CTY OF SANTA CLARTA MNUTES OF CTY COUNCL SPECAL MEETNG 5:00 P.M. MNUTES OF JONT CTY COUNCL/ BOARD OF LBRARY TRUSTEES REGULAR MEETNG 6:00 P.M. SEPTEMBER 23, 2014 CALL TO ORDER Mayor Weste called to order the special meeting at 5 :02 p.m. ROLL CALL All councilmembers were present. PUBLC PARTCPATON No requests to speak were received. CLOSED SESSON Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WTH PROPERTY NEGOTATOR Government Code Section 54956.9 Assessor's Parcels No. 3210-019-004 (portion) Negotiating Parties: Ken Amo and Doreen Radagna City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment Assessor's Parcels Nos. 2833-016-900 & 901 Negotiating Parties: The Related Companies and National Community Renaissance City's Authorized Negotiator: City Manager Under Negotiation: Price and Terms of Payment CONFERENCE WTH LEGAL COUNCL- NTTATON OF LTGATON Government Code Section 54956.9(d)(4) - One Matter RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 5:03 p.m. and reconvened the meeting at 6:10 p.m. CTY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney, announced that no action was taken in Closed Session that was Meeting Minutes September 23, 2014
required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6: 10 p.m. NVOCATON Mayor Weste delivered the invocation. CALL TO ORDER Mayor/President Weste called to order the regular joint meeting of the City Council/Board of Library Trustees at 6: 14 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Flaming Knights Patrol from Cub Scout Pack 40 led the flag salute. AW ARDS AND RECOGNTONS Mayor Weste and Council recognized the nternational Karate Tournament Medal Winners John Michael Laurin, Shannon Laurin, and Gabriel Harris and presented them with certificates. Council.member Kellar and Council presented a proclamation declaring October 4, 2014, as Rubber Ducky Regatta Day in the City of Santa Clarita. EXECUTVE MEETNG This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by McLean, to approve the agenda pulling item 6 for questions. Hearing no objections, it was so ordered. PUBLC PARTCPATON Addressing the Council was Mark Hershey regarding Measure S; Alan Ferdman, representing the Canyon Country Advisory Committee, regarding Measure S; Ryan Vivian regarding billboard content; Steve Petzold regarding Measure S; Cam Noltemeyer regarding Measure S; Patti Sulpizio regarding Measure S; B. J. Atkins regarding Measure S; Glo Donnelly regarding the billboard agreement; and Ray Henry regarding the mobile home ordinance. Meeting Minutes 2 September 23, 2014
CTY MANAGER COMMENTS City Manager Ken Striplin commented regarding billboard content; and commented regarding Mr. Henry's remarks regarding the mobile home ordinance and the public process ofreviewing and updating the ordinance. COMMTTEE REPORTS/COUNCLMEMBER COMMENTS Councilmember Kellar requested that the meeting be adjourned in memory of Kevin Brent Large. Councilmember Acosta commented regarding delivering the keynote speech at the Latino Chamber of Commerce Gala; and announced events taking place at the Canyon Country Community Center. Councilmember Boydston commented regarding the Latino Chamber of Commerce event; invited residents to the State of the City Luncheon on October 16; inquired as to whether Council would support the possibility of retaining the current Canyon Country Metrolink Station to supplement Metro's plans on a future Metrolink Station to also be located in Canyon Country and Council concurred to place this item on the agenda for possibly sending a letter to Metro; and commented on attending the High-Speed Rail hearing in Palmdale to support the project to bypass Santa Clarita. Mayor Pro Tern McLean commented that she spent the day speaking before the High-Speed Rail Authority Board at a hearing regarding the route for the trains and requesting a direct route from Burbank Airport to Palmdale; commented regarding the River Rally event thanking all those that participated; commented regarding taking part in a steering committee to review stormwater funding options and being able to opt out of new tax fees; and commented on the Scoops for Safety program for bicyclists' safety. Mayor Weste commented regarding the direct route option for the High-Speed Rail project; commented regarding the River Rally event; commented regarding the annual Hart of the West PowWow event at William S. Hart Park on September 27-28; and requested that the meeting be adjourned in memory of Thomas James LeBrun. TEMl APPROVAL OF MEETNG MNUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. City Council and Board of Library Trustees: Approve the minutes of the September 9, 2014, special and regular meetings. TEM2 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT MO 102 - AW ARD DESGN CONTRACT The Annual Overlay and Slurry Seal Program improves various streets throughout the City of Santa Clarita by resurfacing and sealing surface cracks to enhance skid-resistant properties and Meeting Minutes 3 September 23, 2014
increase pavement life. This results in a smoother ride for traffic, an enhanced appearance of the area, and an extended economic life of the roadway. City Council award the contract for engineering design services to Pavement Engineering nc. for the 2014-15 Annual Overlay and Slurry Seal Program, Project M0102, in the amount of $166,930, and authorize a contingency in the amount of $16,693, for a total contract amount not to exceed $183,623; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. TEM3 AW ARD CONTRACT FOR ANNUAL AR UNDO REMOVAL FROM THE SANTA CLARA RVER, PROJECT R4003 Award contract for annual arundo and invasive plant removal from areas of the Santa Clara River. City Council award a contract to R.A. Atmore & Sons, nc., in the amount of $487,954 and authorize a contingency in the amount of $6,000 for a total contract amount not to exceed $493,954; and authorize the City Manager or designee to execute all contracts and associated documents upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. TEM4 MAGC MOUNTAN PARKWAY/NTERSTATE 5 NTERCHANGE PHASE MPROVEMENTS, PROJECT S 1003 - ACQUSTON AND TRANSFER OF REAL PROPERTES (PARCEL 14A AND 14B) This item is for the acquisition and transfer of real properties for Parcel 14A and l 4B as a result of the roadway improvements on Magic Mountain Parkway and The Old Road to close out the project. City Council authorize the acquisition of Excess Parcel 14A and 14B from the Los Angeles County Department of Public Works; approve the Purchase and Sale Agreement between the City of Santa Clarita and Marquis Valley View LLC and authorize the transfer of Parcel 14A to Marquis Valley View LLC; authorize the transfer of the northern portion of Parcel 14B to Newball Land and Farming Company; authorize the transfer of the southern portion of Parcel 14B to National Credit Tenant nvestment, or its successor; and authorize the City Manager or designee to complete, execute, record, and transfer the right-of-way documents, subject to City Attorney approval. TEMS TRAFFC SGNAL MODFCATONS ATV ARO US LOCATONS, PROJECTS C0044, C0045, AND C3014 - AW ARD DESGN CONTRACT This project will design traffic signal construction plans to enhance safety at the intersections of Lyons Avenue and Newhall Avenue, Whites Canyon Road and Pleasantdale Street, Copper Hill Drive and Decoro Drive, and McBean Parkway and Rockwell Canyon Road/Tournament Road. The traffic signals will be modified to provide protected left turns and eliminate accidents related to permissive left turns. City Council award the design contract to teris, nc., for the Traffic Signal Modifications at various locations, Projects C0044, C004S, and C3014, in the amount of $73,383, and authorize a contingency in the amount of $7,339, for a total amount not to exceed 1 Meeting Minutes 4 September 23, 2014
$80,722; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. TEM6 AW ARD CONTRACT FOR BD NUMBER PR 14-15-08 FOR ARTS MASTER PLAN CONSULTANT Consideration of contract award to Cultural Planning Group. City Council award the contract for professional consulting services to Cultural Planning Group for the Arts Master Plan, in the amount of$75,000; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Councilmember Boydston inquired regarding the overview process of the consultant evaluation and consensus to recommend the award of the Arts Master Plan. Director of Parks, Recreation and Community Services Rick Gould gave an overview of the evaluation and bid process in choosing the consultant. Councilmember Boydston, Kellar, Acosta, and Mayor Pro Tern McLean inquired and Mr. Gould responded regarding possible buildings, funding for the arts projects, and the Request for Proposal negotiation process; and Mayor Weste and Council commented on a possibility of a contingency fund option. Council inquired and Arts Commissioners Susan Shapiro and Dr. Michael Millar responded regarding the dollar amount of the bid and obtaining community input for the Arts Master Plan. TEM7 AW ARD CONTRACT FOR BD NUMBER LMD-14-15-07 FOR LANDSCAPE MANTENANCE SERVCES N LMD ZONES T8 (SUMMT) AND 28 (NEWHALL) Award two-year maintenance service contracts to Stay Green, nc. and Oak Springs Landscape to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones T8 and 28. City Council award a two-year maintenance service contract to Stay Green, nc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone T8 (Summit) in the amount of $571,200, and authorize an annual contingency in the amount of $99,000, (a total of $198,000 for two years) for a total two-year contract in an amount not to exceed $769,200; award a two-year maintenance service contract to Oak Springs Nursery, nc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone 28 (Newhall) in the amount of $99,984, and authorize an annual contingency in the amount of $7,500, (a total of $15,000 for two years) for a total two-year contract in an amount not to exceed $114,984; appropriate funds in the amount of$105,408 from LMD Fund 357 to LMD Zone T8 (Summit) expenditure account 12508-5161.010; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of these twoyear contracts to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amount~ plus Consumer Price ndex (CP) adjustments. Meeting Minutes s September 23, 2014
TEMS CHECK REGSTER NO. 18. Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 18. Motion by Kellar, second by Acosta, to approve the Consent Calendar. On roll call vote: Ayes: Kellar, Acosta, McLean, Boydston, Weste Noes: None Absent: None Motion carried. TEM9 NEW BUSNESS PRESERVATON OF 114.21 +/- ACRES OF REAL PROPERTY N THE NEWHALL PASS AREA, LOS ANGELES COUNTY, ASSESSOR'S PARCELS NOS. 2826-023-010, 013, AND 031 Rick Gould, Director of Parks, Recreation, & Community Services advised that consideration of this item provides an opportunity for preservation of 14.21 +/-acres ofreal property in the Newhall Pass area for increased access and trails connections to 60 acres of existing City-owned open space at Rivendale Ranch. Councilmem ber Boydston inquired and Mr. Gould responded regarding the proximity of the property to the Rivendale site and the possibility of designating a portion as active parkland. Addressing the Council on this item was Glo Donnelly. Motion by Kellar, second by Boydston, to approve the purchase of 114.21 +/- acres of real property in the Newhall Pass area for open space preservation, located adjacent to the City's Rivendale Ranch property, portions of Assessor's Parcel Numbers 2826-023-010, 013, and 031, at a total cost of $1,798,531, which includes escrow, title, appraisal fees, and due diligence costs; appropriate $1,798,531 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004; appropriate $50,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008 for the purpose of property improvements, including signage, gates, and construction of a trailhead; appropriate $3,500 as an on-going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5185.003 for the payment of annuaj property taxes; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Meeting Minutes 6 September 23, 2014
On roll call vote: Ayes: Acosta, McLean, Boydston, Kellar, Weste Noes: None Absent: None Motion carried. TEM 10 NEW BUSNESS PURCHASE OF 6.53 +/-ACRES OF VACANT LAND N CANYON COUNTRY, SANT A CLARTA, CA, LOS ANGELES COUNTY ASSESSOR'S PARCEL NOS. 2844-003-003, 2844-005-020, 030 and 031 Rick Gould Director of Parks, Recreation, & Community Services advised of the purchase of 6.53 +/-acres of vacant land in Canyon for the purpose of siting a Canyon Country community center. Addressing the Council on this item were Alan Ferd.man and Glo Donnelly. Council.members Kellar, Acosta, and Boydston commented regarding the stellar work of Rick Gould, Barbara Blankenship, and staff that works on behalf of the citizens and that it is a wonderful opportunity for the community. Motion by Boydston, second by Acosta, to approve the purchase of 6.53 +/- acres of vacant land in the Canyon Country area of Santa Clarita, Assessor's Parcel Numbers 2844-003-003, 2844-005-020, 030, and 031, for the purpose of siting a community center at a total cost of $4,750,000, which includes $50,000 for escrow, title, surveying fees, and due diligence costs; appropriate $4,700,000 from General Fund fund balance (Capital Projects Reserve) to expenditure account 19000-5201.004 for the purchase of the land and appropriate $50,000 from General Fund fund balance (Capital Projects Reserve) to expenditure account 19000-5201.004 for the escrow, title, surveying fees, and due diligence costs; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. On roll call vote: Ayes: McLean, Boydston, Kellar, Acosta, Weste Noes: None Absent: None Motion carried. PUBLC PARTCPATON CONTNUED Addressing the Council was Dorothy White regarding Albert Einstein Academy Elementary School in Valencia. Mayor Pro Tem inquired and City Manager Ken Striplin responded regarding a meeting that has taken place with the Albert Einstein Academy and City staff to address traffic issues. Meeting Minutes 7 September 23, 2014
ADJOURNMENT Mayor Weste adjourned the meeting in memory of Thomas James LeBrun and Kevin Brent Large at 7:58 p.m. FUTURE MEETNGS The next regular meeting of the City Council will be held on Tuesday, October 14, 2014, at 6:00 p.m. in the Council Chambers, 1st floor of the City Hall, 23920 Valencia Blvd., Santa Clarim, CA ATTEST: ClA~cJlii MAYOR Meeting Minutes 8 September 23, 2014