVENE BOARD OF COMMISSIONERS Motion by Bode, second by Weitala to recess Board of Equalization sine die and to reconvene Board of Commissioners. All members present voted aye. Motion carried. REVIEW JAIL SHOWERS Jail Administrator Radel and Maintenance Supervisor Ruml appeared before the Board to discuss the need for an architect to write specifications for the jail shower project. The Board instructed them to get a letter put together to send to architects and bring it back for the Board to review. IPAD TRAINING CONTINUED Ramon Shultz, Division Manager of Tech Solutions, continued ipad training. REVIEW OF INVESTMENT POLICY Treasurer Gunkel reviewed the investment procedures she follows. The document may be found on file in the Davison County Auditor s office. APPROVE BILLS Motion by Weitala, second by Bode to approve the following bills for payment, with the exception of two bills submitted by the Highway Department which are Metrocount USA Inc for $3,365.00, as they believe there was a cheaper alternative and Dakota Fluid Power Inc for $1,976.79, as they have no idea what was purchased. All members present voted aye. Motion carried. GENERAL FUND: COMMISSION: Recognition/Sungold Trophies-193.69; JUDICIAL: Prof Fees/Dean Schaefer-90.00; AUDITOR: Supplies/McLeod s-52.05, Lien Collection Supplies/McLeod s-99.00; ; TREASURER: Mainframe Support/Bruce Mastel-35.00; ST ATTORNEY: Prof Fees/Rapid City Journal-48.72; PUBLIC SAFETY BLDG: Repairs/G & R Controls-493.11, Menards-29.10, Supplies/Jones Supplies-47.61; GEN GOV BLDG: Repairs & Maint/Golden West-75.00, Supplies/Jones Supplies-67.68; NORTH CO BLDG: Repairs/Golden West-89.97, Supplies/Jones Supplies-146.47, Menards-62.32; SHERIFF: Radio & Equip Repair/PCS Mobile-112.50, Car Wash/Mega Wash-84.00, Office Supplies/Wholesale Electronics-16.32, Prisoner Transport/Minnehaha Co Treasurer-488.24, Cellular Service/Verizon Wireless-271.22; JAIL: Medicine/Avera Medical Group-280.00, James Valley Imaging-144.19, Mitchell Clinic-219.01, Sanford Laboratories-12.03, Walgreens-3,036.37, Federal Inmate Medical/James Valley Imaging-26.60, Mitchell Clinic-41.79, Office Supplies/Brown & Saenger-675.08, Jail Supplies/Jones Supplies-136.45, Laundry Supplies/Ameripride Services-171.28, Kitchen Supplies/CWD-Aberdeen-211.84, Jones Supplies-131.00, Other Co Jail/Minnehaha Co Treasurer-330.44, Prisoner Food/CBM Food Service-4,203.23, Water Softner/Darrington Water-45.00, Contracts/Building Sprinkler-672.18, Hard Drive Outlet-71.80, Inmate Services/Swanson Services-586.68; POOR RELIEF: Transients/Mitchell Inn & Suites-35.00, KWIK Phil-55.00; MENTAL ILLNESS BRD: Committals/Douglas Papendick-90.00, Hearings/Lewis & Clark-320.00; FAIRGROUNDS: Supplies/Menards-40.73, Water & Sewer/Davison Rural Water-53.25, Buildings/Menards-25.94; EXTENSION: Utilities/Bureau of Administration-22.90; WEED: Repairs/Campbell Supply-817.83, Supplies/Ag Systems-10.88, Avera Queen of Peace-51.40, Bailey Metal-13.66, Sturdevant s-55.57, Wheelco Truck & Trailer-21.88, Equipment/Reds Fixit Shop-7,420.00; INDUSTRIAL DEVELOP: Economic Develop/Mitchell Area Development-2,500.00; HIWAY: Repairs & Maint/Advantage Auto Glass-606.20, 4
Campbell Supply-133.92, Carquest-240.17, Wheelco Truck & Trailer-478.27, Supplies & Materials/A-OX Welding Supply-149.50, Brown & Saenger-15.78, Campbell Supply-133.84, Carquest-79.86, Travel & Conf/Best Western Pierre-581.94, D-Ware-100.00, Utilities/Ameripride Services-69.66, Miedema Sanitation- 72.00, Signage & Materials/Fastenal Company-16.80; EMERG MGMT: Repairs & Maint/Mega Wash-11.00; FUND 24800: Jail Supplies/Sungold Trophies-119.85. APPROVE TIMESHEETS Motion by Weitala, second by Kiner to authorize chairman to sign as supervisor for department head timesheets. All members present voted aye. Motion carried. APPROVE AUDITOR S ACCOUNT WITH TREASURER Motion by Bode, second by Kiner to approve the March 2015 Auditor s Account with the Treasurer in the amount of $6,594,303.51. All members present voted aye. Motion carried. APPROVE OPERATING TRANSFER As there is not enough cash in the County Emergency Management Fund for 2015 and it is allowable to do an operating transfer of cash from General Fund to other funds, motion by Weitala, second by Kiner to transfer $40,000 from General Fund Cash 10100A1010000 to Emergency Management Fund Cash 22600A1010000 for general operating purposes. All members present voted aye. Motion carried. SUPPLEMENT WEED BUDGET At the request of Weed Supervisor Carter, motion by Bode, second by Kiner to supplement the Weed Budget Supply Line Item 10100x4260615 for $5,900.00 as a Weed and Pest grant was received from the State of South Dakota. All members present voted aye. Motion carried. APPROVE ABATEMENTS Motion by Kiner, second by Weitala to approve the following abatements all located in the City of Mitchell, Davison County. All members present voted aye. Motion carried. Property Taken for Taxes, Owned by Exempt Entity Davison County - Lot 31 of the Island 1 st Addn - $624.02 Davison Count - W56 of Outlot 7A - $122.62 Davison County Lot 10 in Blk 26 of Rowleys 2 nd Addn - $1,719.42 DENY WELFARE CLAIMS As per the recommendation of Welfare Director Grissom, motion by Bode, second by Weitala to deny welfare claim #10-0890, #10-9335 and #11-2735 as depositions were done and the attorneys agreed to dismiss. ADJOURN At 12:17 p.m., Chairman Claggett adjourned the meeting and set the next regular Board of Commissioners meeting for April 21, 2015, at 9:00 a.m. 5
ATTEST Susan Kiepke, Auditor John Claggett, Chairman Publish Once Approximate Cost 6